Receptionist at GIZ Rwanda: (Deadline 16 January 2023)
Vacancy Announcement
Receptionist for
Climate and Energy Cluster
The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. GIZ has worked in Rwanda for over 30 years. The primary objectives between the Government of Rwanda and the Federal Republic of Germany are poverty reduction and promotion of sustainable development. To achieve these objectives, GIZ Rwanda is active in the sectors of Decentralization and Good Governance, Economic Development and Employment Promotion, Climate, Energy & Urban Development and ICT (Information and Communications Technology).
GIZ would like to recruit a Receptionist for the Climate and Energy Cluster.
Location: Kigali
Fixed Term: 12 months (renewable upon review)
Position: one (1)
The receptionist performs the following tasks:
Tasks:
- Phone and reception services
The receptionist
- answers and accepts phone calls and messages and/or forwards them.
- maintains a call back list of all incoming calls which cannot be taken by the relevant staff member.
- operates the answering machine appropriately.
- registers, documents, and organises incoming and outgoing correspondence (fax, emails, packages and personally delivered messages).
- ensures deputization for other staff members.
- ensures that visitors are comfortable by offering newspapers, refreshments etc.
- Office work and services
The receptionist
- ensures creation and/or regular updating of a list of contacts and addresses (telephone, fax, email).
- sorts and distributes incoming correspondence (email, fax, other official documents).
- is responsible for distributing and accepting documents and packages to/from the post office, government institutions, embassies etc., and is responsible for these.
- ensures periodicals are put out.
- Other duties/additional tasks
The receptionist performs other duties and tasks at the request of management.
- ensures the handling of the patty cash of the Cluster.
- ensures the administrative management of the drivers’ activities of the cluster.
- ensures administrative management of missions (drawing up of mission orders) of the cluster.
- ensures administrative management of settling mission expenses of the cluster.
- ensures the administrative management of the leave.
Required qualifications, competences, and experience
Qualifications
- secondary school education.
- certificate/diploma or similar qualification from a recognised clerical college ideally in office and business management.
Professional experience
- at least 3 years’ professional experience in a comparable position ideally in the sector of international cooperation and development.
Other knowledge, additional competences
- good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office).
- very good written and oral knowledge of the European language widely used in the country, ideally a knowledge of German.
- politeness and helpfulness in dealing with visitors.
- willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management.
Interested candidates should submit their application (motivation letter, updated CV, certificates and references) until 13th January 2023 at 4:00 PM by e-mail to recruitment-rw@giz.de. All attachments should be put together in one PDF file not larger than 2 MB. Please quote the job title in the subject.
GIZ is an equal opportunities employer and is committed to the full inclusion of all qualified candidates. This includes the provision of reasonable accommodation, if needed, in order to participate in the job application and interview process and to perform essential job functions. Please let us know, if you have any particular requirements should you be invited for assessment/interview or that you wish us to consider, when considering your application.
Women and persons with disabilities are particularly encouraged to apply.
Only shortlisted candidates will be contacted for test and interview.
GIZ Office Rwanda
KN 41 St. / Nr.17, Kiyovu
P.O. Box 59, Kigali,
Rwanda
GIZ reserves all rights!
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