Request for Expression of Interest (EOI)provision of Office Facility for LWIR Rwamagana Field Office at Living Water International- Rwanda (Deadline: 25 October, 2025)
REQUEST FOR EXPRESSION OF INTEREST (EOI)PROVISION OF OFFICE FACILITY FOR LWIR RWAMAGANA FIELD OFFICE
1. Background
Living Water International Rwanda (LWIR), an affiliate of Living Water International (LWI), is a Christian non-governmental organization providing Water, Sanitation, and Hygiene (WASH) services in Rwanda since 2007. As LWIR expands its operations in Rwamagana, it is seeking a suitable office facility for its field office to support programmatic operations
LWIR invites expressions of interest from reputable property owners, developers, or agents to provide a secure, well-located office facility in Rwamagana city that meets the requirements set out below.
2. Requirements for the Office Facility
The facility should meet at least the following specifications:
|
Feature |
Minimum Requirement |
|---|---|
|
Location |
Rwamagana district city center, accessible by good roads, safe and secure neighborhood, |
|
Size & Layout |
– At least 4lockable private offices (i.e. rooms with doors and locks), suitable for officers or private meetings. |
|
Security & Safety |
Secure perimeter (fence, gate), secure doors and window parking area, fire safety measures (extinguishers, alarms, emergency exits), backup power supply (generator ) preferred. |
|
Utilities & Infrastructure |
Reliable supply of electricity, water; adequate lighting and ventilation; |
|
Parking |
On-site parking for staff and visitors, or very close by. |
|
Condition & Finish |
Well-maintained, clean, functional; ready for occupancy |
|
Lease / Ownership Terms |
Available for lease with clearly defined terms, flexibility for LWIR as tenant, transparency in rent, service charges, maintenance responsibilities. |
3. Eligibility & Minimum Requirements
Interested parties should meet the following minimum criteria:
- Ownership or valid lease rights to offer/supply the facility (legal proof).
- Demonstrated experience providing office premises to organizations (commercial / NGO / corporate), with photo evidence or references.
- Ability to ensure security, upkeep, maintenance, and management of the facility over the lease period.
- Compliant with relevant Rwanda building, safety, and tenancy regulations and licensing.
- Clear title / no legal encumbrances on the property.
4. Submission Instructions
All submissions must include:
- Technical Proposal:
- Description of the facility: number of rooms/offices, total area (m²), layout plan or map, condition of building, amenities, utilities, parking, security features.
- Address / location; accessibility details.
- Photographs of interior and exterior.
- Financial Proposal:
- Proposed rent per month including any service charges, maintenance, utilities if applicable.
- Terms of lease: duration, notice period, responsibilities for maintenance, modifications.
- Supporting Documents:
- Title deed or proof of ownership / valid lease rights.
- Building compliance certificates (if any).
- References from previous tenants or clients.
- Company / individual profile of landlord / agent.
- Contact information, email, phone
- Submission and deadlines: Submissions should be sent via email
to: LWIRProcurement@water.cc by October 25th, 2025, at 17:00 (Rwanda time), late submissions will not be accepted. - Email subject line must read: “Expression of Interest for provision of office facility for LWIR – Rwamagana office”
- All inquiries or clarifications should be made exclusively via email to LWIRProcurement@water.cc
5. Evaluation Criteria
Submissions will be evaluated based on:
- Conformity to technical requirements (number of lockable offices, condition, layout, security).
- Location and accessibility.
- Value for money (rent, terms, total cost).
- Flexibility of lease/terms.
- Capacity to ensure maintenance, and readiness of occupancy.
6. Important Notes
- LWIR reserves the right not to select any facility, or to terminate the expression of interest process at any time, without being liable to any proposer.
- Only shortlisted proposals will be contacted for further negotiation and site visit.
- All costs incurred by proposers in preparing their EOI shall be borne by them.
Hastings Banda
Country Director
Living Water International Rwanda
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