Request for Quotation for Supply of Field Equipments at African Wildlife Foundation (Deadline: 17 October, 2025)

REQUEST FOR QUOTATION FOR FIELD EQUIPMENTS

AWF BACKGROUND.

African Wildlife Foundation (AWF) is an international NGO working across the continent of Africa, developing African conservation leadership and implementing programs that focus on safeguarding areas of high conservation value through a holistic suite of programs that conserve wildlife, protect land, improve the lives of local people and leverage conservation enterprises to promote sustainable economic growth that does not come at the expense of Africa’s natural heritage.

AWF is proud to have partnered with the Government of Rwanda (GoR) and people living in the Virunga for more than four decades resulting in increasing populations of endangered mountain gorillas and improved human livelihoods starting in 1981 when we co-founded the Mountain Gorilla Project (MGP). For a decade we worked with MGP in Rwanda and in 1991, with partners, AWF expanded this program to a transboundary conservation initiative by creating the International Gorilla Conservation Program (IGCP).

AWF has secured a budget to open a country office in Rwanda and intends to apply the proceeds of this budget to eligible payments under the contract for which this Request for Quotations is issued. This procurement process will be conducted in accordance with the RFQ procurement method contained in the Organization’s procurement Guidelines and the procedures described herein.

The Services required are described in detail in the Statement of Requirements.

Preparation of Quotations: You are requested to quote for the Services by completing, signing, and returning:

1. Quotation Submission Sheet.

2. The quote should be accompanied by:

• Company Registration certificate
• Valid Tax Clearance Certificate issued by RRA.

Validity of Quotations: The quotation validity required is 15 days.

Date of deadline: 17th October 2025_____. Time of deadline: _____17h00__ (local time).

Submission address: ____ The quote should be submitted entirely in electronic format (email) in PDF to the following address: RWProcurement@awf.org

Any queries should be addressed at the email address given above.

Patrick Nsabimana

Country Coordinator

AWF – Rwanda

Statement of Requirements:

The goods are divided into 3 lots ; you can bid on one or all lots 

LOT 3 

Product name	specification	Size	qty	Picture
Men’s Military Tactical Work Boots Side Zipper Leather	Sole material Rubber Shaft height Calf High Shaft circumference 50.27 inches Outer material Leather,Textile Color: Black/Army Green & black	43 39 38 42 44	6 4 2 5 1
Men’s Stretch Tactical Pants Water Resistant Ripstop Cargo Pants Outdoor Lightweight	Fabric type62% Polyester, 35% Cotton, 3% Spandex Stretch Ripstop Water Resistant Color : army green & Grey	42 40 30 31 33 32 36 43	3 2 4 2 4 1 2 1
Men’s Camo Tactical Combat Shirt, Lightweight Long Sleeve Military BDU Shirts Paintball Airsoft Top with Zipper	Sleeves: 65% polyester and 35% cotton; Body: 100% cotton Color : army green & grey	XXL M L M XL	6 4 3 2 4
Soft Shell Winter Warm Fleece Lined Jacket Rain Hood Coat Hiking Snowboard	Fabric type Polyester Color : army green & grey	XXL M L M XL	6 4 3 2 4
Hiking Rigger 1.5″ Nylon Web Work Belt with Heavy Duty Quick Release Buckle	Fabric type100% Nylon Color: Army Green & black	XXL M L XL	6 6 5 2

LOT 4

Product Name	Specifications	Quantity
Park Rangers Uniforms	Good quality polycotton 240GSM Camouflege Fabric(Shirt+Trouser+Cap) with Branding	200
Park rangers padded winter	Polycotton 240GSM camouflage fabric with branding	100
Park rangers Army green color round neck T-shirt	Pure Cotton	200
Park Rangers Long socks in Army green clor	Pure Cotton	200

 

QuotationSubmissionSheet

Quotation Addressed to:	AFRICAN WILDLIFE FOUNDATION (AWF)
Company Name:
Date of Quotation:
Subject of Procurement:

We offer to provide the Services detailed in the Statement of Requirements, in accordance with the terms and conditions stated in your Request for Quotations referenced above.

We confirm that we meet the eligibility criteria specified in this Request for Quotations.

The validity period of our quotation is: _______________ days/weeks/months from the time and date of the submission deadline.

We confirm that the prices quoted in the Activity Schedule are fixed and firm for the duration of the validity period and will not be subject to revision or variation.

Quotation Authorized by:

Signature:	__________________________	Name:	____________________________
Position:	__________________________	Date:	____________________________
Authorized for and on behalf of:		(DD/MM/YY)
Company:	________________________________________________________________
Address:	________________________________________________________________
__________________________________________________________
	________________________________________________________________

Activity Schedule

Items of the goods for which no rate or price has been entered in will not be paid for by the Employer and shall be deemed covered by other rates and prices in the Contract.

Currency of Quotation: ____________________

Item No	Description of services	Unit rate (where appropriate)	QTY	Total Price
1
2
3
4
5
6
7
8
9
10
Total

Quotation authorised by:

Signature:	___________________________	Name:	____________________________
Position:	___________________________	Date:	____________________________
Authorised for and on behalf of:		(DD/MM/YY)
Company:	_________________________________________________________________