Request for Quotation for Supplying School Uniform to Fxb Rwanda at FXB Rwanda (Deadline: 2 October, 2025)
Ruyenzi, Runda, Kamonyi
B.P 188 Kigali
Email: procurement@fxbrwanda.org
Subject: Request for quotation for supplying school uniform to FXB Rwanda
Tender reference: 020/G/FXB/2025
FXB Rwanda is Rwandan Local Non-Governmental Organization (NGO), whose mission to address the root causes of poverty as a means of securing children’s rights to survive, grow and develop and strives to be a catalyst for long-lasting positive change in low-and moderate-income among vulnerable families affected/infected by HIV/AIDS by supporting them to improve their social, economic and environmental conditions.
FXB Rwanda would like to invite interested and qualified companies/ individuals to submit their bid documents for supplying school uniform to primary and secondary school children supported by FXB Rwanda under FXBVillage The Light Foundation project operating in Gisagara and Nyaruguru Districts.
The following tables summarize the total number of students by school and sex:
Children in primary schools
|
Class |
P1 |
P2 |
P3 |
P4 |
P5 |
P6 |
G/Total |
||||||
|
Sex |
F |
M |
F |
M |
F |
M |
F |
M |
F |
M |
F |
M |
|
|
Agahabwa Primary School |
1 |
2 |
1 |
2 |
1 |
2 |
9 |
||||||
|
EP AKAYANGE |
1 |
1 |
|||||||||||
|
EP CURUSI |
1 |
1 |
|||||||||||
|
EP Gisozi |
5 |
9 |
11 |
12 |
4 |
16 |
10 |
16 |
12 |
17 |
10 |
14 |
136 |
|
EP Higiro |
4 |
3 |
7 |
9 |
14 |
10 |
13 |
11 |
10 |
17 |
6 |
10 |
114 |
|
EP KIBANGU |
1 |
1 |
|||||||||||
|
EP Kivuru |
1 |
3 |
6 |
5 |
6 |
8 |
8 |
7 |
6 |
7 |
11 |
10 |
78 |
|
EP Ntuntu |
1 |
1 |
|||||||||||
|
EP Nyamugali |
6 |
2 |
3 |
5 |
8 |
5 |
9 |
14 |
15 |
13 |
6 |
12 |
98 |
|
EP Nyanza |
3 |
2 |
3 |
1 |
6 |
1 |
1 |
2 |
2 |
4 |
6 |
2 |
33 |
|
EP Remera |
1 |
1 |
|||||||||||
|
EP Ruhororo Gisagara |
12 |
5 |
8 |
8 |
16 |
24 |
19 |
18 |
18 |
9 |
11 |
10 |
158 |
|
EP Ruhororo Nyaruguru |
1 |
3 |
4 |
8 |
6 |
4 |
6 |
5 |
3 |
6 |
1 |
47 |
|
|
EP Runyami I |
4 |
5 |
1 |
2 |
4 |
8 |
6 |
12 |
7 |
7 |
6 |
11 |
73 |
|
EP Rusongati |
4 |
6 |
7 |
8 |
14 |
15 |
13 |
11 |
10 |
7 |
11 |
10 |
116 |
|
EP Sholi |
1 |
1 |
|||||||||||
|
EP Yaramba |
1 |
2 |
5 |
3 |
11 |
||||||||
|
GS BUNGE |
1 |
1 |
|||||||||||
|
GS Fugi |
2 |
4 |
2 |
6 |
5 |
2 |
6 |
6 |
12 |
8 |
9 |
62 |
|
|
GS Gisunzu |
5 |
1 |
4 |
8 |
11 |
5 |
10 |
6 |
14 |
5 |
5 |
6 |
80 |
|
GS JANJA |
1 |
1 |
|||||||||||
|
GS Kagarama |
1 |
1 |
|||||||||||
|
GS Kiyonza |
5 |
8 |
6 |
4 |
18 |
19 |
15 |
19 |
10 |
16 |
18 |
14 |
152 |
|
GS murama |
3 |
8 |
10 |
6 |
8 |
10 |
8 |
9 |
8 |
8 |
8 |
9 |
95 |
|
Grand Total |
52 |
55 |
73 |
74 |
124 |
133 |
123 |
139 |
128 |
127 |
120 |
123 |
1271 |
Children in Secondary schools
|
Class |
S1 |
S2 |
S3 |
S4 |
S5 |
S6 |
G/Total |
||||||
|
Schools |
F |
M |
F |
M |
F |
M |
F |
M |
F |
M |
F |
M |
|
|
ES HIGIRO |
24 |
13 |
21 |
13 |
14 |
13 |
10 |
8 |
11 |
11 |
4 |
8 |
150 |
|
ES KIGEMBE |
1 |
1 |
2 |
||||||||||
|
GS Fugi |
2 |
3 |
1 |
6 |
1 |
13 |
|||||||
|
GS Gisunzu |
13 |
14 |
11 |
5 |
18 |
6 |
67 |
||||||
|
GS Kibangu |
1 |
1 |
|||||||||||
|
GS Kiyonza |
4 |
7 |
8 |
4 |
28 |
11 |
2 |
4 |
5 |
3 |
4 |
1 |
81 |
|
GS Liba TSS |
7 |
5 |
9 |
4 |
10 |
11 |
1 |
2 |
4 |
4 |
2 |
59 |
|
|
GS MURAMA |
4 |
4 |
10 |
5 |
8 |
10 |
2 |
1 |
44 |
||||
|
GS MWOYA |
1 |
1 |
|||||||||||
|
GS Nyanza II |
1 |
1 |
|||||||||||
|
GS Nyumba |
4 |
3 |
1 |
4 |
3 |
1 |
2 |
18 |
|||||
|
GS Regina Pacis School |
1 |
1 |
|||||||||||
|
KIYANZA TSS |
1 |
1 |
|||||||||||
|
KIYONZA TSS |
2 |
5 |
1 |
1 |
9 |
||||||||
|
Grand Total |
54 |
46 |
64 |
32 |
88 |
55 |
18 |
13 |
28 |
22 |
15 |
13 |
448 |
The bidder shall submit the following documents:
1.Price schedule/quotations detailing prices that include and without VAT for the following items:
|
NO |
Description |
Number |
|
1 |
School uniform for girls in primary (1 skirt and 1 shirt or one dress) |
620 |
|
2 |
School uniform for boys in Primary (1 shorts trouser and 1 shirt) |
651 |
|
3 |
School uniform for girls in secondary ((1 skirt,1 shirt and 1 sweater) |
267 |
|
4 |
School uniform for boys in secondary (1 long trouser,1 shirt and 1 sweater) |
181 |
- Copy of the incorporation certificate;
- Valid Tax clearance certificate from Rwanda Revenue Authority
- Valid clearance certificate from Rwanda Social Security Board (RSSB)
- At least three (3) performance letters showing the experience in the supply of the same or related items;
- Detailed work plan outlining the delivery period
The bids documents in a sealed envelope, shall be submitted to FXB Rwanda coordination office located at Kamonyi District, Runda Sector, Ruyenzi cell, Rubumba Village, no later than Monday, October 2nd 2025 at 4:00 PM
Note.
- FXB has the right to cancel the tender in case the bidders’ prices are not consistent with market prices;
- Evaluation and selection method for those who will be allowed to pass to the evaluation and selection step is Quality- Price – Experience and Delivery based method.
- The requested uniform will be delivered to schools from Gisagara and Nyaruguru Districts stated in the above tables and the winner will be requested to visit schools to take measurement of children and discuss with head teachers about colors.
- Please make sure you include your email address as it will be used in giving feedback on your application. Suppliers with no email address will not receive any feedback.
Done at Ruyenzi on September 25, 2025
Emmanuel KAYITANA
Executive Director
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