(RFQ) for Supply of Laptops, Printer-Scanners, Photocopier, Tablets for Digital Survey and Camera-Photo to VSF-Belgium in Rwanda under Prism Project: (Deadline: 15 March 2021)

(RFQ) for Supply of Laptops, Printer-Scanners, Photocopier, Tablets for Digital Survey and Camera-Photo to VSF-Belgium in Rwanda under Prism Project: (Deadline: 15 March 2021)

RFQ No: VSF-B/ PR/SUP/2021/03

1.Introduction.

VSF-Belgium is an International NGO based in Belgium whose vision is Healthy Animal, Healthy Human while its mission is “to strengthen the capacities of disadvantaged, livestock dependent communities to improve their well-being”.  Created in 1985, VSF-Belgium currently work in 10 African Countries and has been working in Rwanda since the year 2001 in different facets of community mobilization and development, through implementation of various projects/programmes ranging from education, different aspects of animal health & improved animal management, agriculture, food security & livelihood, income generation & access to finance,  green energy and different aspects of integrated environmental & natural resources management; across 13 districts of the country (for more information visit www.VSF-Belgium.org).

Since  November 2020, VSF-Belgium is implementing a multi-actors  project called PRISM (Partnership for Resilience and Inclusive for Small Stock Market) under its action titled: ‘’Support to Local Proximity Private Veterinary Services Delivery in 10 districts of Rwanda’’, namely Nyamagabe, Gisagara, Muhanga, Bugesera, Rwamagana, Gicumbi, Rulindo, Musanze, Rubavu, and Rusizi. The project is funded by Enabel (Belgian Development Agency ) and is led by Rwanda Agriculture and Animal Resources Development Board (RAB).VSF-B Belgium implement this project in partnership with IMBARAGA Farmer Organization in Rwanda

Terms of reference for supply of Laptops, Printer-Scanners, Photocopier, Tablets for digital survey and Camera-Photo to VSF-Belgium In Rwanda Under Prism Project  to VSF-Belgium

VSF-Belgium Rwanda intends to select the qualified firms to supply  Laptops, Printer-Scanners, Photocopier, Tablets for digital survey and Camera-Photo.

2.The objective and description of the assignment.

To supply  Laptops, Printer-Scanners, Photocopier, Tablets for digital survey, and Camera-Photo to VSF-Belgium which will be used in the framework of PRISM project  implementation.

Therefore, VSF-Belgium would like to invite eligible bidders to submit bids for the Supply of three (3) YAMAHA AG100 Motorcycles via this   Request for Quotation No: VSF-B/ PR/SUP/2021/03 as described in details in the table below:

Expected delivery time: 10 days after issuance  of purchase order

Additional information and requirements:

• Submission letter (including the  indication of the bidding company’s address and contact person to communicate with VSF-Belgium);
• Indication of a warranty;
• Presentation of the Certificate of domestic Company Registration;
• Certificate of RRA Tax Clearance;
• Presentation of at least 2 references of similar work completion;
• Present photos of the items to be supplied;
• Validity of offer and delivery schedule after reception of VSF-Belgium purchase order;

3. Selection and Evaluation criteria

Selection will be based on price, Compliance to specifications, Delivery Time and quality of Stationaries and company  experience. The evaluation of each response to this RFQ will be based on company’s demonstrated competence, compliance, format, and organization

The local purchase Order  will be awarded to the bidder that receives the highest score as set out in the criteria below:

3.Terms and conditions

• The currency of the bid will be Rwandan Francs (Frw) and will be inclusive of all applicable fees and Taxes.
• It is anticipated that award will be made solely on the basis of these original quotations.
• However, VSF-Belgium reserves the right to conduct any of the following:
  • Conduct negotiations with and/or request clarifications from the bidder prior to award while preference will be given to bidders who can address the full requirements of this RFQ,
  • VSF-Belgium may issue a partial award or split the award among various suppliers, if in the best interest of VSF-Belgium.
• The Request for Quotes is not and shall not be considered an offer by VSF-Belgium.
• All responses must be received on or before the date and time indicated on the RFQ.  All late responses will be rejected.
• All unresponsive quotes will be rejected.
• All quotes will be considered binding offers.  Prices quoted must be valid for entire period provided by respondent.
• All procurement will be subject to VSF-BELGIUM contractual terms and conditions and contingent on the availability of donor funding.
• VSF-BELGIUM reserves the right to accept or reject any quotation or cancel the procurement process at any time, without assigning any reason, and shall have no liability to any vendors submitting RFQs for such rejection or cancellation of the procurement.
• The bidders are solely obligated to pay for all costs, of any kind whatsoever, which may be incurred by bidder or any third parties, in connection with the Response. All Responses and supporting documentation shall become the property of VSF-BELGIUM.

 4.Questions & bid submission deadline

1. Questions regarding this request may be addressed to VSF-Belgium in Rwanda by email: brgl.procurement@vsf-belgium.org and must be received no later than March 10, 2021.  Responses to questions will be distributed to all interested parties not later than  12 March  2021. 
2. The bid submission dossier to this RFQ should be submitted scanned, signed and stamped documents  in PDF format, addressed to Rwanda Office Coordination and Great Lakes Regional Monitoring and Evaluation Officer and sent to the email address: brgl.procurement@vsf-belgium.org ;clearly indicating the subject line: “ supply  Laptops, Printer-Scanners, Photocopier, Tablets for digital survey and Camera-Photo to VSF-Belgium in Rwanda under PRISM Project”, and no later than 15^th March 2021 at 24:00 p.m. (Due to the COVID-19 pandemic prevention measures, only soft copies will be accepted at the email mentioned above).

Done at Kigali, on 1^st March 2021

Expedith MUSENGIYAREMYE

Rwanda Office Coordination and Great Lakes Regional Monitoring and Evaluation Officer

VSF-B Belgium