(RFQ)-Supplying Rechargeable Megaphones and Battery Cells: (Deadline 12 February 2021)

(RFQ)-Supplying Rechargeable Megaphones and Battery Cells: (Deadline 12 February 2021)

REQUEST FOR QUOTATION (RFQ)

***** ETHICAL AND BUSINESS CONDUCT REQUIREMENTS *****

SNV is committed to integrity in procurement, and only selects suppliers based on objective business criteria such as price and technical merit.

SNV does not tolerate fraud, collusion among offerors, falsified quotations/bids, bribery, or kickbacks. Any firm or individual violating these standards will be disqualified from this procurement, barred from future procurement opportunities, and may be reported to both the Office of the Inspector General.

Employees and agents of SNV are strictly prohibited from asking for or accepting any money, fee, commission, credit, gift, gratuity, object of value, or compensation from current or potential vendors or suppliers in exchange for or as a reward for business. Employees and agents engaging in this conduct are subject to termination and will be reported to the Office of the Inspector General. In addition, SNV will inform the Office of the Inspector General of any supplier offers of money, fee, commission, credit, gift, gratuity, object of value, or compensation to obtain business.

Offerors responding to this RFQ must include the following as part of the quotation submission:

• Disclose any close, familial, or financial relationships with SNV or project staff. For example, if an offeror’s cousin is employed by the project, the offeror must state this.
• Disclose any family or financial relationship with other offerors submitting quotations. For example, if the offeror’s father owns a company that is submitting another quotation, the offeror must state this.
• Certify that the prices in the offer have been arrived at independently, without any consultation, communication, or agreement with any other offeror or competitor for the purpose of restricting competition.
• Certify that all information in the quotation and all supporting documentation are authentic and accurate.
• Certify understanding and agreement to SNV’ prohibitions against fraud, bribery and kickbacks.

Section 1: Company Description

SNV is a not-for-profit international development organization. Founded in the Netherlands in 1965, SNV has built a long-term, local presence in 30 countries in Asia, Africa and Latin America. Our global team of local and international advisors works with local partners to equip communities, businesses, and organizations with the tools, knowledge, and connections they need to increase their incomes and gain access to basic services, empowering them to break the cycle of poverty, and guide their own development.

Section 2: Instructions to Applicants

When the public is at risk of a health emergency like COVID 19, effective communicating plays a key role in maintaining public trust, transparency and disseminating appropriate messages for prevention and control of COVID 19. SNV Rwanda supports Nyamasheke, Rusizi and Nyamagabe Districts under the Netherlands Government – Ministry of Foreign Affairs WASH First funded project. The project aims to support the Government of Rwanda COVID 19 response efforts and prevent further spread of COVID19 in Rusizi, Nyamagabe, and Nyamasheke Districts through awareness raising and improved access to WASH services. Ttherefore, SNV, invites qualified companies to supply megaphones that will be used by Community Health Workers in Charge of Health Promotion, Hygiene and Sanitation to deliver COVID 19, Access to basic sanitation and handwashing messages during house to house visits.

Section 3: Objectives of the assignment

The main objective of this assignment is to supply 50 rechargeable megaphones with battery cells that will be distributed in Rusizi and Nyamagabe District.

Applicants are responsible for ensuring that their quotations and budgets are received by SNV in accordance with the instructions, terms, and conditions described in this RFQ. Failure to adhere with instructions described in this RFQ may lead to disqualification of an offer from consideration.

This is a request for quotations only. Issuance of this RFQ does not in any way obligate the project to make an award or pay for costs incurred by potential offerors in the preparation and submission of an offer.

Section 3: Applicants Checklist

Applicants interested in this assignment shall submit a full application, which include the following:

1. Cover Letter, signed by an authorized representative of the applicant and indicating name of applicant, address, phone numbers, and email address, and contact person for any purpose related to this RFQ.
2. Company profile
3. Quotation attached to the cover letter with track records and delivery time
4. Financial offer (Taxes and levies inclusive)
5. RDB Registration certificate
6. RRA VAT certificate
7. RRA clearance certificate

Specifications

Section 4: Expected outcomes

Supply of 50 rechargeable megaphones with battery cells

Section 5: Scope of Work

The selected company will deliver the above-mentioned megaphones with battery cells in good condition

Section 6: Duration

5 working days

Section 7: Coordination and supervision

The company will perform his/her duty in close collaboration with SNV team.

Section 12: Award Selection and Notification

1. Selection criteria

Quotations shall be selected based on the following criteria:

Section 13: Offer Deadline

The Offers must fully meet all requirements of this RFQ, and are requested to submit their quotations no later than February 12, 2021 at 17h Kigali time via rwandaprocurement@snv.org

Section 14: Additional Information

For any questions or concerns please convey them to: rwandaprocurement@snv.org

NB: Only shortlisted candidates will be contacted