Secretary to Central Secretariat Under Statute at KITABI COLLEGE OF CONSERVATION AND ENVIRONMENTAL MANAGEMENT (KCCEM): (Deadline 19 December 2022)
Job description
Receive and check incoming and outgoing mails;
Record incoming and outgoing mails;
Proper reception and dispatching of correspondences;
Ensure the security of IPRC correspondences and stamp;
Facilitate IPRC staff to access documents;
Write and submit on regular basis (monthly and quarterly) reports of the central secretariat;
Allocate documents submitted to the central secretariat for writing;
Control the quality of draft documents before sending them to the supervisor;
Develop and maintain a current and accurate filing system;
Receive and answer telephone calls and orient them accordingly;
Receive IPRC clients and visitors and provide orientation;
Carry out other task as assigned by her/his sup
Minimum Qualifications
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Advanced Diploma in Secretarial Studies
0 Year of relevant experience
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Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
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Bachelor’s Degree in Public Administration
0 Year of relevant experience
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Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
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Bachelor’s Degree in Sociology
0 Year of relevant experience
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Bachelor’s Degree in Management
0 Year of relevant experience
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Bachelor’s Degree in Office Management
0 Year of relevant experience
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Secretarial Studies, Office Management
0 Year of relevant experience
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Office management
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Resource management skills
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Problem solving skills
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Decision making skills
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Time management skills
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Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
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Knowledge in Office management
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