Secretary to Central Secretariat Under Statute at RWANDA GOVERNANCE BOARD (RGB): (Deadline 30 June 2023)

Secretary to Central Secretariat Under Statute at RWANDA GOVERNANCE BOARD (RGB): (Deadline 30 June 2023)

Secretary to Central Secretariat Under Statute at RWANDA GOVERNANCE BOARD (RGB): (Deadline 30 June 2023)

Job description

Coordinate the central secretariat
– Ensure proper reception and dispatching of correspondences.
– Scan and submit incoming mails through the E-Mboni system;
– Ensure timely distribution of all Incoming/outgoing mail
– Filing of documents and correspondences;
– Write and submit regular monthly and quarterly reports of the central secretariat.
– Organize and control the typing works submitted to the central secretariat.
– Allocate documents submitted to the central secretariat for writing.
– Control the quality of draft documents before sending them to the supervisor.
– Organize the filing and archiving of records and documents.
– Design the filing system.
– Carry out on a daily basis the filing of processed documents.
– Determine documents to be submitted to the national archiving services

Minimum Qualifications

  • Advanced Diploma in Secretarial Studies

    0 Year of relevant experience

  • Advanced Diploma in Office Management

    0 Year of relevant experience

  • Bachelor’s Degree in Secretarial Studies

    0 Year of relevant experience

  • Bachelor’s Degree in Public Administration

    0 Year of relevant experience

  • Bachelor’s Degree in Administrative Sciences

    0 Year of relevant experience

  • Bachelor’s Degree in Sociology

    0 Year of relevant experience

  • Bachelor’s Degree in Management

    0 Year of relevant experience

  • Bachelor’s Degree in Office Management

    0 Year of relevant experience

  • Bachelor’s Degree in Business Administration

    0 Year of relevant experience

Competency and Key Technical Skills

  • Integrity

  • Strong critical thinking skills and excellent problem solving skills.

  • Inclusiveness

  • Accountability

  • Communication

  • Teamwork

  • Client/citizen focus

  • Professionalism

  • Commitment to continuous learning

  • Resource management skills

  • Analytical skills

  • Problem solving skills

  • Decision making skills

  • Time management skills

  • Risk management skills

  • Results oriented

  • Digital literacy skills

  • Fluency in Kinyaranda English and or French knowledge of Swahili is an added advantage

  • Knowledge of office administration

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