Secretary to DAF at Ministry of Sports: (Deadline 8 June 2022)
Job description
• Receive record and distribute incoming and outgoing email and correspondences to different recipients and ensure effective follow-up;
• Request on time office materials for finance unit;
• Receive and orient people in respect of their department related enquiries and ensure best customer care;
• To Forward documents submitted by the Finance to their respective units;
• Take minutes of the meetings of the unit;
• Make logistical preparations for all meetings with the Director of Finance;
• Establish and maintain a filling system and ensure its Implementation;
• Develop a tracking system for support provided to sports federations and Association and ensure timely financial reporting;
• Hold the classification of documents and correspondence for the Finance department;
• Perform any other duty assigned by the supervisor which aligned with the mission.
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Minimum Qualifications
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Advanced Diploma in Secretarial Studies
0 Year of relevant experience
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Advanced Diploma in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Public Administration
0 Year of relevant experience
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Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
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Bachelor’s Degree in Sociology
0 Year of relevant experience
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Resource management skills
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Analytical skills
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Problem solving skills
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Decision making skills
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Time management skills
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Risk management skills
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Results oriented
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Knowledge of office management
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Fluency in Kinyarwanda, English or French. Knowledge of all is an added advantage
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