Secretary to DAF Under Statute at Ministry of Sports: (Deadline 3 November 2023)
Job description
• Receive record and distribute incoming and outgoing email and correspondences to different recipients and ensure effective follow-up;
• Request on time office materials for finance unit;
• Receive and orient people in respect of their department related enquiries and ensure best customer care;
• To Forward documents submitted by the Finance to their respective units;
• Take minutes of the meetings of the unit;
• Make logistical preparations for all meetings with the Director of Finance;
• Establish and maintain a filling system and ensure its Implementation;
• Develop a tracking system for support provided to sports federations and Association and ensure timely financial reporting;
• Hold the classification of documents and correspondence for the Finance department;
• Perform any other duty assigned by the supervisor which aligned with the mission.
Minimum Qualifications
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Bachelor’s Degree in Economics
0 Year of relevant experience
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Advanced Diploma in Secretarial Studies
0 Year of relevant experience
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Advanced Diploma in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Public Administration
0 Year of relevant experience
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Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
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Bachelor’s Degree in Sociology
0 Year of relevant experience
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Bachelor’s Degree in Project Management
0 Year of relevant experience
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Bachelor’s Degree in International Relations
0 Year of relevant experience
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Bachelor’s Degree in Management
0 Year of relevant experience
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Bachelor’s Degree in Journalism
0 Year of relevant experience
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Bachelor’s Degree in Public Relations
0 Year of relevant experience
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Bachelor’s Degree in Media
0 Year of relevant experience
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Bachelor’s Degree in Human Resource Management
0 Year of relevant experience
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Bachelor’s Degree in Law
0 Year of relevant experience
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Bachelor’s Degree in Development Studies
0 Year of relevant experience
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Bachelor’s Degree in Procurement
0 Year of relevant experience
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Bachelor’s Degree in Psychology
0 Year of relevant experience
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Bachelor’s Degree in Accounting
0 Year of relevant experience
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Bachelor’s Degree in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Arts and Publishing
0 Year of relevant experience
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Bachelor’s Degree in Social Work
0 Year of relevant experience
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Bachelor’s Degree in Political Sciences
0 Year of relevant experience
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Bachelor’s Degree in Education Sciences
0 Year of relevant experience
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Bachelor’s Degree in Finance
0 Year of relevant experience
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Bachelor’s Degree in Marketing
0 Year of relevant experience
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Bachelor’s Degree in Business Administration
0 Year of relevant experience
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Bachelor’s Degree in Customer Relations
0 Year of relevant experience
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Bachelor’s Degree in Business Information Technology
0 Year of relevant experience
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Bachelor’s Degree in Translation and Interpretation
0 Year of relevant experience
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Bachelor’s Degree in Communication Studies
0 Year of relevant experience
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Bachelor’s Degree in Hospitality Management
0 Year of relevant experience
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Bachelor’s Degree in Secretariat Studies
0 Year of relevant experience
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Bachelor’s degree in Social Studies
0 Year of relevant experience
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Bachelor’s degree in Linguistics and Literature
0 Year of relevant experience
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Bachelor of Office Administration and Management
0 Year of relevant experience
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Bachelor’s Degree in Supply Chain Management and Logistics
0 Year of relevant experience
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Bachelor’s Degree in Language and Arts Education
0 Year of relevant experience
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Advanced diploma in office management and administration
0 Year of relevant experience
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Bachelor’s Degree in Arts and Creative Industry
0 Year of relevant experience
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Bachelor’s Degree in Travel and Tourism Management
0 Year of relevant experience
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Resource management skills
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Analytical skills
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Problem solving skills
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Decision making skills
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Time management skills
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Risk management skills
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Results oriented
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Knowledge of office administration
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Knowledge of office management
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Fluency in Kinyarwanda, English or French. Knowledge of all is an added advantage
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Resource management skills
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Problem solving skills
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Decision making skills
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Time management skills
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Risk management skills
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Results oriented
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Digital literacy skills
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Excellent written and verbal communication skills
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Analytical skills;
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Knowledge of clerical and administrative procedures and systems such as filing and record keeping
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