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Senior archives Officer at Central University Hospital Of Butare (CHUB): (Deadline 13 March 2024)

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Senior archives Officer at Central University Hospital Of Butare (CHUB): (Deadline 13 March 2024)

Senior archives Officer at Central University Hospital Of Butare (CHUB): (Deadline 13 March 2024)

Job responsibilities
Maintain and secure all written and electronic medical records within the hospital: -Storing, arranging, indexing and classifying records; -Ensuring that records are easily accessible when needed -Facilitating the development of filing systems, and maintaining them to meet administrative, legal and financial requirements; -Overseeing the management of electronic and/or paper-based information; -Setting up, maintaining, reviewing and documenting records systems; -Identifying the most appropriate records management resources; -Managing the changeover from paper to electronic records management systems; -Preserving institution memory and heritage; -Enabling appropriate access to information; -Responding to internal and/or external information enquiries; -Training and supervising records staff; -Submit monthly, quarterly and annually report to the supervisor -Destroying or archiving finished data/records
Minimum qualifications
    • 1
      Advanced Diploma in Office Management

      0 Year of relevant experience

    • 2
      Advance Diploma in Library and Information Studies

      0 Year of relevant experience

    • 3
      Advance Diploma in Documentation

      0 Year of relevant experience

    • 4
      Advance Diploma in Archives Studies

      0 Year of relevant experience

    • 5
      Advance Diploma in Archives

      0 Year of relevant experience

    • 6
      Advance Diploma in Information Management

      0 Year of relevant experience

    • 7
      Advance Diploma in Arts and Publishing

      0 Year of relevant experience

    • 8
      Bachelor’s Degree in Documentation

      0 Year of relevant experience

    • 9
      Bachelor’s Degree in Archives

      0 Year of relevant experience

    • 10
      Bachelor’s Degree in Information Management

      0 Year of relevant experience

    • 11
      Bachelor’s Degree in Office Management

      0 Year of relevant experience

    • 12
      Bachelor’s Degree in Arts and Publishing

      0 Year of relevant experience

    • 13
      Bachelor’s Degree Library and Information Sciences

      0 Year of relevant experience

    • 14
      Bachelor’s Degree in Archives and Record Management

      0 Year of relevant experience

    • 15
      Office Management and Administration

      0 Year of relevant experience

  • 16
    Office Management and Administration

    0 Year of relevant experience

Required competencies and key technical skills

    • 1
      Resource management skills
    • 2
      Analytical skills
    • 3
      Time management skills
    • 4
      Risk management skills
    • 5
      Results oriented
    • 6
      Digital literacy skills
    • 7
      Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.
    • 8
      Judgement and decision-making skills
    • 9
      Knowledge of archive management software
    • 10
      Knowledge of the documentation management system (DMS) would be an advantage
    • 11
      Knowledge of integrated document management
  • 12
    Analytical and problem-solving skills

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