Site Administrator/Document Controller at Shelter Group Africa: (Deadline 22 August 2024)

Site Administrator/Document Controller at Shelter Group Africa: (Deadline 22 August 2024)

Job Advertisement for Site Administrator / Document Controller

Job Title: Site Administrator / Document Controller

Location: Kigali, Rwanda

Company: Shelter Group Africa

Industry: Construction and Real Estate Development

Reports to: Project Manager

Company Overview:

Shelter Group Africa is a leading international construction and real estate company with a diverse portfolio of high-profile projects across the globe. We are committed to excellence, innovation, and sustainability in all our ventures.

Job Summary:

Site Administrator/Document Controller is responsible for daily task management within the organization and ensures the administrative procedures of the Company run smoothly and efficiently on a daily and long-term basis.

This role act as the point of contact for all employees and providing administrative support to ensure efficient operations of the Company. Requires multitasking across a range of responsibilities; actively engage on daily administrative operations, tasks related to organization and communication, by ensuring the duties are completed accurately and delivered with high quality and in a timely manner.

Major Tasks and Responsibilities

• Actively engage on daily administrative operations and functions
• Manage daily employee attendance by recording and updating the tracking system.
• Handling intake, scanning, verification, and storing documents.
• Filing and archiving relevant documentation.
• Retrieving files for other employees and customers when needed.
• Designing templates for documents, file types, and document databases.
• Checking and editing documents for accuracy and compliance.
• Controlling the flow of documents in and out of the department.
• Reporting errors or developments regarding document storage.
• Ensure the secure destruction and disposal of sensitive documents.
• Updating and maintaining document management systems and physical records.
• Maintaining the security of confidential documents.
• Assisting employees with accessing documents through our document management system.
• Updating log trackers for all documents
• Uploading all material requests on AX system
• Secure all delivery notes and to share it with the main office through our internal procedure.
• Properly record and maintain all minutes of meetings between Shelter Group and consultant/client

Required Skills and Qualifications

• Experience working in a construction or related field.
• Strong organizational and time-management skills.
• Knowledge of safety regulations and best practices in the construction industry.
• Excellent interpersonal and leadership skills.
• Bachelor’s degree in business administration, IT or a related field.
• Minimum of 1 year of experience in a similar role or the equivalent.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office and other administrative software.
• Ability to work well under pressure and meet tight deadlines.

What We Offer:

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• A dynamic, diverse and highly collaborative work environment.
• Exposure to high-profile international projects.

Application Process:

Interested candidates should submit their resume, a cover letter, and references to hr.africa@shelter.co by 22 August 2024

Please include ” Site Administrator/ Document Controller Application” in the subject line.

Shelter Group Africa is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.