Sponsorship and Fundraising Officer at SOS Children’s Villages Rwanda: (Deadline 13 February 2023)
VACANCY ANNOUNCEMENT
Position: Sponsorship and Fundraising Officer
Type of contract: Fixed term
Working location: Kayonza Location
Reporting hierarchically to: Head of Location
Reporting technically/functionally to: Sponsorship Manager
Deadline:13th February, 2023
Context of the position
SOS Children’s Villages Rwanda is an independent member association affiliated to the SOS Federation. SOS Children’s Villages Rwanda leverages existing community resources to strengthen quality childcare and protection through a holistic continuum of care tailored to orphans, vulnerable children, and their families. SOS Children’s Villages Rwanda actively advocates for the promotion of childcare and child protection. In Rwanda, SOS Children’s Villages operate in four locations based in Gasabo, Gicumbi, Kayonza and Nyamagabe Districts. In order to further fulfil the above-mentioned responsibilities, SOS Children’s Villages Rwanda is seeking for a Competent Sponsorship Officer, in one of its locations.
(Kayonza Location).
JOB PURPOSE:
The purpose of this position is mainly to ensure quality and timely accomplishment of sponsorship activities and innovates local fundraising models in order to significantly diversify and increase the financial resources available for SOS Children’s Villages programmes in the location and compliance to the standards of the organization before correspondences are sent to the National Office.
Main clients:
Sponsorship team at the National Office
International Sponsors
Children and young people
SOS Mothers, Aunts and youth leaders
Social workers, etc
Key performance areas and main responsibilities:
1. Implementation of the international sponsorship programme in compliance with standards for the children living in the village.
Ensure that every eligible child is registered with International Sponsorship Office
Participate in the child admission process and advise the admission team to ensure that all the formalities and requirements are followed to facilitate the eligibility in the international sponsorships for the children who join the village.
Liaise with admission committee, caregivers and any other relevant staff and assist in collection of data on children in preparation for their registration with International Office.
Send accurate child registration information to the National Office.
Communicate any changes in a child’s details, status and location to the National Office.
Make sure that all the children registered in International Sponsorship have General Consent forms duly signed.
Make sure that all the children registered in International Sponsorship have Grant of usage rights duly signed.
Make sure all the family members of the children registered in the International Sponsorships have General Consent forms duly signed.
2. Manage donor service cycle
Ensure the smooth flow of correspondences
Provides timely information in response to a correspondence or query from sponsors to the National Office.
Assist in installing a correspondence tracking system by recording all incoming and outgoing mails and queries at the Village.
Advise on what toys or gifts to buy for the child in conjunction with the social workers and caregivers when the items purchased will be needed in sponsorship activities.
Prepare key mailings: Mid and end of year sponsorship letters
Liaise with the children, caregivers, social workers, teachers… to solicit information to form the basis of the letters for each child active in sponsorship.
Collects information according to the instructions, updates from the Sponsorship team at the National Office and the time frame set.
Assist in preparation of Christmas greetings cards according to the guidelines time frame set.
3. Maintain filing system and database management
Ensure that detailed information on each child is kept/ recorded on a data base.
Ensure that every child’s data base is updated regularly.
Keep the Children’s Sponsorship files updated according to the Audit’s recommendation.
Keep up-to-date the database of spontaneous and natural photos of the sponsored children living in the village.
4. Local fundraising
Generate Corporate Social Responsibility relationships that uplift and benefit SOS Children’s Villages in line with its mission. Liaise with and manage the relationship with external agencies including local corporate partners and Government partners
Initiate and coordinate fundraising campaigns, support fundraising teams within SOS Children’s Villages with expertise on fundraising in collaboration with Local Fundraising and Communication Manager
Develop accurate, inspiring propositions and packages of information about SOS Children’s Villages work, including sourcing information from other teams, writing compelling proposals and working with Local Fundraising and Communication Manager on any design needs for proposals and reports
Ensure written reports of donation received by respective locations and shared report with disposal committee for validation, working in collaboration with Local Fundraising and Communication Manager to write appreciation letters, accurate, engaging, follow best practice, and are shared with SOS Children’s Villages partners.
Represent SOS Children’s Villages and participate in events organised by corporate organisations
Preferred personal attributes
Passionate about childcare and development
Punctuality and assiduity
Knowledge of child rights and child development issues
Good standards of conduct and ethics as well as integrity, appropriate judgment, independence and confidentiality
Personal organization and planning skills; ability to organize and prioritize
Capable of a rigorous analytical approach and result oriented.
5. Formal qualifications
Bachelor’s degree in social science, Education, Journalism, Communication, Translation and Interpretation, Public relations or relevant courses with at least 3 years of experience in sponsorship or donor servicing,
Experience requirements
Must have dynamic and collaborative spirit as well working in a team
Must have skills in photo – Video shooting and editing.
Application Process
The interested Candidates in this position should send a detailed CV, application letter and other required documents to sos.recruitment@sos-rwanda.org and properly fill the application form found via the following LINK by not later than 13thFebruary, 2023.
The application file should contain:
-A cover letter,
-Detailed CV with three referees,
-Copy of academic qualifications
Please indicate in the subject line “Sponsorship officer”.
Female candidates are highly encouraged to apply
N.B Only shortlisted candidates will be contacted.
“SOS Children’s Villages Rwanda/ International holds strict child safeguarding principles and a zero-tolerance policy for conducts of sexual harassment, exploitation and abuse in the workplace and other places where the organization’s activities are rendered. Parallel to technical competence, recruitment, selection and hiring decisions will give due emphasize to assessing candidates value congruence and thorough background checks, police clearance reference check processes”.
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