Stock Controller at HC Solutions Ltd: (Deadline 26 January 2024)
JOB VACANCY- STOCK CONTROLLER
HC Solutions Ltd is a Human Resources Management Agency registered in Rwanda. The Company has a team of highly experienced Human Resources professionals, with a rich exposure in various sectors including Banking, Hospitality, Telecom, Logistics, Manufacturing, NGO’s, UN Agencies etc.
On behalf of our client Illovo Sugar Kigali, HC Solutions Ltd is looking for a self-motivated, qualified individual with passion to join the team on the position of Stock Controller.
Job Title: Stock Controller
Business Unit: Supply Chain Management
Department: Warehouse
The Stock Controller will be responsible for managing the processes and control systems (both administrative and logistical) for all products between Illovo’s primary storage facilities and third party depot and warehousing operations in Rwanda, ensuring that product is available to service customer order requirements.
Maintain accurate record of inventory and stock management systems according to Illovo set standards
- Forecast supply and demand to prevent overstocking and running out-of-stock (OOS) thereby maintaining the prescribed optimum stock level within the warehouse
- Place orders on respective suppliers (LOC’s in Zambia and Malawi) to replenish stock as per plan
- Track incoming stock and address any delays with the providers
- Address/remedy any delays on inbound trucks turnaround time as well as outbound.
- Manage customer orders against monthly maximum limits per customer
- Track collections against monthly maximum limits per customer
- Train and manage 3rd party contractors and supervise the stacking/de-stacking and storage of products to ensure they meet Illovo quality and safe stacking standards
- Supervise loading and offloading of trucks and checking the correctness of the delivery documents against stock that is dispatched or received.
- Ensure effective batch control
- Conduct daily physical cycle counts and verify quantity and quality against the theoretical/systematic stock numbers
- Report, investigate and resolve variances found between physical and theoretical/systematic stock on hand
- Coordinate and conduct regular stock counts as per Illovo inventory management policy
- Liaise with warehouse staff and other internal teams to verify products’ quality (status upon delivery and storage conditions) and monthly completion of the damages tracker report and Action Plan
- Keep updated inventory records (including daily deliveries/collections) and share daily
- Act as direct liaison with 3rd party warehouse provider
- Compile, track and manage KPIs against targets
- Ensure signed document copies are made and filed chronologically for all receipts, collections and returns
- Ensure governance compliance and tax compliance
- Annual, job observation and new task risk assessments to be conducted as per Illovo safety standards
- Accidents and incident reporting within 24 hours
- Identify and share opportunities for improved efficiency and cost reduction
- Ensure 3rd party warehouse conforms to the Illovo service level agreement
- Certificate in Purchasing and Supply management or Inventory Management
- 2 years’ work experience in Stores Management
- Minimum I year of supervising warehouse inventory teams effectively
Knowledge & Skills Required
Knowledge
- Understands inventory software and have a detailed understanding of inventory management systems
- Demonstrates ability to read and interpret invoices and packing slips
- Exhibits familiarity with proper safety procedures in the warehouse or stockroom
- Efficient and effective Inventory management control measures
Skills
- Exhibits strong organizational skills as well as strong analytical and problem solving skills
- Pays close attention to detail
- Demonstrates strong interpersonal and customer service skills
- Exhibits familiarity with the range of a company’s products
- Works well with a team
- Communicates clearly and effectively as well as the ability to handle conflict situations constructively and maintaining positive relationships with the 3PL service provider and customers.
- Demonstrates ability to read and interpret invoices and packing slips
All interested applicants should submit their detailed Curriculum Vitae, academic documents, and other relevant certificates recruitment@hcsolutions.rw not later than Friday 26th January 2024. Please note that only short-listed candidates will be contacted.
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