Supply Infection Prevention and Control Materials for Health Centers located in Nyamagabe, Nyamasheke, and Rusizi District: (Deadline 4 April 2021)

Supply Infection Prevention and Control Materials for Health Centers located in Nyamagabe, Nyamasheke, and Rusizi District: (Deadline 4 April 2021)

REQUEST FOR QUOTATION (RFQ)

***** ETHICAL AND BUSINESS CONDUCT REQUIREMENTS *****

SNV is committed to integrity in procurement, and only selects suppliers based on objective business criteria such as price and technical merit.

SNV does not tolerate fraud, collusion among offerors, falsified QUOTATIONs/bids, bribery, or kickbacks. Any firm or individual violating these standards will be disqualified from this procurement, barred from future procurement opportunities, and may be reported to both the Office of the Inspector General.

Employees and agents of SNV are strictly prohibited from asking for or accepting any money, fee, commission, credit, gift, gratuity, object of value, or compensation from current or potential vendors or suppliers in exchange for or as a reward for business. Employees and agents engaging in this conduct are subject to termination and will be reported to the Office of the Inspector General. In addition, SNV will inform the Office of the Inspector General of any supplier offers of money, fee, commission, credit, gift, gratuity, object of value, or compensation to obtain business.

Offerors responding to this RFQ must include the following as part of the QUOTATION submission:

• Disclose any close, familial, or financial relationships with SNV or project staff. For example, if an offeror’s cousin is employed by the project, the offeror must state this.
• Disclose any family or financial relationship with other offerors submitting QUOTATIONs. For example, if the offeror’s father owns a company that is submitting another QUOTATION, the offeror must state this.
• Certify that the prices in the offer have been arrived at independently, without any consultation, communication, or agreement with any other offeror or competitor for the purpose of restricting competition.
• Certify that all information in the QUOTATION and all supporting documentation are authentic and accurate.
• Certify understanding and agreement to SNV’ prohibitions against fraud, bribery and kickbacks.

Section 1: Company Description

SNV is a not-for-profit international development organization. Founded in the Netherlands in 1965, SNV has built a long-term, local presence in 30 countries in Asia, Africa, and Latin America. Our global team of local and international advisors works with local partners to equip communities, businesses, and organizations with the tools, knowledge, and connections they need to increase their incomes and gain access to basic services, empowering them to break the cycle of poverty, and guide their own development.

Section 2: Instructions to Applicants

To continue supporting the Ministry of Health to prevent and control COVID 19 pandemic, SNV with the support from the Netherlands Ministry of Foreign Affairs (DGIS), plans to support the Government of Rwanda in fighting the COVID-19 pandemic in three Districts including Rusizi, Nyamasheke, and Nyamagabe through the project entitled “WASH First Project”.

SNV works through decentralized Government of Rwanda (GoR) systems to capacity build District staff including School staff as well as School Hygiene Clubs (SHCs) members on School Hygiene and Sanitation, Community Hygiene Clubs members using participatory approaches. In due to prevent COVID 19. Part from strengthening SHCs and CHCs, SNV would like to expand its intervention in selected Health centers in due to promote infection prevention control (IPC) thus protecting patients and health staff. Infection prevention and control (IPC) is a practical, evidence-based approach which prevents patients and health workers from being harmed and ensures quality health care. It involves practicing hand hygiene using water and soap or other recommended detergents, having a clean and hygienic environment, monitoring infections, and having action plans to reduce their frequency. Therefore, SNV would like to support selected Health Centers with IPC materials listed below

Section 3: Objectives of the assignment

The main objective of this assignment is to supply IPC materials to selected 15 Health Centers located in Rusizi, Nyamasheke, and Nyamagabe District.

Applicants are responsible for ensuring that their QUOTATIONs and budgets are received by SNV in accordance with the instructions, terms, and conditions described in this RFQ.  Failure to adhere with instructions described in this RFQ may lead to disqualification of an offer from consideration.

This is a Request for tender only. Issuance of this RFQ does not in any way obligate the project to make an award or pay for costs incurred by potential offerors in the preparation and submission of an offer.

Section 4: Applicants Checklist

Applicants interested in this assignment shall submit a full application, which includes the following:

a)    Cover Letter, signed by an authorized representative of the applicant and indicating name of applicant, address, phone numbers, and email address, and contact person for any purpose related to this RFQ.

b)    Company profile

c)    Quotation attached to the cover letter with track records and delivery time

d)    Financial offer  (Taxes and levies inclusive)

e)    RDB Registration certificate

f)    RRA VAT certificate

g)    RRA clearance certificate 

Section 5: Expected outcomes

 The specialized company in this field will supply the following IPC materials:

• 250 Coveralls (Hope Safe/Chem Max), fluid resist. cat III, type 5B/6B, hood, white, Blue, size M, L, XL, XXL (mixed size and colour)
• 200 respirator mask, FFP3/N95, type IIR, unvalued, nose clip
• 200 protective goggles, wraparound, soft frame, indirect vent., unit, flexible, transparent, unit
• 450 Gown, AAMI level 3, non-sterile, disposal (size M, L, XL, XXL)
• 250 Apron protection, polyester, reusable, 300g/m2, white, unit, reusable
• 250 Face shield, clear plastic, disposal
• 1000 Biohazard Large size garbage 100 L (PLASTIC BAG OR BIN LINERS) 80x100cm, red, thick. 38um, 100 litres
• 100 protection gloves, heavy duty, nitrile, green, cat III, pair
• 50 Sprayer disinfectants, 20 litres, chemical resistant
• 25 Sprayer disinfectants, 2.0 litres, chemical resistant
• 50 Chlorine THT 65%, powder 25Kg
• 70 9 5 liters) Hand sanitizer (Alcohol – Based Hand Rub) solution
• 50 wall alcohol dispenser (sensor)

 Section 6: Scope of Work

The selected specialized company will deliver the above-mentioned IPC materials in good condition to SNV and transport the materials to selected 15 Health Centers in Rusizi, Nyamasheke, and Nyamagabe

 Section 7: Duration

 20 working days

Section 8: Coordination and supervision

 The company will perform his/her duty in close collaboration with SNV WASH Team.

Section 9: Award Selection and Notification

1. Selection criteria

QUOTATIONs shall be selected based on the following criteria:

Section 10: Offer Deadline

The Offers must fully meet all requirements of this RFQ, and are requested to submit their QUOTATIONs no later than April 4, 2021 at 23:45 PM local Kigali time via [email protected]

Section 11: Additional Information

For any questions or concerns please convey them to: [email protected]

NB: Only shortlisted candidates will be contacted