Supply of Office Stationaries: (Deadline: 02 March 2021)
Request for Quotation (RFQ)Supply of Office Stationaries
Date: February 12, 2021
Subject: Request for Quotations
TechnoServe Inc. (TNS) – Rwanda, seeks service providers to submit competitive bids for the Supply of Office Stationaries for the TNS office.
Introduction
TechnoServe is an independent, non-governmental organization providing professional support to build competitive farms, businesses, and industries. We are a non-profit organization that develops business solutions to poverty by linking people to information, capital, and markets. Our work is rooted in the idea that given the opportunity, hardworking men and women in even the poorest of places can generate income, jobs, and wealth for their families and communities.
We recognize that maximizing the inclusive economic growth requires the full and unencumbered participation of women. This requires us to not only systematically integrate gender in our project participation, but also within all levels of our staffing. For more information, visit www.technoserve.org
BACKGROUND
TechnoServe Rwanda seeks quotations to supply office stationaries. TechnoServe plans to issue a contract/LPO to one successful bidder through a full and open competition. Interested and qualified service providers are encouraged to express their interest in supplying office stationaries at TechnoServe offices located in Umoja House in Muhima.
GENERAL REQUIREMENTS
Bidders are invited to submit quotations in accordance with requirements of the enclosed RFQ. Quotations must be received by TechnoServe no later than the date and local time stated in this RFQ. TechnoServe requires that proposals remain valid for a minimum of 30 calendar days after submission.
The bidders should read the entire solicitation, which includes all pertinent sections and the terms, conditions, and instructions required for submitting a quotation. This solicitation in no way obligates TechnoServe to award a contract, nor does it commit TechnoServe to pay any cost incurred in the preparation and submission of a quotation in response hereto.
Furthermore, TechnoServe reserves the right to reject any and all bids, if such action is considered to be in the best interest of TechnoServe.
PRICE SCHEDULE
The price must include all taxes and fees, in Rwandese Francs, and should be expressed in a per unit basis, based on the needs listed in Chart 1 below.
Chart 1: Description of Required office stationaries
No |
Description of office Supplies |
Unit |
Unit Cost (Rwf) |
1 |
Staples 26/6 |
Pack of 10/12 small box |
|
2 |
Staples 24/6 |
Pack of 10/12 small box |
|
3 |
Staples 66/14 |
Pack of 10/12 small box |
|
4 |
Stapler middle size |
Pc |
|
5 |
Stapler small size |
Pc |
|
6 |
Stapler big size |
Pc |
|
7 |
Staple remover |
Pc |
|
8 |
Paper clip 32mm/33mm |
Pack of 10/12 small box |
|
9 |
Paper clip 50/51mm |
Pack of 10/12 small box |
|
10 |
Paper clip 78mm |
Pack of 10/12 small box |
|
11 |
Binder clips 15mm |
Pack of 12 small dozen |
|
12 |
Binder clips 16mm |
Pack of 12 small dozen |
|
13 |
Binder clips 19mm |
Pack of 12 small dozen |
|
14 |
Binder clips 25mm |
Pack of 12 small dozen |
|
15 |
Binder clips 31mm/32mm |
Pack of 12 small dozen |
|
16 |
Binder clips 35mm |
Pack of 12 small dozen |
|
17 |
Binder clips 41mm |
Dozen |
|
18 |
Binder clips 51mm |
Dozen |
|
19 |
Filing box (hard folder) normal size |
Pack |
|
20 |
Filing box (hard folder) medium/plastic/various colors |
Pack |
|
21 |
Filing box (hard folder) small/plastic/various colors |
Pack |
|
22 |
Archive box kaki 36X26X11cm |
Pack |
|
23 |
Business card holder |
Pc |
|
24 |
Signature book |
Pc |
|
25 |
Register book 330mmX210mm |
Pc |
|
26 |
Calculator |
Pc |
|
27 |
Notepad with plastic cover |
Pc |
|
28 |
Small and simple notepad with spiral A5 |
Dozen |
|
29 |
Notebook A4 |
Dozen |
|
30 |
Notebook A5 |
Dozen |
|
31 |
Notebook A3 |
Dozen |
|
32 |
DVD-R 4.7GB 120min |
Pack |
|
33 |
Paper glue |
Dozen |
|
34 |
Paper glue/gel |
Dozen |
|
35 |
Hard cover for binding |
Ream |
|
36 |
Transparent cover for binding |
Ream |
|
37 |
Pencil |
Dozen |
|
38 |
Pen (blue) BIC |
Pack of 50 |
|
39 |
Pen (black) BIC |
Pack of 50 |
|
40 |
Pen (red) BIC |
Pack of 50 |
|
41 |
Desk organizer |
Pc |
|
42 |
Rubber bands |
Packet |
|
43 |
Stamping ink |
Pc |
|
44 |
Corrector ink |
Set of 2 |
|
45 |
Envelop A4 |
Packet of 50 |
|
46 |
Envelop A3 |
Packet of 50 |
|
47 |
Envelop A5 |
Packet of 50 |
|
48 |
Envelop small white |
Packet of 50 |
|
49 |
Plastic file |
Packet of 20 |
|
50 |
A4 suspension file |
Packet of 50 |
|
51 |
Incoming courier book |
Pc |
|
52 |
Outgoing courier book |
Pc |
|
53 |
Flash disk 4GB |
Pc |
|
54 |
Flash disk 8GB |
Pc |
|
55 |
Flash disk 16GB |
Pc |
|
56 |
Flash disk 32GB |
Pc |
|
57 |
Flash disk 64GB |
Pc |
|
58 |
External hard disk 500GB |
Pc |
|
59 |
External hard disk 1000GB |
Pc |
|
60 |
Tonner/Cartridge (GPR-16) |
Pc |
|
61 |
Tonner/Cartridge (hp53A Black) |
PC |
|
62 |
Tonner/Cartridge (hp 05A Black ) |
PC |
|
63 |
Tonner/Cartridge((hp 36A Black) |
PC |
|
64 |
Tonner/Cartridge(inkjet tri-color 22 & inkjet Black 21) for the Printer HP Deskjet F2200 |
PC |
|
65 |
Permanent marker |
Dozen |
|
66 |
Whiteboard marker |
Dozen |
|
67 |
Sellotape transparent with holder |
Packet |
|
68 |
Sellotape transparent white and big |
Packet |
|
69 |
Sellotape transparent white and small |
Packet |
|
70 |
Scotch khaki big |
Packet |
|
71 |
Printing paper A4, super white 80 G/M2 |
Box of 5 reams |
|
72 |
Flip chart paper |
Pc |
|
73 |
Flip chart stand |
Pc |
|
74 |
Paper punching machine – medium size |
Pc |
|
75 |
Paper punching machine – small size |
Pc |
|
76 |
Key holder |
Packet |
|
77 |
Post it yellow – small |
Dozen |
|
78 |
Post it yellow – big |
Dozen |
|
79 |
Post it set of mixed colours |
Dozen (set of 5) |
|
80 |
Post it with various colours in one |
Pc |
|
81 |
Sign here stickers, different colours |
Pc |
|
82 |
Plastic binding spiral / 21 rings, 6mm |
Box of 100 pc |
|
83 |
Plastic binding spiral / 21 rings, 8mm |
Box of 100 pc |
|
84 |
Plastic binding spiral / 21 rings, 10mm |
Box of 100 pc |
|
85 |
Plastic binding spiral / 21 rings, 12mm |
Box of 100 pc |
|
86 |
Plastic binding spiral / 21 rings, 14mm |
Box of 100 pc |
|
87 |
Plastic binding spiral / 21 rings, 16mm |
Box of 100 pc |
|
88 |
Plastic binding spiral / 21 rings, 21mm |
Box of 100 pc |
|
89 |
Plastic binding spiral / 21 rings, 25mm |
Box of 100 pc |
|
90 |
Plastic binding spiral / 21 rings, 32mm |
Box of 100 pc |
|
91 |
Highlighter / yellow, green, blue, pink |
Pack of 10 |
|
92 |
Sharpener |
Packet |
|
93 |
Office tray / organizer |
Set of 3 (plastic) |
|
94 |
Office tray / organizer |
Set of 3 (transparent) |
|
95 |
Battery AA size |
Pair |
|
96 |
Battery AAA size |
Pair |
|
97 |
Microfiber cloth for cleaning computer |
Pc |
|
98 |
Foam cleaner for laptop |
Pc |
|
99 |
Laser pointer |
Pc |
|
100 |
Diary (agenda) |
Pc |
|
|
|
|
|
CRITERIA FOR SELECTION
The evaluation of each response to this RFQ will be based on vendor demonstrated competence, compliance, format, and organization. The purpose of this RFQ is to identify service providers that have the interest, capability, and financial strength to supply TNS with the Office stationaries requested. Selection will be based on price, Compliance to specifications, Delivery Time and quality of Stationaries, and vendor experience.
Evaluation Criteria
The LPO will be awarded to the bidder that receives the highest score as set out in the criteria below.
Selection Criteria
|
Score 100% |
Technical |
40 |
Compliance to specifications |
20 |
Delivery Time/Stationaries Quality |
10 |
Vendor Experience |
10 |
Financial |
60 |
Price of items |
60 |
Total Score |
100 |
The currency of the bid will be in Rwandan Francs (Frw) and will be inclusive of all applicable Taxes.
TERMS AND CONDITIONS
- The Request for Quotes is not and shall not be considered an offer by TechnoServe.
- All responses must be received on or before the date and time indicated on the RFQ. All late responses will be rejected.
- All unresponsive quotes will be rejected.
- All quotes will be considered binding offers. Prices quoted must be valid for entire period provided by respondent.
- All procurement will be subject to TNS contractual terms and conditions and contingent on the availability of donor funding.
- TNS reserves the right to accept or reject any quotation or cancel the procurement process at any time, without assigning any reason, and shall have no liability to any vendors submitting RFQs for such rejection or cancellation of the procurement.
- TNS reserves the right to accept all or part of the quotation when awarding the purchase order/contract.
- All information provided by TNS in this RFQ is offered in good faith. Individual items are subject to change at any time and all bidders will be provided with notification of any changes. TNS is not responsible or liable for any use of the information submitted by bidders or for any claims asserted therefrom.
- TNS reserves the right to require any bidder to enter into a non-disclosure agreement.
- The bidders are solely obligated to pay for all costs, of any kind whatsoever, which may be incurred by bidder or any third parties, in connection with the Response. All Responses and supporting documentation shall become the property of TNS, subject to claims of confidentiality in respect of the Response and supporting documentation, which have been clearly marked confidential by the bidder.
FORM/CONTENT OF RESPONSE
All quotations shall:
- Be in the English language.
- Contain detailed cost in Rwanda Francs (FRW), with applicable Tax/Charges clearly identified, and provided against each of the categories of services described in Chart 1.
- Provide requested payment terms and conditions.
- Describe the qualifications, experience and capabilities of the firm in providing the type of services being request by this RFQ.
- Provide at least 3 references for similar procurements with a description of the work done and the dates performed.
- Include a contact name, email address, and telephone number to facilitate communication between TNS and the vendor.
- A brief outline of the company and services offered, including:
- Full legal name, jurisdiction of incorporation, and address of the company
- Full legal name and country of citizenry of company’s President and/or Chief Executive Officer and/or all other officers and senior managers of the company
- Year business was established
- Business registration certificate
- Evidence of Tax registration and a valid RRA tax clearance certificate
- Proof of using EBM
SCHEDULE OF EVENTS
- Questions regarding this request may be addressed to Francine Kayitesi, fkayitesi@tns.org and must be received no later than February 18, 2021. Responses to questions will be distributed to all interested parties no later than February 22, 2021.
- Responses to the RFQ should be submitted in PDF format, addressed to the attention of Country Programs Manager, and sent to the email address fkayitesi@tns.org clearly indicating the subject line: “Supply of Office Stationaries” and no later than March 2, 2021 at 5:00pm. (Due to the COVID-19 pandemic only soft copies are accepted)
End of RFQ
Attachment TNS RFQ_Supply of Office Stationariese
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