Tender Notice for Establishment of Two Greenhouses in Burera and Muhanga Districts at SNV Rwanda (Deadline: 29 October, 2025)

EOI No:	RFQ/ 007/ 2025
Organisation	SNV
Assignment	Establishment of Two Greenhouses in Burera and Muhanga Districts
Performance period	30 days
Submission Deadline	October 28, 2025,
Contact Information	rwandaprocurement@snv.org
Award the agreement	November

1. About SNV

SNV is a global development partner rooted in the African and Asian countries where we operate. With 60 years of experience and a team of approximately 1,600 people, it is our mission to strengthen capacities and catalyse partnerships that transform the agri-food, energy, and water systems to enable sustainable and more equitable lives for all.

1.1. Introduction and Background

The Youth Entrepreneurship in Agriculture in Rwanda (YEA-R) project, a five-year program funded by the Mastercard Foundation, aims to empower 40,000 young Rwandans in the agrifood sector by fostering entrepreneurship and creating dignified, fulfilling and equitable work opportunities. Implemented by a consortium led by SNV, this $20 million program focuses on developing relevant skills, building resilient market systems, and addressing key barriers like limited access to finance and market information. With a strong emphasis on gender equity and social inclusion, YEA-R project will support youth, particularly in the horticulture and poultry sectors, to establish successful agribusinesses. In season C 2025, demonstration plots have been established in targeted districts to showcase good agricultural practices, climate-smart innovations, and improved technologies in horticulture. Building on the idea of imparting both practical and theoretical skills to group participants within 2 seasons, SNV is procuring inputs to be used in 2026A season for all demonstrations plots. This support to project participants will lead to the adoption of horticulture and poultry production practices and farm management on their respective farm and ensure sustainable work opportunities

1.2. Objectives, Expected outcomes and Target

While the demo plots have provided vital learning and skills transfer, climate change effects such dry spells, new pests and diseases are limiting factors to optimize the yields and quality of horticulture produce due to vulnerability of horticulture crops to climate. Despite these challenges, project participants are eager to continue learning climate smart agriculture practices to optimize productivity. Therefore, supporting youth groups to adopt climate resilient practices and expand production beyond demo plots remains a priority for the YEA-R project. It is against this background that YEA-R project intends to award most performing youth groups with greenhouses which are crucial infrastructure to

increase and improve yields of horticulture crops in the face of climate change.

1.2.1. Specific objectives include: 

• To provide most performing youth groups with greenhouses
• Facilitate the youth groups to learn Modern farming techniques
• Improve resilience of youth groups to climate change effects
• Improve the quantity and quality of vegetables
• Create work opportunities for young women, men and People with disability
• Increase income of youth groups through production of horticulture crops all year round
• To strengthen youth and women’s participation in sustainable, commercial horticulture value chains.

1.2.2. Expected outcomes 

• Increased adoption of modern farming techniques including climate Smart agriculture practices
• Enhanced yields and productivity of key vegetables (Tomato, green pepper, cucumber, etc.)
• Improved farm-level profitability and market competitiveness.
• Creation of work opportunities, especially for youth and women.
• Improved resilience to climate change

2. Scope of work/ Description of Goods

Please refer to the specifications listed below for one greenhouse. If you are submitting a quotation, ensure that your quote covers two (2) greenhouses as per the listed specifications

#	ITEM/Description of Items	Unit	Quantity
1	Foundation tube simple 55mm 1.8mm 100 cm	PC	39
2	Steel Galvanized Circular Sides posts 60mm 1.5mm 290cm. Posts are distributed at external sides top ventilation at a distance of 3.0 m between	PC	26
3	Steel Galvanized Circular Middle posts 60mm 1.5mm 507cm. Posts are distributed at external sides top ventilation at a distance of 3.0m between	PC	13
4	Steel Galvanized Circular Top Arch Diameter 60mm 1.5mm 357cm each	PC	52
5	Steel Galvanized Circular Crop holder set at each truss at 2.5-3m from ground level, constituted of GS 27mm x 1.5mm tubes and flattened at each end with length of 353cm.	PC	52
6	Steel Galvanized Circular Top Ridge Ventilation, structure braces with Rect. 30×30 300cm + 1 line aluminum profile-side holes	m	216
7	Anti-insect net 40 mesh, fixed on side, ventilation, front/end facades	m2	356.2
8	Plastic cover made from polymer resins containing an EVA copolymer 200 microns thick.	m2	728.25
9	Steel Galvanized Entry porch with Vertical pivot door with hinge (120x265cm) with ch	PC	2
10	Metallic sheet Galvanized gutters draining water a both roof sides of the greenhouse, Gutter thickness 1.5mm, Width 17cm with Length 3.04m	Nb er	24
11	Aluminum Locking profile 0.6mm	m	60.88
12	Steel Galvanized Circular Head Support Diameter 32mm 1.5mm	m	337.9
13	Spring wire 2.3mm 200cm, for fixing film on aluminum profile	m	400
14	Inside and accessories including irrigation filter,Filter (1) Maximum flow:12m3/h,maximum working pressure:8 bar (Approx.117psi), Male 1”inc connections	Kit	1
15	Steel Galvanized Reinforcement head 30x30mm 1.5mm	m	56.4
16	Plastic tank with capacity of 5000L, black color	Pc	1
17	Metallic Stand for tank post with 60x40x 2mm	Lm	29
18	Metallic Stand for braces with 40x40x2mm	Lm	52.2
19	Metallic Stand ladder with 30x30x2mm	Lm	5.8
20	Construction materials and transport (Sand, Aggregates)	Ls	1
21	Roll up system for both sides	pc	1
22	Installation costs (Eng, Site technicians & Casual Labors)	LS	1
23	Inputs for 1 seasons
24	Tomato seeds, Monteliga Rz F1	seed s	2000
25	DAP (Basal fertilizers)	20
26	Organic manure	Truck	2
27	Top dressing- CAN	Kg	40
28	Top dressing NPK	Kg	100
29	Foliar fertilizers (Polyfeed standard	Kg	20
30	Foliar Fertilizers (Multi npK	Kg	20
31	Fungicides Copper oxychlorid	Kg	10
32	Fungicides Mancozeb (kg)	Kg	10
33	Fungicides Carbendazim	L	10
34	Pesticides Thiamidor	L	5
35	Pesticides Lambdacyolothrin	L	4
36	Pesticides Cypermethrin (L)	L	5
37	Alcohol for sterilization (L)	L	3
38	Disinfectant D4 (L)	L	3
39	Knapsack Sprayers (Pc)	Pc	1
40	Training and follow up visits-twice a months in 6 months	pr	1
41	Koppert, Roller traps(15x100m)	pc	2
42	Koppert, Horiver traps blue (Package)	pc	2
43	Koppert, Horiver traps yellow (Package)	pc	10
44	Tuta absoluta Traps with its Pheromones (Pcs)	pc	10
45	Sealant for plastic cover (Pcs)	pc	1
46	3 ways soil meter (PH, Moisture and Light) (Pcs)	pc	1
47	Laboratory soil analysis for fertility analysis	pc	1
48	Scissors	pc	2
49	trellising rope	rl	2
50	Full Body protective Equipment (PPE)	Kit	2
51	Starter and finisher	pc	4
52	Plastic Crates for harvesting	pc	20
53	Trays	pc	32
54	Peatmoss	kg	25

3. Delivery Sites

The two greenhouses will be delivered and installed at the following locations:

1. Burera District – Butaro Sector
   This site is located in the Northern Province of Rwanda. this site will also require full delivery and installation of one greenhouse.
2. Muhanga District – Cyeza Sector
   Located in the Southern Province, this site will also require full delivery and installation of one greenhouse.

Each site will receive one (1) fully installed greenhouse. Suppliers are expected to coordinate delivery, unloading, and complete setup at both locations, ensuring all components are delivered safely and installation is carried out according to the technical specifications.

4. Evaluation criteria and submission

This assignment is limited to local firms Interested applicants are requested to submit the following:

Criteria	Maximum score
Technical proposal: Bidder must demonstrate proven experience of at least three (3) years with reputable organisations in the similar products with at least three certificates of good completion demonstrating successfully delivery of similar goods	30
The bidder must demonstrate a clear understanding of, and compliance with, the technical specifications (Products and quantities) provided in the RFP	15
The bidder must provide clear and realistic delivery timelines for all sectors/items listed in the annex	15
Financial proposal detailed budget breakdown, including Transportation to the sites, Taxes, levies, duties and other costs	40

Financial Proposal 

Proposed budget priced in Rwandan Francs (Rwf) must be submitted separately electronically. The pricing information should not appear in any other section of the proposal other than the financial proposal. The registered company shall be entirely responsible for all applicable taxes, transportation and Installation to the delivery sites, and offloading of the supplies. Submission must be in English and typed single-spaced on standard type white paper. All pages must be numbered, including the RFP reference number and name of the organization at the bottom of each page.

Evaluation of Proposals: 

a) Selection method: The procurement selection committee will evaluate the proposals using the Quality-Cost Based methodology as detailed below:

1. Preliminary examination of administrative requirements compliance to this Request for Proposals on a pass/fail basis.

2. Detailed Technical evaluation will contribute 60%.

3. Financial scores will be allocated 40% to determine the best evaluated bid.

Proposals failing at any stage will be eliminated and not considered in subsequent stages. 

5. Proposal submission requirements

The technical and financial proposals should be submitted separately in PDF format; both clearly marked with the RFP Reference Number above.

Proposals (both technical and financial) must be submitted electronically to email: rwandaprocurement@snv.org with clear subject line: “(Establishment of Two Greenhouses in Burera and Muhanga Districts)” and submitted by Wednesday October 29, 2025 at 5:00pm Kigali time.

Administrative Requirements 

The bid documents must include the following administrative documents at a minimum.

• Company Registration Documents. Certificates/licenses issued by Rwanda Development Board (RDB).
• Valid Tax Clearance Certificate issued by Rwanda Revenue Authority (RRA)
• VAT certificate

Note: Failure to meet a single administrative requirement will result in disqualification of the Service provider from further technical evaluation.

6. Key compliance issues 

Consultant must comply with SNV’s environmental and Social Safeguarding policies and procedures as well as take into consideration donor-specific requirements.

7. Data Protection assurance 

SNV will not retain your Personal Data for longer than is allowed by law or is necessary for the Purposes.

If you are selected and offered employment, the Personal Data you have provided will be used by SNV for the purpose of this bidding administration. If you are unsuccessful on this occasion to secure tender with SNV, SNV will retain your Personal Data for required period for the purpose of any future internal or external audit.