Tender Notice for Supply of Seeds for Scaling From Demonstration Plots to Large-scale Vegetable Farms – 2026A Season at SNV Rwanda (Deadline: 9 October, 2025)

EOI No:	RFP/ 005/ 2025
Organisation	SNV
Assignment	Supply of Seeds for Scaling from Demonstration Plots to Large-Scale Vegetable Farms – 2026A Season
Performance period	30 days
Submission Deadline	October 9, 2025,
Contact Information	rwandaprocurement@snv.org
Award the agreement	Mid- October

About SNV

SNV is a global development partner rooted in the African and Asian countries where we operate. With 60 years of experience and a team of approximately 1,600 people, it is our mission to strengthen capacities and catalyse partnerships that transform the agri-food, energy, and water systems to enable sustainable and more equitable lives for all.

1.1. Introduction

SNV is implementing and supporting systems change in the agriculture, water, and energy sectors, with several ongoing projects and partners focusing specifically on Regenerative Agriculture and Productive use of Renewable Energy applications. These efforts have centred on improving agricultural livelihoods and empowering renewable energy solutions. Starting from these in-country collaborations and engagements at national, regional, and global events – islands of change. We are exploring the potential to build on our experience and bring about seas of change, working jointly with partners to achieve impact at scale in Eastern Africa. The Seas of Change Strategic Partnership is therefore focused on the nexus of regenerative agriculture (RA) and PURE within agri-food and energy systems.

1.2. Background

The Youth Entrepreneurship in Agriculture in Rwanda (YEA-R) project, a five-year program funded by the Mastercard Foundation, aims to empower 40,000 young Rwandans in the agrifood sector by fostering entrepreneurship and creating dignified, fulfilling and equitable work opportunities. Implemented by a consortium led by SNV, this $20 million program focuses on developing relevant skills, building resilient market systems, and addressing key barriers like limited access to finance and market information. With a strong emphasis on gender equity and social inclusion, YEA-R project will support youth, particularly in the horticulture and poultry sectors, to establish successful agribusinesses. In season C 2025, demonstration plots have been established in targeted districts to showcase good agricultural practices, climate-smart innovations, and improved technologies in horticulture. Building on the idea of imparting both practical and theoretical skills to group participants within 2 seasons, SNV is procuring inputs to be used in 2026A season for all demonstrations plots. This support to project participants will lead to the adoption of horticulture and poultry production practices and farm management on their respective farm and ensure sustainable work opportunities

1.3. Objectives, Expected outcomes and Target

The main objective is to practically demonstrate improved horticultural practices and technologies through well-established demo plots, enabling project participants to learn by seeing, build confidence in adopting innovations, and ultimately increase productivity, income, and sustainable work opportunities. Goal and objectives

1.3.1. Specific objectives include: 

➢ Entrepreneurship inspiration: The demo will serve as a platform to identify viable agribusiness opportunities across value chains (inputs, production, aggregation, marketing). ➢ Provide hands-on training to young agripreneurs on improved, climate-smart, and market-oriented agricultural practices.

➢ Showcase improved inputs, technologies, and farming models that increase productivity and resilience.

➢ Demonstrate clear yield, income, and quality benefits compared to traditional practices, encouraging replication by youth and communities.

➢ Use demo plots as proof of concept to negotiate land allocation, attract investment, and access inclusive financial products.

➢ Facilitate training, exchange visits, and mentorship among youth, cooperatives, and extension staff. ➢ Ensure equitable participation of young women and people with disabilities in learning and decision-making

1.3.2. Expected outcomes 

• Increased adoption of improved practices: Project participants will replicate demonstrated technologies (improved seeds, integrated pest and disease management, production practices) on their own farms.
• Enhanced skills and knowledge: Project participants will gain hands-on experience in horticulture production, post-harvest handling, and climate-smart agriculture practices.
• Improved productivity and income: Demonstration plots serve as a business case, leading to higher yields, better-quality produce, stronger market linkages, and increased earnings for young agripreneurs

1.3.3. Target 

The primary beneficiaries will be project participants from Muhanga, Karongi, Nyamasheke, Rutsiro, Musanze, Burera districts

2. Scope of work/ Description of Goods

The main objective of this tender is to supply fertilizers and lime to 617 farmers grouped in 15 Farmer groups/cooperatives.

2.1. Technical specifications for Fertilizers and Lime

ITEM/SERVICE DESCRIPTION/ Seeds	Unit	Quantity
French beans, Vanilla F1	Kg	225
Carrot, Nante Monanta 5	kg	20
Broccoli-heritage F1 (Seminis)	Seeds	136,000
Cucumber, Mydas F1	Seeds	24,000
Green Pepper, Green Gold F1	Seeds	96,000
Sweet Pepper	Seeds	24,000
Sweet Pepper, Illanga	Seeds	24,000
Tomato, Gahmar F1	Seeds	24,000
white cabbage, Zawadi	Seeds	120,000
white cabbage, Tacoma F1	Seeds	80,000
Red cabbage, Redma	Seeds	20,000
Onion, Red Creole	kg	15
African eggplants, Benue	Seeds	36,000
Trays, 66 Holes each	pcs	666
Ropes, yellow for trellising	bunch	20
Peatmoss	kg	3,000

3. Evaluation criteria and submission

This assignment is limited to local firms Interested applicants are requested to submit the following:

Criteria	Maximum score
Technical proposal: Bidder must demonstrate proven experience of at least three (3) years with reputable organisations in the similar products with at least three certificates of good completion demonstrating successfully delivery of similar goods	30
The bidder must demonstrate a clear understanding of, and compliance with, the technical specifications (Products and quantities) provided in the RFP	15
The bidder must provide clear and realistic delivery timelines for all sectors/items listed in the annex	15
Financial proposal detailed budget breakdown, including Transportation to the sites, Taxes, levies, duties and other costs	40

Financial Proposal 

Proposed budget priced in Rwandan Francs (Rwf) must be submitted separately electronically. The pricing information should not appear in any other section of the proposal other than the financial proposal. The registered company shall be entirely responsible for all applicable taxes, transportation to the delivery sites provided in the Annex, and offloading of the supplies. Submission must be in English and typed single-spaced on standard type white paper. All pages must be numbered, including the RFP reference number and name of the organization at the bottom of each page.

Evaluation of Proposals: 

a) Selection method: The procurement selection committee will evaluate the proposals using the Quality-Cost Based methodology as detailed below:

1. Preliminary examination of administrative requirements compliance to this Request for Proposals on a pass/fail basis.

2. Detailed Technical evaluation will contribute 60%.

3. Financial scores will be allocated 40% to determine the best evaluated bid.

Proposals failing at any stage will be eliminated and not considered in subsequent stages. 

4. Proposal submission requirements

The technical and financial proposals should be submitted separately in PDF format; both clearly marked with the RFP Reference Number above.

Proposals (both technical and financial) must be submitted electronically to email: rwandaprocurement@snv.org with clear subject line: “(Supply of Seeds for Scaling from Demonstration Plots to Large-Scale Vegetable Farms – 2026A Season)” and submitted by Wednesday October 9, 2025 at 5:00pm Kigali time.

Administrative Requirements 

The bid documents must include the following administrative documents at a minimum.

• Company Registration Documents. Certificates/licenses issued by Rwanda Development Board (RDB).
• Valid Tax Clearance Certificate issued by Rwanda Revenue Authority (RRA)
• VAT certificate

Note: Failure to meet a single administrative requirement will result in disqualification of the Service provider from further technical evaluation.

Annex 1: Fertilizers Delivery Plan (Clear version Attached)

5. Key compliance issues 

Consultant must comply with SNV’s environmental and Social Safeguarding policies and procedures as well as take into consideration donor-specific requirements.

6. Data Protection assurance 

SNV will not retain your Personal Data for longer than is allowed by law or is necessary for the Purposes.

If you are selected and offered employment, the Personal Data you have provided will be used by SNV for the purpose of this bidding administration. If you are unsuccessful on this occasion to secure tender with SNV, SNV will retain your Personal Data for required period for the purpose of any future internal or external audit.