Tender Notice for the Supply of Two Motorcycles at Water For People (Deadline: 21 September, 2025)
REQUEST FOR QUOTATIONS
Date: September 15th, 2025
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Water For People Background |
Water For People is an international non-governmental organization (NGO) that works with people and partners to develop innovative and long-lasting solutions to the water, sanitation, and hygiene problems in developing countries. The organization strives to continually improve, experiment with promising new ideas, and leverage resources to multiply its impact. Water For People is currently operating in 9 countries including Rwanda where the organization is supporting WASH in the Districts of Rulindo, Kicukiro, Gicumbi, Karongi, Gisagara and Nyamagabe (Everyone Forever (EF) districts). Water For People exists to promote the development of high-quality drinking water, sanitation services, and hygiene practices, accessible to all, and sustained by strong communities, businesses, and governments. We value accountability, courage, empowerment, partnership, and transparency. Water For People in partnership with MININFRA, WASAC Utility and Kicukiro District is currently planning a successful exit in Kicukiro District and will provide two motorcycles to WASAC Utility as part of exit package. Considering the above, Water For People is requesting interested and qualified bidders to submit their bids/quotations for the supply of two motorcycles as detailed in the below section. |
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Instructions: |
This document is not a commitment to purchase on the part of Water For People. Should your offer be successful, Water For People may issue a purchase order with specified goods to be supplied. Any order arising from this Request for Quotations will be subject to Water For People’s Conditions of Purchase. Please submit your quotation at rwprocurement@waterforpeople.org and remember to include VAT in your price, indicated delivery date, and TIN. |
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Conditions of supply of motorcycles |
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Source of funds |
Water For People |
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Customs clearance, if required, shall be done by |
Vendor |
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The exact address of the project (destination) |
KG 7 Ave, House # 41 Kigali, Rwanda |
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Latest Starting date |
Immediately after both parties have signed the contract. |
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Currency of quotation |
Rwandan Francs (Rwf) |
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Taxes |
Indicate, in separate columns, the price without VAT and the price with VAT. |
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Responsibility for the transportation of goods |
The supplier shall deliver the purchased goods to offices of WASAC Utility. |
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Payment terms |
100% upon complete delivery and acceptance inspection of the products by the competent Authority. No advance payment will be made for this tender. |
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Evaluation criteria |
Ensure that all the documents listed below are submitted. Bidders must provide all mandatory documents to qualify for the technical evaluation. Failure to provide one of the listed documents below will result in complete disqualification from this tender. Only bidders who submit complete administrative documentation will proceed to the technical evaluation stage:
II.1 Equipment to be supplied
II.2 Proof of company working experience in the field
The financial evaluation will be done based on the prices for the tender, and the lowest responsive bidder in the financial evaluation will be awarded the tender. The marks obtained during the technical evaluation will not impact the financial evaluation.
To qualify for financial evaluation, bidders must meet the following criteria:
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Conditions of the release of the payment |
Written acceptance of the goods supplied is based on full compliance with these RFQ requirements. |
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Deadline for submission of quotation |
September 21st, 2025 |
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Documents to be submitted with the quotation |
and the manufacturer’s authorization with warranty.
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Additional conditions:
- All the equipment and accessories must be brand new, and therefore any item that shows any kind of defect, inherent either to production or piracy will be rejected.
- The supplied motorcycles must be accompanied by their catalogs.
- The offer that complies with all the specifications, and requirements and offers the lowest price, as well as all other evaluation criteria indicated, shall be selected. Any offer that does not meet the requirements shall be rejected.
- After the quotation has been submitted and at any time during the validity of the quotation, no price variation shall be accepted whether it is due to escalation, inflation, fluctuation in exchange rates, or any other market factors.
- Regardless of the outcome or the manner of conducting the selection process, Water For People project shall not be responsible for any costs associated with a contractor’s preparation and submission of the quotation nor be bound to accept any quotation, nor award a contract.
Items needed
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S/N |
Description |
Unit |
Quantity |
Unit price (Rwf) |
Total price (Rwf) |
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1.1 |
Motorcycles with accessories |
Nbr |
2 |
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Total for 2 motorcycles |
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Technical specifications for motorcycles
The required motorcycle is designed for field travels in rural areas with below technical specifications:
- Engine type: Fuel, air cooled, 4- Stroke, SOHC, Single cylinder
- Engine Displacement: 124 cm3
- Maximum horsepower: 7.3kW (9.9PS)/ 8000 r/min
- Max Torque: 11.6 Nm (1.2 kgf.m)/6,500 r/min
- Starting: Electric starter for quick starts
- Vehicle Kerb weight: 113kgs
- Fuel tank capacity: 11 L
- Ignition system type: CDI
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Tyre size (Front/Rear): 70/100 -19 42M (tube type)/ 90/100 -18 54M (tube type)
- Transmission type: Constant mesh 5 speed
- Headlight: Halogen bulb 12V, 35/35W x 1
- Length: 2,100 mm
- Width: 940 mm
- Height: 1,095 mm
- Wheelbase: 1,350 mm
- Minimum ground clearance: 225mm
The selected bidder will be contractually required to comply with Water For People’s Vendor Code of Conduct https:// Water For People Vendor Code of Conduct 2022.pdf and will be required to deliver a Conflict-of-Interest Certificate before the execution of the contract. The Conflict-of-Interest Certificate requires the disclosure of any potential or actual conflicts of interest with Water For People employees or their relatives, including past, current, or proposed business transactions, employment or offers of employment, or certain gifts or entertainment. Water For People will evaluate any disclosures of conflicts of interest; if Water For People determines it cannot waive or mitigate the conflict of interest, it will result in the disqualification of the selected proposer.
I. Copyrights
Copyright of all material on the assignment will be retained by Water For People.
II. Rights Reserved
- Water For People reserves the right to cancel the entire procurement process without incurring any liability whatsoever.
- Water For People reserves the right to amend any segment of the RFP before the announcement of selected candidates.
- Water For People also reserves the right to remove one or more of the services from consideration for this contract should the evaluation show that it is in WFP’s best interest to do so.
- Water For People also may, at its discretion, issue a separate contract for any service or group of services included in this RFP. Water For People may negotiate a compensation package and additional provisions to the contract awarded under this RFP.
- Water For People reserves the right to debrief the applicants after the completion of the process due to the expected high volume of applications to avoid the compromise of the process.
Responses to this RFQ
Interested bidders should submit their offers online at rwprocurement@waterforpeople.org with the following
subject “The supply of Two motorcycles” no later than September 21st, 2025.
Done at Kigali, on 15th September 2025
Eugene DUSINGIZUMUREMYI
Country Director
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