Terms of Reference for Provision of Toys for Learning to 360 Families: (Deadline: 12 February 2021)

Terms of Reference for Provision of Toys for Learning to 360 Families: (Deadline: 12 February 2021)

CALL FOR PROPOSALS FY 21/01/003

1. About Plan International

Plan International is an independent development and humanitarian organization (non-profit) that advances children’s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion, and discrimination. And it’s most affected girls. Working together with children, young people, our supporters, and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children. We have been operating in Rwanda since 2007.

2. ETHICS AND IMPORTANT CONSIDERATIONS

Plan International Rwanda is fully committed to the gender-responsive safeguarding of all children and young people from all forms of violence. We take very seriously our responsibility and duty to ensure that we, as an organization, and anyone who represents us does not in any way harm, abuse, or commit any other act of violence against children and young people or place them at risk of the same.

Terms of reference for the provision of Toys for learning to 360 families

About Plan International    

We strive to advance children’s rights and equality for girls all over the world. As an independent development and humanitarian organization, we work alongside children, young people, our supporters, and partners to tackle the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they reach adulthood and enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national, and global levels using our reach, experience, and knowledge. For over 80 years we have been building powerful partnerships for children, and we are active in over 75 countries. Plan international Rwanda opened in January 2007 and is currently working in the Eastern and Southern Provinces of Rwanda in the districts of Gatsibo, Bugesera, and Nyaruguru with the sponsorship program, 10 districts with grant projects, and in all 6 districts hosting refugee camps. Its program interventions are focused on child poverty alleviation in the domains of child protection, sexual reproductive health and rights, early childhood development and economic security, and community resilience. The country office is at Kacyiru, Gasabo District of Kigali City.

1.1     Project Background 

As a child-centered community development organization, Plan International Rwanda in collaboration with Plan International Denmark has secured funds from The Lego Foundation to implement a project entitled ”PLAY MATTERS FOR CHILDREN IN EMERGENCY: CHILD CENTERED RESPONSE TO COVID-19”.This project will be located in the  Congolese and Burundian refugee camps in Rwanda (Mahama, Kigeme, Gihembe, Kiziba, Mugombwa, and Nyabiheke). The project aims at empowering parents and Early Childhood Education/Early Childhood Development caregivers to build a strong foundation to ensure that development and learning for children aged 3 – 6 years (864 girls and 576 boys) continues during the school and ECD centers closure and after reopening.

1.2    Objectives

1.2.1 Overall Project Objective:

The proposed project aims at empowering parents and Early Childhood Education/Early Childhood Development caregivers to build a strong foundation to ensure that development and learning for children aged 3 – 6 continues during the school and ECD center’s closure and after reopening.

1.2.2    Specific Objectives of the project: 

• Early childhood caregivers have an improved ability to facilitate learning through play with children aged 3 to 6
• Parents and children have appropriate information on the COVID-19 pandemic and practice prevention measures to minimize contamination in the refugees’ camps
• Children continue learning through play while the ECD centres are closed, and final-year children are prepared to enroll in primary school.

2. Rationale

Rwanda as a nation has made significant advancements in the access to education for both boys and girls, especially at the primary school level. However, as a strategy to mitigate the Covid-19, in Rwanda, schools were closed on 15 March 2020. Plan International Rwanda in efforts to keep learning to happen, will provision of toys for learning to 360 families that will facilitate learning through play.

3. Target group

Plan International Rwanda is targeting 370 vulnerable families from Congolese and Burundian refugee Camps.

4. Methodology

Plan International Rwanda will provide toys for learning to 360 vulnerable families to follow Learning Through play. Lists of the most vulnerable families will be generated from the different Congolese and Burundian refugee camps, to whom Plan International Rwanda will distribute the toys for learning after purchase. The Playmatters Volunteers in collaboration with Plan staff will support to make sure that this activity is well implemented by ensuring that the provided materials are used properly and through close monitoring and follow-up, to prevent them from being sold by any of the beneficiaries.

After the distribution, The Playmatters Volunteers in collaboration with Plan staff conduct field visits to monitor and check how the toys for learning have been useful to beneficiaries and know the reached number (direct and indirect) and will develop field visit reports as a reference for future projects.

5. Specifications of toys for learning
6. Plan International Rwanda will provide a Diversified toys pack to boost and improve kids early learning
7. Timeline

Toys for learning for 370 vulnerable families will be purchased as per Plan International Rwanda procurement procedures.

8. Budget and logistics for provision of toys for learning.

3. RFP SUBMISSION AND ACCEPTANCE

Respondents shall prepare responses in compliance with all instructions outlined in the terms of reference. Respondents must provide a cover letter and the requested information and submit it to Plan International Rwanda by the stated deadline. Participation in the competition is open on equal conditions to all national companies or enterprises specializing in the above field with a valid trading license.

4. MINIMUM QUALIFICATIONS

Interested applicants should provide a proposal covering the following:

1. Be licensed to conduct business in Rwanda;
2. Have the expertise and organizational resources to provide quality services( three good completion certificates of the similar work/field in the production of ECD Learning and playing materials.
3. Have a documented and verifiable track record; (VAT)
4. Must be committed to respecting deadlines of delivery within the agreed time-frame;
5. Familiarity with PLAN operations and safeguarding policy will be an advantage.
6. F) Detailed financial proposal including transportation fee rates of all items to related costs including taxes.

.All submissions must be made clearly marked “Provision of Toys for learning to 360 families’.

Due to the new government COVID19 restrictions placing the city of Kigali into lockdown including the closure of offices. Please be informed that bids submission will be done electronically at this email address: Tendersreceipt.Rwanda@plan-international.org; the submission date of 12^th February 2021 still valid not later than 3:00 PM

Done on 29^th January 2021

Submissions should be addressed to

The Chairperson -Tender Panel

Plan International Inc. Rwanda

Golden Plaza Building, Floor # 4, KG 456 St

P.O. Box 6211, Kigali, Rwanda.