Transport & Travel Assistant at African Union: (Deadline 22 May 2024)
Organization Information
Reports to: Procurement, Travel and Stores Officer
Directorate/Department/Organ: Registry of the African Court
Number of Direct Reports: 0
Number of Indirect Reports: 0
Job Grade: GSA5
Number of Positions: 1
Contract Type: Regular
Location: Arusha, Tanzania
Purpose of Job
To provide operational support in delivering services of transport and voyages in accordance with the Financial Regulations, the Policies, the Manuals of the African Union, the Decisions, Policies and Management procedures laid down by the Court.
Main Functions
- Helps to apply the provisions of instruments and procedures governing transportation and coverage of travel costs by the Court.
- Helps to formulate strategies for the optimum management of transportation and travelling.
- Directs and monitors Court vehicle movements.
- Controls maintenance and repairs work and consumption of fuels and lubricants in vehicles and generators.
- Ensure implementation of the African Union Administrative Policy on Travel and Mission.
Specific Responsibilities
- Helps to prepare travel documents covered by the Court as well as documents needed for the payment of transport tickets and allowances (air tickets, excess transport claims, terminal service charges, day-to-day subsistence allowances, etc.).
- Helps verify the completeness, accuracy and validity of travel documents before forwarding them to the Finance Service.
- Helps coordinate with finance, protocol and administration services all issues relating to travelling and transport (financial issues, visas, other documents).
- Ensure the maintenance of Court Motor Vehicles and Power Generators.
- Ensure the smooth functioning of the official travel for staff and other authorized participants during missions, assumption of duty and end of service.
- Prepare periodic travel reports (monthly, quarterly, and annual).
- Management of Vehicles on Hire during Court Sessions and Official Meetings.
- Participate in the Procurement of Car hire and Accommodation Services for Official meetings
- Performs any other duties that may be assigned
Academic Requirements and Relevant Experience
- Bachelor’s Degree in Management or in Administration or in Transport and Travel or related disciplines with a minimum of two (2) years of relevant professional experience in a similar position, preferably in an international organization
OR
- Diploma in Management or in Administration or in Transport and Travel or related disciplines with three (3) years of relevant professional experience in a similar position, preferably in an international organization
Required Skills
- Demonstrate professionalism abilities;
- Ability to work under minimum supervision;
- Interpersonal skills and ability to work under pressure in a multi-cultural environment;
- Communication and Public relations
- Planning and organizational skills;
- Knowledge of international organizations;
- Computer literacy, including knowledge of ERP-SAP Materials Management Modules.
Leadership Competencies
Core Competencies
Functional Competencies
TENURE OF APPOINTMENT:
The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.
GENDER MAINSTREAMING:
The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.
LANGUAGES:
Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage
REMUNERATION:
Indicative basic salary of US$ 15,758.00 (GSA5 Step1) per annum plus other related entitlements e.g. Post adjustment (42% of basic salary), Housing allowance US$ 16,813.44 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.
Applications must be submitted no later than May 22, 2024 11h59 p.m. EAT.
-Only candidates who meet all job requirements and are selected for interviews will be contacted.
-Consideration will be given only to those candidates who have submitted a fully completed online application with a curriculum vitae (CV), an African passport, and the required academic qualifications, such as Diplomas (Bac+2), Bachelor’s degrees (Bac+3), Master’s degrees (Bac+5) and any relevant certificate in line with the area of expertise.
-The African Union is an equal opportunity employer, and female candidates are strongly encouraged to apply.
-Candidates from less represented countries within the African Union are strongly encouraged to apply for positions that fit their profiles. These countries include Algeria, Angola, Cape Verde, Central African Republic, Comoros, Egypt, Equatorial Guinea, Eritrea, Eswatini, Guinea, Guinea-Bissau, Liberia, Libya, Madagascar, Mali, Morocco, Namibia, Niger, Sahrawi D.R., Sao Tome and Principe., Seychelles, Somalia and Tunisia.
Requisition ID: 2173
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