2 Job Positions at Right To Play Rwanda: (Deadline 8 August 2021)

JOB POSTING – Program Manager

 Organization:                                   Right To Play Rwanda

Department/Division:                        Program          

Work location:                                    Kigali, Rwanda

Authorized to work in:                        Rwanda (Ability to work legally without a work permit or sponsorship in Rwanda)

Closing Date:                                       August 08, 2021

 

BACKGROUND:

Right To Play is a global organisation that protects, educates and empowers children to rise above adversity using play. By harnessing play, one of the most powerful and fundamental forces in a child’s life, we helped 2.3 million children last year to stay in school and out of work, to prevent life-threatening diseases like HIV and malaria and to stay safe from exploitation and abuse. We are the only global development organization focused exclusively on using play to transform the lives of children and youth impacted by poverty, war, disease and inequality.

Established in 2000, Right To Play is headquartered in Toronto, Canada and has operations in 22 countries across North America, Europe, the Middle East, Africa, and Asia.

With a shared passion for our mission, our Culture Code guides how we act and interact based on five core pillars:

• Accept Everyone – Be intentional about inclusion
• Make Things Happen – Seek opportunities to lead and innovate
• Display Courage – Act with integrity
• Demonstrate Care – Look after yourself and one another
• Be Playful – Have fun at work

Please visit our website to learn more about who we are and what we do, and watch this video to find out about the five pillars of our Culture Code.

 JOB SUMMARY:

The Program Manager reports directly to Country Director (CD). The incumbent is responsible for program planning, design and development, fundraising, partnerships, representation and program implementation. He/she is also responsible for effective financial management, reporting, budget monitoring and donor compliance. The PM leads and directly manages a team of professional staff to ensure quality program implementation.

 PRIMARY RESPONSIBILITIES:

Job Responsibility #1: Program Strategic Planning and Development (25% of Time):

• Leads the programmatic management of all in country projects.
• Leads the design and development of program strategies and plans with the program team and ensures their alignment with RTP strategies.
• Leads in-country tracking of challenges faced by the program and takes actions to mitigate risks and develop opportunities.
• Ensures the program teams stay abreast of current program goals and objectives and participates in the program expansion plans.
• Ensures the program teams are implementing project activities in line with donor requirements to achieve project outcomes.
• Coordinates the preparation of timely and cost effective operational plans, budgets and strategic plans with the program team.
• Acts as advocacy manager ensuring that the program addresses the needs of the people and is appropriate for the respective country.
• Oversees the development of evidence-based advocacy initiatives around play-based approaches as a tool to reach country development plans through the collaboration with program team and local stakeholders.
• Supports the CD in developing project proposals for new projects that are aligned with the organization’s strategic targets.

 Job Responsibility #2: Program Quality, and Reporting (25% of Time):

• Maintains the existing process of Monitoring, Evaluation and Learning (MEL) and reporting system of RTP.
• Supports the Monitoring, Evaluation and Learning team in the development and implementation of monitoring, review, assessment and evaluation plans for improved program development and delivery.
• Ensures adherence to RTP program standards in program design and implementation
• Oversees preparation and submission of quality narrative reports, financial reports, work plans and budgets in line with donor requirements, ensuring that financial budgeting and reporting is aligned with program and project plans.
• Facilitates country level conversations around program quality, program accountability, partnerships, gender, and child protection.
• Provides quarterly updates of lessons learned and best practices to CD’s and stakeholders ensuring that program lessons are being used to promote improved program delivery.
• Conducts regular monitoring visits to project locations.

Job Responsibility #3: Partnership, Fundraising, Representation and Collaboration (15% of Time):

• Facilitates linkages, collaboration and networking with other civil society organizations and governments and other relevant institutions to enhance RTP visibility and program activities.
• Represents RTP in various platforms and maintains positive relationships with governments and other relevant stakeholders regarding RTP activities.
• Identifies and develops new partnerships with local NGOs, Community Based Organizations (CBOs) and communities.
• Oversees the management of existing partnerships.
• Ensures ownership of the program by local partners and stakeholders.
• Meets with partners’ staff and community leaders to discuss program improvement as needed.
• Joins the CD in meetings and represents him/her when required.
• Participates in partnership meetings with donors.

Job Responsibility #4: Policy and Advocacy (10% of Time):

• Engagement of networks and coalitions on Child Rights and Education Campaign Coalitions on the RTP Child Safeguarding Policy and Child Centred Play methodology for incorporation in their approach.
• Participates in technical committees and sector working groups with the view to influence the adoption of the RTP Child Centred Play Based Methodology.
• Supports the ongoing process of periodic updating of the progress being made in actualizing the country strategy document
• Facilitates presentations at consultative workshops and RTP implementing partners’ meetings to discuss the RTP Child Safeguarding, Gender Policies and Environment Policies.
• Ensures inclusion of relevant provisions in Contracts and MoUs on RTP Child Safeguarding and Gender Policies.
• Acts as the Environment Focal Point and ensures that all RTP rehabilitation projects are in compliance with the donors and RTP environmental standards.

Job Responsibility #5: Program Financial Management (10% of Time):

• Coordinates with the finance team to provide financial training on effective program financial management, including procurement, project implementation, compliance and project financial reporting.
• In close coordination with the Finance Officer and/or Manager, oversees the budget planning processes for programs and projects to ensure that program funds are expended according to procedures and plans.
• Collaborates with the program team and develops new initiatives to be integrated into the budget

Job Responsibility #6: Team Management, Compliance and Capacity Building (10% of Time):

• Communicates program vision to the program team, leads and directs them toward achieving the program goals and objectives.
• Ensures the program team has a clear understanding of their roles, responsibilities and accountabilities
• Conducts program staffing needs assessment, presents recommendations to the CD and participates in the recruitment of the program team.
• Facilitates the capacity building of program team to ensure they have the appropriate skill levels for their positions and are developing to their full capacity; provides the necessary feedback to the program team and completes their performance appraisals.
• In close coordination with the human resources function, ensures that all country office staff fully understand their roles and responsibilities as related to Right To Play’s Child Safeguarding Policy and receive orientation and training concerning the policy on a regular basis.
• Provides direct support to the program team in the form of systems and tools.
• Implements policies and procedures that guide and support RTP activities, ensures compliance with RTP code of conduct, gender and child safeguarding policies including timely and appropriate reporting.
• Develops and strengthens the program team’s understanding of project cycle management

Job Responsibility #7: Other Tasks as Assigned (5% of Time)

 MINIMUM QUALIFICATIONS (Must have):

 EDUCATION/TRAINING/CERTIFICATION:

• Bachelor’s degree in social sciences, development studies or other related disciplines.

EXPERIENCE:

• Minimum 5 years’ experience managing international development programs and liaising with government officials and donors. Proven experience in project planning, proposal development, report writing, resource mobilization, networking, partnership-building and working with NGOs.

 COMPETENCIES/PERSONAL ATTRIBUTES:

• Superior organizational skills and ability to multi-task on a constant basis
• Excellent interpersonal communication skills to build rapport with staff, partners, government officials, donors and community leaders
• Ability to work under pressure meeting deadlines in a fast paced fluid environment
• Creative and flexible with problem solving skills
• Demonstrated professionalism and diplomacy
• Ability to confidently represent oneself and RTP to high level officials
• Strategy planning skills
• People management particularly coaching and influence management

 KNOWLEDGE/SKILLS:

• Strong MS Office and program management tools and procedures
• Budgetary control and financial management, including ability to read and understand financial data
• Project management skills
• Understanding of the concept of sport for development
• Understanding of community development processes

LANGUAGES:    

Fluency in written and spoken English and local languages.  French is also required for Francophone countries.

DESIRED QUALIFICATIONS (An Asset)

• Experience in quality improvement
• Experience working in child protection, education sector
• Sport and play experience
• Experience in strengthening civil societies
• Coaching background
• Gender mainstreaming and governance background

WHO YOU ARE:

You are highly driven, results-oriented, collaborative and well-rounded leader with a passion for working with

children and youth. You are an exceptional communicator with excellent networking skills.

WHAT YOU’LL GET:

The opportunity to work with a passionate, innovative and collaborative team where you have the ability to make things happen. You will gain experience working for a globally recognized organization with a healthy culture premised on our Culture Code (accept everyone, make things happen, display courage, demonstrate care and be playful). In addition, we offer a competitive salary and benefits package.

 Target Start Date:          August, 2021

Contract Duration:        Permanent/Full-time

 HOW TO APPLY:

If you are interested in applying for this position, please apply here  to upload your resume and cover letter.

While we thank all applicants for their interest, only those selected for interviews will be contacted. Shortlisting of applications will begin immediately and interviews may be held before the closing date.

 Right To Play provides equal employment opportunities to employees regardless of their gender, race, religion, age, disability, sexual orientation or marital status. We offer a family-friendly environment that allows for flexible work arrangements in order to support staff diversity and ensure a healthy work-life balance.

We are a child-centered organization. Our recruitment and selection procedures reflect our commitment to the safety and protection of children in our programs. The successful candidate will be required to provide a satisfactory police record check as a condition of employment.

Should you require any form of accommodation during the recruitment process, kindly contact the People & Culture team by email at [email protected]

To learn more about who we are and what we do, please visit our website at www.righttoplay.com.

CLICK HERE TO READ MORE AND APPLY

 

JOB POSTING – FINANCE MANAGER

 Organization:                            Right To Play Rwanda

Department/Division:                Finance            

Work location:                          Kigali, Rwanda

Authorized to work in:             Rwanda (Ability to work legally without a work permit or sponsorship)

Target Hiring Range:                Gross RWF 2,140,000 – 2,170,000 monthly (before taxes) – dependant on the experience of the successful candidate

Closing Date:                           11 August 2021

 

BACKGROUND:

Right To Play is a global organisation that protects, educates and empowers children to rise above adversity using play. By harnessing play, one of the most powerful and fundamental forces in a child’s life, we helped 2.3 million children last year to stay in school and out of work, to prevent life-threatening diseases like HIV and malaria and to stay safe from exploitation and abuse. We are the only global development organization focused exclusively on using play to transform the lives of children and youth impacted by poverty, war, disease and inequality.

Established in 2000, Right To Play is headquartered in Toronto, Canada and has operations in 22 countries across North America, Europe, the Middle East, Africa, and Asia.

With a shared passion for our mission, our Culture Code guides how we act and interact based on five core pillars:

• Accept Everyone – Be intentional about inclusion
• Make Things Happen – Seek opportunities to lead and innovate
• Display Courage – Act with integrity
• Demonstrate Care – Look after yourself and one another
• Be Playful – Have fun at work

Please visit our website to learn more about who we are and what we do, and watch this video to find out about the five pillars of our Culture Code.

 JOB SUMMARY:

The Finance Manager reports directly to the Country Director (CD) and has functional reporting lines to the Senior Manager,  Field Finance (SMFF) and the Director, Global Field Finance where applicable. The incumbent is responsible for the proper implementation of financial procedures in all Right To Play (RTP) programs in Rwanda. The incumbent is responsible for overseeing and maintaining effective and efficient accounting and financial records, ensuring timely and accurate financial reports, practicing sound financial and cash flow management practices and ensuring internal controls compliance for the offices in Rwanda such as cash management, payroll, financial disbursements and ledgers.

 PRIMARY RESPONSIBILITIES:

Job Responsibility #1: Financial Accounting and Reporting (30% of Time):

• Maintains complete and accurate supporting information for all financial transactions.
• Oversees the bookkeeping function including maintenance of the general ledger, accounts payable, accounts receivable and payroll.
• Reviews country balance sheet on a monthly basis and submits to SMFF.
• Analyses all financial transactions and preparation of journal entries for accrual, prepayments, corrections and adjustments.
• Ensures accurate and timely financial transactions are prepared in accordance with contract agreements with funders.
• Stays abreast on program priorities and their financial implications and makes field trips at least on a quarterly basis to conduct audit spot checks.
• Coordinates, supports annual external organizational audits, and grant audits.
• Performs the completion of country internal control audits, and initiates actions necessary to correct internal control weaknesses in coordination with the Field Finance Unit (FFU).

Job Responsibility #2: Grant Management (20% of Time):

• Supports projects’ funding proposals: assists with budgets, reviews proposals, assesses the grant proposal finance reporting requirements and provides supporting documents.
• Ensures completion of financial documentation of funding awards.
• Works with program staff to prepare grant budgets to support new proposals or realignments ensuring adequate coverage of country operating costs and Regional Office and Headquarter (HQ) direct and indirect costs as per RTP guidelines.
• Manages the grant tracking file and systems to ensure timely invoicing, periodic reporting and closing of grants to fulfil obligations contained in grant agreements.
• Works with Program Managers to comply with funder’s terms and conditions, monitor spending and deliverables.
• Monitors project support to ensure consistent compliance with the terms of grant agreements, including financial management and compliance with donor’s regulations.

 Job Responsibility #3: Planning, Budgeting and Forecasting (10% of Time):

• Supports the program team in preparation of detailed activity based program and operational budgets for Grants.
• Supports the CD in preparation of annual country office operating budgets, and bi-annual forecasts.
• Works with the PM/PD in liaising with partners in the process of budget reviews, analysis and use of standardised templates.
• Assists the CD and the Program Manager (PM)/Project Director (PD) with the preparation of budgets for funding applications.
• Identifies any shortfalls in shared costs budget coverage and ensures new budgets cover the appropriate percentage of shared costs and reviews of unrestricted funding versus approved allocation and advise the CD and PM/PD on the most efficient cost recovery methods and techniques in line with the organizational policy.
• Monitors and reviews budgets to support financial stability, ongoing project viability, and consistency with agreed technical plans and actual implementation. Supports the CD and PM/PD in regards to the annual work plan, budget and changes to project plans, ensuring the cost efficiency and value-for-money over the life of the project.

• Reviews actual vs. budget financial results with the CD and PM/PD to ensure maximum utilization of budgeted amounts and to provide recommendations for realignments as required. Assists the PM/PD in the review of the Transactional Listing of expenses.

Job Responsibility #4: Team Management and Capacity Building (10% of Time):

• Leads the Finance Team and monitors performance of direct reports, assesses the performance gaps in his/her direct reports and provides timely feedback, recommends to management the needed ongoing support and appropriate training and development in order to close the gaps.
• Ensures comprehensive and constructive performance reviews are completed on a timely basis and facilitates discussion of performance and career options with all country finance staff.
• Provides ongoing support and coaching to strengthen the finance team’s performance towards serving stakeholders’ needs. This will include support visits where necessary.

Job Responsibility #5: Implement Effective Internal Controls and Compliance (20% of Time):

• Maintains current knowledge of local government requirements related to financial matters and ensures compliance with tax regulations and other legal requirements.
• Closely monitors all financial activities, and keeps the FFU advised of all situations, which have the potential for a negative impact on internal controls or financial performance.
• Complies and keeps abreast with all organizational policies, procedures, and guidelines and internal controls framework.
• Ensures the Procurement Plans for the year are prepared by designated staff, approved by the CD and are up-to-date regularly.
• Ensures proper purchase related templates are used, all purchases are correctly analysed and adequate supporting documents are well maintained as per the checklist and aligned with Policies.
• Ensures proper travel related templates are used, travel related data are properly reviewed and analysed and adequate supporting documents are well maintained as per the Policies.
• Oversees the protection of the country’s assets (inventory and fixed assets) through the enforcement of internal control policies and procedures by ensuring that the Fixed Assets and Inventory registers are in place, updated regularly, and reported to FFU.
• Ensures all expenses are authorized and approved in line with In Field Authorization Policy.
• Oversees the administration and Logistics functions (where applicable) to ensure compliance with RTP and donor procurement procedures.

Job Responsibility #6: Payroll Management (5% of Time):

• Ensures all statutory requirements of the organization are met including but not limited to Charitable Status, Withholding Payments, Income Tax, Social Security and VAT.
• Oversees all payroll functions to ensure that employees are paid in a timely and accurate manner and issues pay slips when required by donors and local laws.
• Ensures accurate and timely monthly payroll preparation process as well as quarterly and annual payroll reconciliations.
• Ensures all employees have submitted correct and signed timesheets as per the approved level of Effort percentages.

Job Responsibility #7: Management of Cash and Bank Transactions (5% of Time):

• Prepares the Cash Transfer Requests to HQ through the DGFF and ensures that appropriate balances are maintained to facilitate grant implementation.
• Oversees the daily cash/bank management of financial transactions.
• Oversees all the incoming wires from HQ/Donors.
• Oversees the timely preparation, review and approval of all monthly bank account and cash reconciliations.
• Monitors petty cash accounts including the spot checking of balances and payments.
• Supervises the collection and recoverability of contractual, project partner activity advances, staff activity and travel advances and other receivables.

MINIMUM QUALIFICATIONS (Must have):

 EDUCATION/TRAINING/CERTIFICATION:

• Bachelor’s degree in business administration, finance, accounting or related discipline.

EXPERIENCE:

• Minimum 5 years of progressively-responsible related experience in all aspects of accounting for non-profits.
• 5 years or more experience in handling the local/international grants and grant financial reports.
• CPA, ACCA or CMA or other related designations.

COMPETENCIES/PERSONAL ATTRIBUTES:

• Ability to plan and implement work plan with minimum supervision.
• Good networking and interpersonal skills.
• Ability to work with large data with attention to details.
• Ability to work efficiently under pressure to meet tight deadlines.
• Excellent communication and reporting skills.
• Strong analytical abilities and ability to prepare concise and informative financial reports.
• Ability to work as part of a culturally diverse team.
• Leadership and management skills.
• Results oriented and committed to accountability.

 KNOWLEDGE/SKILLS:

• Advanced knowledge in the use of financial software applications, MS Excel, MS Word, and MS PowerPoint required.

LANGUAGES:    

• Fluency in spoken and written English.

 DESIRED QUALIFICATIONS (An Asset)

• Fluency in spoken and written French and Kinyarwanda
• Knowledge of good understanding and usage of accounting softwares
• Superior bookkeeping skills
• Experience in budgetary management, forecasting and financial control

WHO YOU ARE:

You are passionate about our commitment to help children and youth rise above life’s challenges through the power of play. You are highly collaborative and a relationship builder with a passion for humanitarian work, human rights and social change. You have been involved in grants and budgetary management, forecasting and financial control. Your attention to detail is great and you have a positive, follow-through mindset. You are focused on strategically positioning RTP as a partner of choice for our donors.

WHAT YOU’LL GET:

The opportunity to work with a passionate, innovative and collaborative team where you have the ability to make things happen. You will gain experience working for a globally recognized organization with a healthy culture premised on our Culture Code (accept everyone, make things happen, display courage, demonstrate care and be playful). In addition, we offer a competitive salary and benefits package.

 Target Start Date:          Immediate

Contract Duration:         Initial one year fixed-term contract with possibility of renewal based on performance and availability of funding

 HOW TO APPLY:

If you are interested in applying for this position, please apply here to upload your resume and cover letter.

While we thank all applicants for their interest, only those selected for interviews will be contacted. Shortlisting of applications will begin immediately and interviews may be held before the closing date.

 Right To Play provides equal employment opportunities to employees regardless of their gender, race, religion, age, disability, sexual orientation or marital status. We offer a family-friendly environment that allows for flexible work arrangements in order to support staff diversity and ensure a healthy work-life balance.

We are a child-centered organization. Our recruitment and selection procedures reflect our commitment to the safety and protection of children in our programs. The successful candidate will be required to provide a satisfactory police record check as a condition of employment.

Should you require any form of accommodation during the recruitment process, kindly contact the People & Culture team by email at [email protected]

To learn more about who we are and what we do, please visit our website at www.righttoplay.com.