2 Job Positions at The Commons Project Foundation, Africa (TCP Africa): (Deadline 27 June 2025)
Logistics and Operations Officer at The Commons Project Foundation, Africa (TCP Africa): (Deadline 27 June 2025)
Job Title: Logistics and Operations Officer
Reports To: Director of Finance and Administration
Position Summary:
The Logistics and Operations Officer is responsible for managing procurement processes, coordinating office operations, and ensuring efficient logistical support across the organization. This includes liaising with suppliers, coordinating travel and event logistics, maintaining inventory records, and supporting administrative closure activities. The role is critical for ensuring operational efficiency and compliance, especially in managing assets related to the program.
Key Responsibilities:
Procurement and Supplier Management:
- Prepare and coordinate procurement documents (ToRs, RFQs, bid evaluations) in accordance with organizational and donor requirements.
- Manage procurement processes from requisition to delivery, ensuring transparency, value for money, and compliance.
- Build and maintain relationships with vendors, service providers, and contractors.
- Maintain accurate and up-to-date procurement records and supplier databases.
Travel and Meeting Logistics:
- Coordinate travel arrangements including booking flights, ground transportation, and accommodations for staff and consultants.
- Organize logistics for meetings, workshops, and field missions including venue selection, participant communication, and on-site coordination.
- Coordinate internal meetings and appointments; maintain calendars and schedules for staff as needed.
Inventory and Asset Management:
- Track and manage office and program-related assets, especially DCC (Digital Community Champion) devices and accessories.
- Maintain an up-to-date asset register, ensuring correct tagging, assignment, and reconciliation.
- Contribute to inventory reporting and support the close-out process through documentation and verification.
- Proactively identify and address operational challenges related to inventory, recommending solutions to enhance efficiency.
Support to Agent Registry and Payout Systems:
- Liaise with SFH and TCP Africa’s finance teams to maintain and verify the registry of active DCC agents.
- Support agent identity verification and commission payout processes through available platforms (manual or digital).
- Monitor data and ensure accurate and timely processing of agent-related logistics and support functions.
- Collaborate closely with finance and program teams to ensure smooth and accurate agent support workflows.
Office Operations and Maintenance:
- Ensure smooth day-to-day functioning of the office, including maintenance, cleaning, and service provider coordination.
- Monitor office supply levels and work with the Administrative and Bookkeeping Officer on replenishment.
- Ensure the operational readiness of the office for staff and guests.
Qualifications:
- Bachelor’s degree in Logistics, Business Administration, Procurement, or a related field.
- Minimum 3–5 years of experience in logistics, procurement, or operations roles, preferably in an NGO or donor-funded environment.
- Strong understanding of procurement and inventory management processes.
- Excellent communication, negotiation, and organizational skills.
- Proficiency in Microsoft Office Suite and familiarity with procurement or asset management systems.
- Ability to multitask and meet tight deadlines in a fast-paced environment.
- Professional proficiency in English, knowledge of French is an advantage; native proficiency in Kinyarwanda is required.
Probationary Period:
All new employees will undergo a probationary period of three (3) months. During this time, performance and overall fit for the position will be evaluated. Successful completion of the probationary period is required for continued employment. The employer reserves the right to extend the probationary period, not exceeding an additional three (3) months, based on performance evaluations and in accordance with Rwandan labor laws.
Application Process:
This position has an accelerated start of July 07, 2025. Interested applicants should send a resume and a detailed cover letter to josepha@thecommonsproject.org with “Logistics and Operations Officer” in the Subject Line for consideration.
The deadline for receiving applications is June 27, 2025, at 12:00 noon.
Resume reviews begin immediately. For best consideration, please apply as early as possible.
Equal Opportunity Employer
TCP Africa is an equal opportunity employer. We value a workplace that is diverse in terms of gender, race, class, age,geographic origin, sexual orientation, and other differences that enrich our society. We encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law, and those who may not meet every requirement listed in the job description.
Payments and Administrative Officer at The Commons Project Foundation, Africa (TCP Africa): (Deadline 27 June 2025)
Job Title: Payments and Administrative Officer
Reports To: Director of Finance and Administration
Position Summary:
The Payments and Administrative Officer supports organizational efficiency through accurate financial recordkeeping and core administrative functions. This role is responsible for day-to-day bookkeeping and ensuring effective office filing systems and workspace maintenance, in line with internal controls and compliance standards. This role directly contributes to the financial integrity and operational smoothness of the organization.
Key Responsibilities:
Bookkeeping and Financial Support:
- Record daily financial transactions and maintain up-to-date accounting records.
- Process payments, staff advances, reimbursements, and manage petty cash according to financial procedures.
- Assist with monthly bank reconciliations, ledger reviews, and preparation of financial reports.
- Organize and file supporting financial documentation for audits and donor compliance.
- Support budget monitoring, expenditure tracking, and coordination with external accountants as needed.
- Responsible for the day-to-day bookkeeping functions as assigned by the Director of Finance and Administration and in conformity with The Commons Project finance and accounting manual.
- Guiding staff who submit payment requests on compliance requirements.
- Provide Weekly and Monthly Report of Bank Balance, Cash Balance, Bank Reconciliation to the Director of Finance and Administration.
- Update funds balance on daily basis and ensure there is sufficient cash to support the project.
- Ensure that daily transactions are captured in bank, cash, and other general ledgers together with its supporting documents.
- Process monthly PAYE and Social Security payment.
- Maintain strict confidentiality of all privileged information including but not limited to human resources and sub – award financial information.
- Maintain accounting records in QuickBooks on daily basis.
- Collaborate with other internal teams to streamline financial documentation and payment processes.
Administrative Duties
- Maintain organized digital and physical filing systems to ensure document accessibility and confidentiality.
- Ensure general office upkeep, cleanliness, and maintenance coordination (e.g., repairs, utilities).
- Serve as liaison with service providers related to office maintenance
- Assist in maintaining office asset records in coordination with the Finance Department.
Qualifications:
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
- Minimum of 5 years’ experience in a bookkeeping or finance-related administrative role.
- Proficiency in accounting software (e.g., QuickBooks) and Microsoft Office (especially Excel).
- Strong organizational skills with a focus on accuracy and attention to detail.
- Ability to manage time effectively, maintain confidentiality, and work independently.
- Experience in donor-funded or NGO environments is an added advantage.
- Professional proficiency in English, knowledge of French is an advantage; native proficiency in Kinyarwanda is required.
Probationary Period:
All new employees will undergo a probationary period of three (3) months. During this time, performance and overall fit for the position will be evaluated. Successful completion of the probationary period is required for continued employment. The employer reserves the right to extend the probationary period, not exceeding an additional three (3) months, based on performance evaluations and in accordance with Rwandan labor laws.
Application Process:
This position has an accelerated start of July 07, 2025. Interested applicants should send a resume and a detailed cover letter to josepha@thecommonsproject.org with “Logistics and Operations Officer” in the Subject Line for consideration.
The deadline for receiving applications is June 27, 2025, at 12:00 noon.
Resume reviews begin immediately. For best consideration, please apply as early as possible.
Equal Opportunity Employer
TCP Africa is an equal opportunity employer. We value a workplace that is diverse in terms of gender, race, class, age,geographic origin, sexual orientation, and other differences that enrich our society. We encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law, and those who may not meet every requirement listed in the job description.
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