|
Eligible Applicants
|
||
|
This position is advertised open to internal and external applicants.
|
||
|
Procedures and Eligibility
|
||
|
Interested applicants should consult the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS).
|
||
|
Duties and Qualifications
|
||
|
Duties
– Assist in interpreting and processing of entitlements, issuance of contracts and maintenance of various personnel records and files. – Attend meetings on day-to-day admin matters; administer the movement of UNHCR staff members and monitor their attendance records, leave plans, overtime and visa requirements. – Search office files and records relating to a variety of topics for information and reference. Select information and records in specified format or on the basis of general instructions for use by others in preparing reports, correspondence, technical papers, project or programme plans and general reference documents. – Assist in requisition of office supplies, equipment and arrange for distribution together with the appropriate inventory records. – Assist in administrative formalities related to travel arrangements and issuance/ renewal of visas, licences, travel arrangements and other similar documents. – Draft correspondence and reports, as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility; Type correspondence, documents and reports, some of which may be highly confidential. – Arrange appointments and maintain supervisor’s calendar, receive visitors, place and screen telephone calls and answer queries with discretion; Keep lists of names, addresses and telephone numbers of ministers, government officials and members of the diplomatic corps. – Assist the management to organise and run UNHCR Office and Residential (wherever applicable) compounds. – Facilitate various official missions of UNHCR staff and other persons of concern to UNHCR. – Prepare attestations and certificates required by the staff members for signature of senior officer. – Assist in processing MIP and various other claims by UNHCR staff and other clients of UNHCR. – Perform other related duties as required.Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higherField(s) of Education not specified Certificates and/or Licenses Relevant Job Experience Desirable Functional Skills |
||
|
Position Competencies
|
||
|
Competencies as defined in Job Profile
|
||
|
Language Requirements
|
||
|
Knowledge of English and/or UN working language of the duty station if not English.
======================================================================================================== See below for this postion’s Operational Context ======================================================================================================== |
||
|
Operational Context
|
||
|
Organizational Setting and Work Relationships
The Senior Administrative Assistant will provide administrative support to the office where the position is located. The Senior Administrative Assistant normally has no direct supervisory functions though it rests upon the supervisor of the post to make time specific arrangements subject to a given situation. The incumbent will always function under direct supervision of a Senior Officer often Administrative Officer, who is required to monitor the performance of the incumbent and provide regular guidance. S/he may liaise with local suppliers and/or officials and/or Implementing Partners (IPs) on routine subject matters under the direction of the supervisor.All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity. |
||
|
Closing Date
|
||
|
Closing date for submissions or applications is 10 August 2021.
|
||
CLICK HERE TO READ MORE AND APPLY
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
CLICK HERE TO READ MORE AND APPLY
Kindly Note
All Jobs and Opportunities Published on mucuruzi.com are completely free to apply. A candidate should never pay any fee during the recruitment Process. Even if mucuruzi.com does its best to avoid any scam job or opportunity offer, a job seeker or an opportunity seeker is 100% responsible of applying at his own risk.
Check well before applying, if you doubt about the eligibility of any offer do not apply and notifie to mucuruzi.com via this email: [email protected] and remember to never pay any fee to have a job or get any opportunity, if you do so, do it at your own risk.
