2 JOB POSITONS at The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH / Rwanda. Deadline : February 28, 2020. 

2 JOB POSITONS at The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH / Rwanda. Deadline : February 28, 2020. 

A Professional Event Manager for Regional project “Support to the “International Conference on the Great Lakes Region” at The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH / Rwanda. Deadline : February 28, 2020. 

Vacancy Announcement

A Professional Event Manager for Regional project “Support to the “International Conference on the Great Lakes Region”

 The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. GIZ has worked in Rwanda for over 30 years. The primary objectives between the Government of Rwanda and the Federal Republic of Germany are poverty reduction and promotion of sustainable development. To achieve these objectives, GIZ Rwanda is active in the sectors of Decentralization and Good Governance, Economic Development and Employment Promotion, Energy and ICT (Information and Communications Technology).

In the framework of a multilateral commitment towards the promotion of peace and security in Africa, GIZ – German Development Cooperation – supports the International Conference on the Great Lakes Region (ICGLR) in implementing its Pact on Security, Stability and Development in the Great Lakes Region.

1. Responsibilities:

Under the direct supervision of the Program Manager, the professional event manager has the following functions and responsibilities:

• Oversees and leads on the administrative and logistical organisation of the project activities and events in ICGLR Member States (trainings, workshops, conferences etc.);
• Prepares budgets and provides financial oversight and follow-up of project activities and events
• Initiates and oversees procurement processes in line with GIZ rules and regulations

1.Tasks

Besides other duties within the context of the program assigned to the expert, s/he will fulfil the following tasks in close coordination with her/his superior:

Administration and Logistics

• Lead on the administrative and logistical preparation and implementation of program activities
• Prepares check list of events setting out roles and responsibilities and deadlines prior to the event
• Organises booking of travel and accommodation, including preparation of travel requests,
• Prepares logistics notes and agenda (with support of component leaders) and liaise with participants on logistics and conditions of participation
• Drafts and sends out invitation letters, confirm participant’s attendance and compile final participant lists
• Ensures security requirements of respective GIZ Country Offices are in place
• Provides logistical support during the activity/event
• Ensures proper documenting and filing following the activity and event for audit purposes

Procurement:

• Initiates and oversees procurement processes in line with GIZ rules and regulations:
• Liaises with respective country offices where the event takes place on the procurement of conference rooms, accommodation package, etc and complete required documentation
• Coordinates contracting of interpreters and translators/facilitators/consultants, including drafting of ToR, completing procurement documentation, contracting etc.
• Orders office supplies and training/pedagogical materials when necessary
• Liaises with contractors on submission of final reports and ensures contract modalities are respected.

Financial follow-up:

• Supports component leaders in drafting detailed budget for activities/events to be validated by Head of Admin/Finance
• Requests proformas and invoices for conference venues, hotels etc.
• Checks/signs invoices and support participants in filling out travel expense forms during the event
• Manages all related tasks regarding reimbursement of travel costs for participants and follow-up on payments with respective Country Offices
• Follows-up on payment of contractors upon presentation of final invoices and reports
• Ensures sound filing of financial aspects related to the event/activity

1. Competencies

• Planning and organizing – ability to establish priorities and to plan, coordinate and monitor own work plan;
• Political Sensitivity – understanding of politics and state functioning in combination with diplomatic appearance;
• Self-Management – Excellent ability to deliver results independently, on time, and according to highest quality standards;
• Project management and administration – good analytical and problem-solving skills including ability to identify and participate in the resolution of issues/problems;
• Communication – good verbal and written communication skills as well as ability to draft/edit a variety of written reports, studies and other communications in French and English;
• Technology awareness – fully proficient computer skills and use of relevant software (MSOffice) and other applications;
• Teamwork – good interpersonal skills, ability to establish and maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity;
• Travel – willingness to travel frequently within the African Great Lakes Region, if needed over weekends.

1. Key Qualifications

•  At least three (3) years of relevant work experience in the area of event management, logistics, administration
• Excellent IT skills (Microsoft Office, Skype, etc.);
• Open minded, respectful and confident personality in combination with very good negotiation and communication skills;
• Ability to work in a multicultural team;
• Languages: For the post advertised, fluent oral and written French and English is required. Knowledge of other languages (Arabic, German, Kirundi, Portuguese, or Swahili) is a plus.
• University degree (Bachelor’s degree or equivalent) in Management, Economics, Finance, Law, or related areas is a plus

The expert will be based in Kigali / Rwanda with frequent travels inside and outside of the Great Lakes Region. The expert will spend up to 40 percent of her/his working time travelling outside of Rwanda.

Interested candidates should submit their application (motivation letter, updated CV, certificates and references) until 28^th February 2020 at 4:00 PM, by e-mail to [email protected]. The email attachment (max. size 2 MB) should be a PDF file. Please quote the job title in the subject

GIZ is an equal opportunities employer and is committed to the full inclusion of all qualified candidates. This includes the provision of reasonable accommodation, if needed, in order to participate in the job application and interview process and to perform essential job functions. Please, let us know if you have any particular requirement should you be invited for assessment/interview or that you wish us to take into account when considering your application. Women and persons with disabilities are particularly encouraged to apply.

Only shortlisted candidates will be contacted for test and interview

A Expert for Forest Management and Economics for Promotion of Economy and Employment Program at The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH / Rwanda. Deadline : February 28, 2020. 

Vacancy for a Expert for Forest Management and Economics for Promotion of Economy and Employment Program

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. GIZ has worked in Rwanda for over 30 years. The primary objectives between the Government of Rwanda and the Federal Republic of Germany are poverty reduction and promotion of sustainable development. To achieve these objectives, GIZ Rwanda is active in the sectors of Decentralization and Good Governance, Economic Development and Employment Promotion and Energy.

Our Program of “Promotion of Economy and Employment (Eco-Emploi) will focus interventions on selected economic sectors, among them the wood sector. The expert for the Forest Management and Economics of Eco-Emploi will be the focal person within the program for all interventions related to forest management and economics aiming to streamline the timber supply for the wood industry in Rwanda. He/ She will communicate on behalf of the program with the various stakeholders in the forest management and economy, coordinate and steer the design and implementation of program activities in this specific sector.

1.Responsibilities

The expert for the Forest Management and Economics is responsible for

• Coordinating the knowledge sharing on forest management and economics topics between the program and partners in the wood sector
• Supporting the core group of the wood sector and related partner organizations in the development of the operational plan and activities
• Supporting the coordination and implementation of activities related to the forest management and economics and enable synergies between the program components.

The Expert for Wood Economy performs the following tasks:

1.Tasks

2.Focal Person for Forest Management and economics

The Expert for Forest Management and economics will:

• Act as the focal person for all forestry related topics within the Eco-Emploi program
• Be the contact person for all partners and stakeholders in forestry topics interacting with Eco-Emploi
• Facilitate the interactions of the wood sector core group
• Attend the workshops and conferences related to forestry topics in Rwanda and shares necessary information with the Eco-Emploi team
• Analyse and examine developments in the forest management and economy.
• Interact with selected stakeholders in secondary cities and countryside locations

2.Coordination of activities

The Expert for Forest Management and Economics will:

• Assists the wood sector core group to identify and select activities/ priorities
• Identify opportunities for innovative projects and approaches
• Supports the implementation of the projects related to forest management aiming the production of industrial timber
• Report on the implementation and impact of projects related to the Forest Management and Economics

3. Support of the thematic components of Eco-Emploi

The Expert for Forest Management and Economics will:

• Advise the components of Eco-Emploi for forests management and economy related activities

4.Other duties

The Expert for Forest Management and Economics will:

• Support knowledge sharing within the Eco-Emploi team and the components related to Forest Management and Economics

• Assist the Component Manager for Wood Sector Development to compile and analyse necessary data and information about the wood economy and activities of the respective core group

• Perform other duties and tasks at the request of line manager

1. Required qualifications, competences and experience

Qualifications

• Master’s degree in forestry, forest economics, business or equivalent experience.

 Professional experience

• At least 5 years’ professional experience in project management
• Demonstrated on-the-job skills in forest management and economics
• Knowledge and/or work experience in the forestry sector for the production of industrial timber is a requirement

Other knowledge, additional competences

• Understanding of the stakeholder landscape of the wood economy
• Understanding of micro and macro-economic conditions impacting forestry related investment domestically and internationally.
• Expertise in domestic log and stumpage prices as well as import/export timber price trends.
• Analytical and statistical skills to independently provide a variety economic analysis as required.
• Professional use of MS office and ideally GIS software
• Data analysis and draft processing skills to generate technical and professional reports.
• Very good knowledge of English, ideally a knowledge of German and/or French
• Willingness to upskill as required by the tasks to be performed – corresponding measures are

agreed with management

• Willingness to travel and readiness for consulting and coordination activities in rural

 Interested candidates should submit their application (motivation letter, updated CV, certificates and references) until 26^th February, 2020 at 4:00 PM, by e-mail to [email protected]. The email attachment (max. size 2 MB) should be a PDF file. Please quote the job title in the subject

GIZ is an equal opportunities employer and is committed to the full inclusion of all qualified candidates. This includes the provision of reasonable accommodation, if needed, in order to participate in the job application and interview process and to perform essential job functions. Please, let us know if you have any particular requirements should you be invited for assessment/interview or that you wish us to take into account when considering your application. Women and persons with disabilities are particularly encouraged to apply.

Only shortlisted candidates will be contacted for test and interview.

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