2 Positions at ActionAid Rwanda (AAR): (Deadline 24 June 2020)

2 Positions at ActionAid Rwanda (AAR): (Deadline 24 June 2020)

Head of Programmes & Policy at ActionAid Rwanda (AAR): (Deadline 24 June 2020)

The post holder is the Head of Fundraising and reports to the Country Director.  It is a senior management position with highly responsible functions   which include leading in the implementation of the AAR’s fundraising strategy through effective partnership fundraising and coordination of sponsorship work in AAR.

The post holder will be responsible for leading advisory, motivating, and supporting the fundraising team to plan and manage activities aimed at achieving the goals and objectives of the AAR. He/she will also initiate, manage, supervise, and provide guidance for Fundraising initiatives with close collaboration with program staff. The post-holder will be responsible for coordinating the sponsorship activities to ensure that supporters are effectively and timely service.

The position will have the overall responsibility to establish a functional system to map, analyze, and respond to fundraising opportunities/calls. He/she will ensure a close work relationship with the Funding Affiliates and international Fundraising team.

The position holder’s role will also be fundamental in championing Transformative feminist Leadership, assurance policy, and ensuring the centrality of women right in all our works.

ACCOUNTABILITIES
Accountabilities

Key Responsibilities:

Key Activities

Development and implementation of AAR resource mobilization policies, strategies, and tools

Lead the development and implementation of the Affiliate/Associate resource mobilization/fundraising strategy and plan
Develop systems and structures for effective implementation of resource mobilization and fundraising
Review and evaluate the effectiveness and efficiency of the resource mobilization strategy
Ensure the availability of adequate resources to meet organizational commitments and funding needs
Review and customize ActionAid Rwanda fundraising and sponsorship policies, processes, procedures, standards, and tools to support effective utilization and implementation at the country level
Provide advice to management on fundraising matters
Research and develop fundraising products to be marketed in and out of Rwanda
Link up with other units to promote AAR’s work to attract donors and support within and outside Rwanda
Implementing donor intelligence mechanisms and influencing development aid architecture

Develop and maintain an up-to-date donor intelligence system that provides information on donor funding and the link to ActionAid Rwanda’s CSP
Conduct annual donor scoping to inform donor focus and identify opportunities available to ActionAid Rwanda and partners
Support partners to identify potential donors to support their work
Provide periodic information on the existence of funding available for AAR and partners
Identify and lead on opportunities for consortium funding
Identify new donors and or donor policy campaign targets
Participate in development discourse to influence development aid agenda to improve the level and quality of development cooperation
Donor relationship management

Identify and maintain positive relations with existing donors
Invite and ensure that donors are involved in AAR programmes
Maintain an open communication channel with donors
Identify and establish contact with new/potential donors
Proposal development, verification, and submission

Design innovative quality projects/proposals with key stakeholders and right holders
Lead in the coordination for proposal development
Review proposals for compliance with funding guidelines and protocols and recommend for submission
Provide guidance in the development of proposals in line with different donor funding protocols
Donor MOU/ Contract management

Lead on ensuring that all donor conditionality on all AAR projects are adhered to on time and to the highest quality
Initiate the development of donor contracts as soon as proposals for funding are approved
Negotiate contracts ensuring organizational interests are secured
Provide appropriate communication and education on donor contract terms and conditions to all parties involved in the implementation and execution of donor projects
Periodically review progress of donor project implementation and advise management on appropriate actions needed to ensure donor satisfaction
Share best practices, experiences, materials, and tools with AAR staff and partners.
Ensure compliance of MoUs between ActionAid Rwanda and Partners
Support other units in design and development of MoUs with Partners
Ensure Contract Management System (CMS) and Sponsorship Management System (NK) are always up to date.
Sponsorship mobilization, monitoring and reporting

Ensure effective and efficient delivery of child sponsorship in AAR – by ensuring high quality and timely child messages, photo updates, progress reports etc. are provided to the supporters
Develop the necessary accountability framework and tools for use by relevant stakeholders
Ensure a strategy that allows to solicitation and sharing of learning on sponsorship performance in liaison with sponsorship fundraising practitioners from other Members of ActionAid, learn and implement from their excellent and innovative sponsorship performances
Lead in building the capacity of community sponsorship teams
Management of Partnership, Fundraising and Sponsorship (PF&S) function

Build staff capacity to support provision of information for donor intelligence, proposal development, contracts management and development aid policy influencing
Develop and implement the annual Partnership & Fundraising and Sponsorship (PF&S) plans and budgets
Account for and report on resource utilization in the function
PF&S reporting and knowledge management

Define key sponsorship and fundraising information requirements of stakeholders and develop mechanisms for periodic provision of this information
Contribute to knowledge sharing and learning forums, document and share feedback with AAR and partners
Track and make improvements in the use of PF&S related knowledge in AAR and amongst its partners and other stakeholders
Track trends in contemporary PF&S practices, document and provide advice/ recommendations on key developments to AAR Management
Human Resource Management

Support the recruitment and induction of Fundraising staff as guided by CD and Head of HROE
Set annual targets/Objectives for each staff of the Unit in consultation with the staff and conduct Quarterly/Annual Performance Appraisals.
Maintain ongoing monitoring of the performance of staff against targets and take corrective steps if targets are not being met.
Provide Career Growth and Development support through Coaching and Mentoring.
Handle fundraising staff issues appropriately in consultation with Head of HROE and CD.
Ensure a spirit of team work and Team Building, change Management and Motivation initiatives to ensure strong fundraising team.
Ensure Fundraising team weekly and regular planned meetings take place and reports shared.
General

Coach, mentor, and develop Fundraising staff for better efficiency and coordination.
Perform other related duties as required by the line manager

Key Relationship

Internal Relationships: ActionAid Rwanda Team, Africa Region, Global Secretariat, Human Resources and Organization Effectiveness/Governance, Head of Programs and Policy and Head of Finance and ActionAid Rwanda Strategic Partners, etc

External Relationships: Donors and Development Partners, Government Agencies, Implementing Partners, & other stakeholders.

Person Specification

Education & Certifications

Completion of a bachelor’s degree in Law, Social Sciences, Journalism/Mass Communication, Communication Science, Marketing, or related field. Master’s Degree preferred
Postgraduate degree in a relevant field would be an added advantage.
Membership of a relevant professional institute preferred
Essential Knowledge and Experience

More than 5 years working experience at Senior level, in donor-funded projects and development organization particularly in the field of fundraising and/or Resource Mobilisation;
Must have good knowledge of donor intelligence and relationship management, proposal development and database administration

Desirable Knowledge and Experience

Experience in policy research, fundraising, proposal writing, Marketing and communication

Competency Profile

Competency

What it looks like

Core

Must be a self-motivated person able to work with less supervision.

An appreciation of the need for innovative ways of learning and knowledge management

Must be able to use Microsoft 365 efficiently or any other relevant application

Excellent strategic planning and analytical skills

Must have proven experience in training, coaching, mentoring, and developing others.

Must have experience of working effectively and comfortably in a cross-cultural environment and with multi- and interdisciplinary teams in a large organization.

Must have the knowledge and comply with Sexual Harassment, Exploitation, Abuse, and Safeguarding principles, policies, and procedures at work and in community.

Must have the knowledge and comply with Child Protection principles, policies, and procedures.

Other Behavioural Competencies

Integrity; excellent interpersonal skills; communication and negotiation skills; fluency in written and oral English; team working including virtual team-working; self-motivated; innovative mindset, high learning ability; active listening skills; demonstrated initiative; high levels of child and gender sensitivity; stress tolerance and good judgment.

How to apply

Interested and qualified candidates should submit in filled application form through this link APPLICATION FORM FOR HEAD OF FUNDRAISING; send to    [email protected]    and copy email [email protected] not later than 24th June 2020 @ 11:45 PM. Indicate in the subject line: Head of Fundraising.

ActionAid is an equal opportunity employer and candidates will be expected to embody ActionAid’s values and adhere to organization policies including Child Protection and Safeguarding.

 

Head of Programmes & Policy at ActionAid Rwanda (AAR): (Deadline 24 June 2020)

MAIN PURPOSE AND SCOPE

The post holder is the Head of Programmes & Policy and reports to the Country Director. It is a senior management position with highly responsible functions. These include strategic management, the development, and management of all programme and policy advocacy activities at the Country Programme levels. It also involves ensuring the financial management of donor-funded projects.

The post holder will be responsible for leading advisory, motivating, and supporting the programme team to plan and manage activities aimed at achieving the goals and objectives of the AAR. To provide strategic leadership on Parliamentary issues and on Policy & Advocacy issues arising from the LRPs. He/she will also initiate, manage, supervise, and provide guidance for Advocacy & Campaigns generated from grassroots whilst liaising closely with the Communications focal person. The post-holder will be responsible for coordinating the Advocacy Working Group and will facilitate processes that enhance space for the poor in the National Arena. He/She will also link community-level Governance issues from all the programme areas from the community-based work at the national level as well as linking to wider macroeconomic and governance issues including at Africa and international level.

The position will have overall responsibility to establish a functional system to work on country-specific policies and their enforcement which is pro-poor and excluded people. This has to be further related to work at the international level and learning shared from this to have wider support to influence national and international government agencies at various levels.

The position holder’s role will also be fundamental in championing Transformative feminist Leadership, assurance policy, and ensuring the centrality of women right in all our programme works.

RESPONSIBILITIES

Strategic Planning and Development

Support the Country Director and the Senior Mgt Team to lead the development of both strategic and 3-year plans in accordance with Country Strategy Paper (CSP) and 3-year planning guidelines.
3-year plans are prepared annually in accordance with guidelines

Monitor the implementation of the CSP ensuring short term programmes are within the framework of the Country Strategic Plan
Manage the review of the Country Strategic Plan
Mid-term review of CSP successfully conducted and on time

Support the various teams/sectors in the development and revision of strategic plans
Undertake the review of any sector when due
Programme Management

Manage the development, implementation, monitoring, and evaluation of programmes in AAR programmes
Support the Programme staff in the development and implementation of programme support activities
Manage the development of project proposals in accordance with the CSP and donor guidelines
Manage the appraisal and of LRPs as well as provide support for the management of LRPs and working closely with the Sponsorship team.
Ensure the timely submission of good quality programme reports as agreed with donors or in the Project proposal.
Project reports are submitted on time and queries call for information from donors promptly acted on.

Manage the evaluation of programmes
Both mid-term and final evaluations conducted on all projects and programmes

Manage the Annual Participatory Review and Reflection Process
Annual reports are prepared and shared with all partners and within AA

Support the documentation and sharing of experience in all programmes within AAR, with partners and within AAI
Regular production of documents on experiences

Represent AAR in alliances and networks both within and outside Rwanda as may be required
Contribute ideas from the micro-level work for the development of advocacy at the macro level while feeding macro-level policy to inform our work at the micro-level
Manage the development, implementation and monitoring and documentation of the outcome of periodic advocacy plans
Contribute to policy briefs and media strategies that inform stakeholders about the policy positions of ActionAid and partners
Policy & Advocacy

Advocacy plans developed regularly, and outcomes of advocacy activities documented and shared

To provide a forum through which civil society and the general public can make an input and contribute to the parliamentary policy-making and legislative process
Identify key issues and key collaborators for AAR advocacy work
Conduct pro-poor analysis of policies and programmes aimed at reforms that will have impact on the lives of the poor and excluded.
Initiate, direct and co-ordinate the programme activities relating to Parliaments or directed at reforms and policies impacting on poverty
Identify areas of critical concern and within the priorities of the CSP for research and advocacy work aimed at policy influencing, policy input and initiatives, and policy measures on poverty issues.
Promote the rights-based approach in advocating for citizen’s rights.
Contribute to the development of the Country Programme as member of Senior Management Team
Human Resource Management

Support the recruitment and induction of programme staff
Provide line management to direct reports
Support in the dissemination of relevant HR Policies and explaining them to New Programme Staff including SHEA and Safeguarding, Feminist Leadership…
Programme Staff supported and motivated

Build a strong programme team among the programme staff located in the Head Office and other locations across Rwanda.
Regular meeting of programme staff to share information

Set annual targets for each staff of the Unit in consultation with the staff. Maintain ongoing monitoring of the performance of staff against targets and take corrective steps if targets are not being met.
Provide support and motivate staff to meet targets.
Ensure appraisals are conducted for all programme staff through their line managers in accordance with AAR staff policies.
Ensure the development of work plans by all reporting directly to Head of Programmes and Policy
Develop annual staff development plans for subordinate staff taking into consideration areas of weaknesses and skill gaps noticed during appraisals and from staff career plans.
Provide line management functions to all staff of the Programme Support Unit.
Collaboration with Partners

Support the LRP Managers and other programme staff to strengthen networks AAR is collaborating with. Provide support to the networks for the building their capacity and building the capacity of their member organisations.
Ensure AAR’s collaboration with networks and other partners to conduct research and disseminate the findings on issues of common interest.
Coordinate AAR’s collaborate with government agencies in order to share information, experiences, influence them and/or build capacity
Collaborate and exchange information with networks and other organizations in areas of common interest.
Financial Management

Ensure that programme activities are carried out within agreed budgets
Ensure the timely completion of programme processes for the release of funds of donors
Documents required for release of funds are submitted by dates agreed in each project
Ensure value for money across all AAR programmes
General
Support resource mobilization effort and utilization of field programmes and evaluating contract management processes of donor-funded projects as per planned objectives.
Coach, mentor, and develop programme staff for better efficiency and coordination.
Perform other related duties as required by the line manager
Key Relationships

Internal Relationships: ActionAid Rwanda Team, Africa Region, Global Secretariat, Human Resources and Organization Effectiveness/Governance, Head of Fundraising and Head of Finance and ActionAid Rwanda Strategic Partners, etc

External Relationships: Donors and Development Partners, Government Agencies, Implementing Partners, & other stakeholders.

Person Specifications

Attributes/Skills

Essential

Desirable

Education/Qualifications

Master’s Degree in Social Sciences, Policy development, and analysis, Development Studies, Economics, Project Management, Governance and Leadership, Gender Studies from a recognized University.
Membership of relevant professional Institute
Experience

At least 5 years serving in Senior Leadership positions and particularly working in the development sectors with skills in Leadership, Project Management, development of sustainable Programmes, including Design of Programmes, M&E, Campaign, and Policy work and with experience in Fundraising and communication
Track record experience of over 8 years in INGO/NGOs and Public Sector development working at national, regional, and International level linking Programmes and Policies.
In-depth understanding of Programming issues and policy work at state, national and international levels.
An understanding of the Human Rights-Based Approach (HRBA) programming and working with women’s right movements
Good understanding of Feminist Leadership
Understanding of gender issues in the development and demonstrable commitment to promoting gender equity within the organization and in programme work.
An understanding of Feminist Leadership and Safeguarding principles is plus
Good understanding of national development strategies and programmes/ie NST1, vision 2050 and Regional, Continental and Global policies and programmes including agenda 2063, CfTAs, CAADP, SDGs, and other international instruments and protocols.
Experience in Humanitarian and women-led emergencies is an added value

Skill Abilities

Excellent management & leadership skills
Excellent skills in facilitation and capacity building for inter-linkages between staff, donors, partners & stakeholders
Excellent conceptual, analytical, documentation, and presentation skills.
Excellent verbal and written communication skills, including report writing.
Excellent planning and prioritization skills
Ability to Think Strategically and propose solutions
Strong analytical/problem-solving skills.
Multi-tasking skills
Negotiation skills
Excellent financial skills
Excellent skills in programme information management
Demonstrable versatility in the use of IT (MS Word, Excel, Access, Power-point, e-mail, DTP packages)

Personal Qualities

Demonstrable commitment to support team working
Creative and takes initiative.
Able to work effectively in a diverse team environment
Willing to work additional hours at crucial times.
Self motivated person able to work without supervision
Effectively promote the AAR’s mission values, and objectives

How to apply

Interested and qualified candidates should submit in filled application form through this link APPLICATION FORM FOR HEAD OF FUNDRAISING; send to    [email protected]    and copy email [email protected] not later than 24th June 2020 @ 11:45 PM. Indicate in the subject line: Head of Fundraising.

ActionAid is an equal opportunity employer and candidates will be expected to embody ActionAid’s values and adhere to organization policies including Child Protection and Safeguarding.