3 JOB POSITIONS AT RWANDA ULTMATE GOLF COURSE Ltd: (Deadline 4 October 2023)

Job Description

Title: Technical Advisor/Executive Assistant to the CEO

Reports to: CEO

Education level: Bachelor’s degree in business administration/Law or equivalent

Job Purpose

The Executive Assistant to the CEO is responsible for providing comprehensive support to the CEO, board of directors, and Executive Team and managing the company’s office operations. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Technical advisor/executive Assistant to the CEO responsibilities include but not limited to:

• Provide sophisticated calendar management for CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
• Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary. Adhere to compliance with applicable rules and regulations set in by laws regarding Board matters.
• Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy.
• Work closely with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Act as a “barometer,” having a sense for the issues taking place in the environment and keeping the CEO updated. Anticipate CEO’s needs in advance of meetings, conferences, etc.
• Maintain open communications with the RUGC team, including meeting regularly with their operations providing information and documents as needed.
• Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.
• Provide “gatekeeper” and “gateway” role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team. Complete projects by assigning work to appropriate staff, including the Executive Team, on behalf of the CEO.
• Work with the Executive Team to coordinate the CEO’s outreach activities. Follow up on contacts made by the CEO to cultivate ongoing relationships.
• Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings.
• Replenish CEO’s office materials such as refreshments, printer supplies, paper, office supplies, etc.
• Provide event management support as requested.
• Provide hospitality to all guests and help to create a welcoming environment.
• Answer main phone line and respond to inquiries.
• Process and distribute daily mail.
• Invest in building long-lasting relationships both externally and internally.
• Other projects/duties as assigned for the overall benefit of the company.

Skills and Qualifications:

• 5years of experience in working as the Advisor/executive assistant.
• Strong ability to execute work with a diversity, equity, and inclusion lens.
• Significant executive support experience.
• Expert proficiency with Microsoft Office and desktop publishing software.
• Technical proficiency and problem-solving.
• Strong verbal and written communication skills.
• Exceptional organizational skills and impeccable attention to detail.
• High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, and staff.
• Make appropriate, informed decisions regarding priorities and available time.
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Ability to react with appropriate levels of urgency to situations and events that require quick response.
• Able to maintain a high level of integrity and discretion in handling confidential information.
• Excellent judgment is essential.
• Ability to switch gears at a moment’s notice.

Languages:

• Fluency in English is required, both oral and written.
• Fluency in French will be an asset.

Required documents:

• A detailed CV with 3 contacts of professional referees.
• A one-page cover letter with a motivation statement in relation to the responsibilities and requirements for this position.
• Copies of academic degree, professional training certificates, and other relevant training certificates
• Copy of ID card
• The applicants for this position must be Rwandan.

The deadline for submitting applications is October 4^th, 2023, at 14:00 hrs. Kigali time.

All applicants should submit their zipped documents on hr@rwandagolf.rw

Only selected candidates for interview will be contacted.

All unzipped documents will be automatically disqualified.

Job Description

Title: Internal Auditor

Reports to: Chief Executive Officer

Job Purpose:

Rwanda Ultimate Golf Course is a private company created to position Rwanda as the best golfing destination in Africa and one of the greatest in the world. The first project of Rwanda Ultimate Golf Course, in order to reach this goal, is the Kigali Golf Resort & Villas.

We are looking for an Internal Auditor to audit our company’s financial performance, practice, and compliance.

The Internal Auditor will be responsible for, the planning and professional performance of internal audit assignments and risk assessments, including tests of controls and/or tests of details including (but not limited to): financial audits, IT audits, internal controls, operational performance, compliance with applicable laws and regulations, accreditation standards, contracts, compliance with company policies and procedures, and fraud investigations.

He/She will work with moderate latitude for initiative and independent judgment under the supervision and direction of the Chief Executive Officer.

He/She will adhere to all corporate policies and procedures as well as professional ethical standards.

Specific Responsibilities – include but are not limited to:

1. Reviews and tests the control environment to ensure that it adequately and effectively ensures: the reliability of financial reporting; safeguarding of company assets; compliance with applicable laws and regulations; and the efficiency and effectiveness of company operations;
2. By following Internal Audit Standards, He/ She will plan, organize and carry out the internal audit function including the preparation of an audit plan which fulfills the responsibility of the position, scheduling and performing audit work within the budgeted timeframes;
3. Performs audit procedures, such as interviews, identifying and defining issues, developing criteria, reviewing and analyzing evidence, and documenting processes. Evaluates current auditing procedures and propose changes as needed;
4. Assess the design and effectiveness of internal controls and compliance with corporate policies and procedures, including assessing the reliability of information used in control performance;
5. Assist in identifying audit issues and root causes, recommend improved internal controls and business processes, and ensure that corrective action plans are developed and implemented by management;
6. Analyze data sets to perform audit planning, sampling, testing, or evaluating observations;
7. Prepare reports/documents and communicate internal control issues to management;
8. Assist the Management to coordinate coverage with the external auditors and ensure that each party is not only aware of the other’s work but also well briefed on areas of concern;
9. Assist the Management to make recommendations on the systems and procedures being reviewed, report on the findings and recommendations, and follow-up management’s response and implementation;
10. Review and report on the accuracy, timeliness, and relevance of financial and other information that is required by management;
11. Assist management in special projects as requested;
12. Provide support, recommendations, and coaching to improve business operations of other departments;
13. As part of the team, present findings to management in writing (audit reports) and verbally (presentations);
14. Pursues professional development opportunities, including external and internal training and professional association memberships, and shares information gained with co-workers;
15. Develops and maintains productive relationships throughout the company;
16. Perform company’s risk assessment;
17. Perform compliance audits.
18. Performs other related work as assigned by Chief Executive Officer.

Knowledge, Skills and Traits

1. Requires Bachelor’s degree from a reputable university in Accounting, Finance, or another relevant field. Additional years of relevant experience will be considered instead of education;
2. Professional Certification is preferred. The goal is to obtain a professional certification (CPA, or CIA) within two years of employment;
3. CPA firm experience preferred;
4. Good organizational, problem-solving, decision-making, negotiation, and conflict-management skills are required;
5. Requires strong analytic and problem-solving capabilities and the ability to identify solutions and recommendations that effectively address business and control needs;
6. Strong interpersonal skills and ability to work in a diverse team environment;
7. Requires a strong understanding of accounting principles, control procedures, and audit techniques;
8. Requires a fundamental understanding of the Institute of Internal Auditors (IIA) Standards for the Professional Practice of Internal Auditing (IPPF) and the Code of Ethics;
9. Requires the ability to multi-task effectively, responding to changing business priorities and deadlines;
10. Requires the ability to work collaboratively with team members across multiple departments;
11. Requires a proven record of meeting commitments and achieving goals;
12. Requires the ability to work independently under general supervision with considerable latitude for initiative and independent judgment;
13. Requires commitment to excellence and continual improvement;
14. Requires excellent verbal, written, and interpersonal communication skills;
15. Requires flexibility and willingness to work on a variety of projects while prioritizing effectively;
16. Requires working knowledge of Microsoft Office applications and advanced knowledge of IT General Control and IT Application Control tests preferred.

Languages:

• Fluency in English is required, both oral and written.
• Fluency in French will be an asset.

Required documents:

• A detailed CV with 3 contacts of professional referees.
• A one-page cover letter with a motivation statement in relation to the responsibilities and requirements for this position.
• Copies of academic degree, professional training certificates, and other relevant training certificates
• Copy of ID card
• The applicants for this position must be Rwandan.

The deadline for submitting applications is October 4^th, 2023, at 14:00 hrs. Kigali time.

All applicants should submit their zipped documents on hr@rwandagolf.rw

Only selected candidates for interview will be contacted.

All unzipped documents will be automatically disqualified.