3 Job Positions of Program support Officer, Finance Management Specialist and Accountant at UR SPIU under EU-MAV+ project at UR: Deadline: (Deadline 31 July 2025)

3 Job Positions of Program support Officer, Finance Management Specialist and Accountant at UR SPIU under EU-MAV+ project at UR: Deadline: (Deadline 31 July 2025)

BACKGROUND

JOB ADVERTISEMENT

The University of Rwanda in partnership with Swedish International Development Agency
implementing under the funding from the European Union is implementing an EUMAV+ Project. This project aims to advance high-quality research and academic
excellence in the fields of pharmaceutical and vaccine manufacturing. As part of its
expanding portfolio of activities, the project is seeking to recruit a highly motivated and
well-organized Program support officer, Finance Management specialist and an
Accountant.

These positions will support the project’s finance, logistics, coordination, and
communication functions. Their contributions will be critical in ensuring effective
implementation and fostering collaboration across all aspects of the project. It is in this
context that the University of Rwanda wishes to recruit competent staff to fill the following
positions at UR SPIU.

Position 1: Program Support officer

Main Duties and Responsibilities

1. Project Coordination and Office Support

Oversee daily office coordination of EU-MAV+ project activities, serving as the
primary contact for logistical, administrative, and coordination support.
Maintain proper filing, data entry, and general office organization aligned with
UR-SPIU protocols and donor requirements.

Support the onboarding process of project-affiliated trainees, fellows, and interns, including orientation and logistical setup.
Provide administrative support for technical working groups, postgraduate
fellows, and early-career researchers supported by the project.
Perform any other administrative or programmatic duties as may be assigned by
the Project Manager or SPIU Coordinator.

2. Event, Meeting, and Travel Logistics

Handle logistics related to travel arrangements (booking flights, accommodations,
ground transportation) for PhD students, visiting professors, and investigators.
Prepare and organize meetings (virtual and physical), including scheduling, sending invitations, drafting agendas, and distributing relevant documentation.

Take minutes during meetings and ensure timely circulation of validated minutes
and follow-up on action points.
Support planning and execution of project-related activities, including
workshops, seminars, training sessions, and stakeholder engagements.
Collaborate with the Project Manager, Financial Management Officer, and
Procurement Officer to ensure seamless logistics and financial accountability.

3. Communication and Reporting

Draft official correspondence including letters, memos, and emails for internal
and external communication.
Maintain communication with local and international partners, ensuring timely
responses and updates.
Facilitate timely submission of activity reports, travel justifications, and
documentation required for reporting and auditing.
Compile and submit campus-based or thematic reports on project outcomes,
achievements, and implementation challenges.

Qualifications and Experience:

Must have a master’s degree in administration, Communication, Management,
Health sciences, finance and accounting with at least 5 years of work experience.
Bachelor’s degree in the above field with 3 years of work experience will also be
considered, having 3 year’s experience in any health related field will be an added
value
Must be fluent in both English and Kinyarwanda (spoken and written). A good
working knowledge in French is an added value.
Good organizational, interpersonal, and communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work independently, manage multiple tasks, and meet deadlines.

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