4 Job Positions at Bella Flowers Ltd: (Deadline 23 December 2021)

4 Job Positions at Bella Flowers Ltd: (Deadline 23 December 2021)

SALES MANAGER at Bella Flowers Ltd: (Deadline 23 December 2021)

Report to: Chief Marketing Officer

Duties and responsibilities: –

• Formulating a sales plan for the season with the Chief Marketing Officer
• Insuring that planning sheets are updated daily
• All Customers claims are addressed timely and corrective action put in place
• Authorizing credit notes where necessary liaison with the sales and Chief Marketing officer or the Chief Executive Officer
• Analysing weekly sales versus the budget and checking the sales tend
• Responsible for the analysis of sales by customer on a monthly and yearly basis
• Cordinating the sales team activities
• Providing guidance and advance to the sales team to the sales team on how to respond to customer enquiries
• Stock decision ands and on sales and composites
• Sampling plans to encourage in sales
• Insure order are received , checked and answered timely
• Daily sale summary to the Chief Marketing Officer
• Liase with the production department to insure prediction are accurate and up to date and that they meet the planned sales
• Monitoring daily auction prices to make summer
• Answering new customer enquiries and encourage new sales
• Monitor market trends and advising the production and post- harvest team
• Receiving confirming ,and passing order to the pack house manager for processing and following up on the same
• Ensuring all the exports documents are processed and delivered to the shipping argent timely and accurately,
• Flight booking and confirmation
• Preparing and out the packing list ,shipping document for customers and following up for their commercial invoices
• Handling customer complaints and following up on action plan on the same with the pack house and production teams
• Helping the chief marketing officer to develop new market
• Booking and following on booking and space confirmations from the shipping agent
• Communicate to the clients on order and shortage and substitutes
• Balancing the Auctions and direct sales
• Summarising weekly orders for boxes calculation for the truck and airspace
• Keeping of customer records
• Application for Phyto Sanitary Certificate for all shipments through the Kephiss electronic system

• Preparation of weekly forecast in terms of boxes per week and comfirming actual bookings to the freight forwarder daily for this efficient panning to avoid offloads
• Coordinate and be a focal point of all Certifications (Faire trade, Global G.A.P, MPS GRASP…….) in order to comply with international market as well as local
• To perform any other duty assigned by your supervisor

JOB SPECIFICATION

Essential requirements

• BSc/BA in business administration, marketing, communications or relevant field; MSc/MA will be a plus
• Proven experience as Sales Manager in the flower industry in highly pressurized environment
• Demonstrable experience in developing efficient strategies and business plans for all marketing aspects (branding, product promotion etc.)
• Solid understanding of market research and data analysis methods
• Ability to apply Sales techniques over digital (e.g. social media) and non-digital (e.g. press) channels
• Understanding of different business disciplines (IT, finance etc.)
• Proficient in MS Office and business software
• A leader with both creative and analytical capabilities
• Outstanding communication (written and verbal) both English and French and interpersonal abilities

APPLICATION PROCESS

Qualified Candidates should submit their application letter, Curriculum Vitae (CV) with proven work experience, copy of academic documents, transcript and copy of National Identification to Bella flowers Ltd at [email protected]

The deadline for submitting application is on 23^rd December 2021 at 5:00 pm local Time.

Application should be addressed to The Chief Executive Officer of Bella Flowers Ltd

Emmy NYIRIGIRA

Chief Executive Officer

SALES OFFICER at Bella Flowers Ltd: (Deadline 23 December 2021)

Report to: Sales Manager

Duties and responsibilities of Sales Officer

• To sell flowers to the clients as per the set portfolio and ensure all documents related to shipment for clients are implemented in time, forwarded to the shipping agents and received by the client.
• Ensure flowers are packed, loaded and shipped as per client’s requirement.
• Selling the harvested flowers within less than four days in stock and produce the necessary shipping documentation, no flight missed, no document left behind.
• Maintain optimum communication and relation with clients
• Promote new product, commercial trials and develop sales volume in stems, prices and turnover.
• Ensure you achieve budget turnover and stem price
• Generate daily weekly monthly sales statistics
• Analyze client’s claims, generate action plan report and ensure claims are controlled.
• Prepare and attend weekly claim meeting.
• Ensure no claim from clients,
• Introduction of new varieties, change of prices.
• Prepare daily C17 B reconciliation
• Prepare export documents (Euro, Certificate of origin etc.)

Daily basis work:

• Confirm the clients’ orders to them by email latest 2 days before the shipment date.
• Make sure all prices are updated as per the season and clients.
• Every day the Sales office is doing the daily plan. Print the report, highlight the availability and send them to the clients as per your portfolios.
• Prepare the daily plan during the absence of the sales manager in the office
• Inform PH Manager using Roses Manager of necessary rebunching, priority grading, downsizing, down grading and bouquet preparation.
• Inform the PH Manager of treatment necessary for the specific packing list such as devitalization
• Ensure box label are printed as per client specification.
• When shipment is closed prepares the packing list, commercial invoice and other documents as per standard and make sure the documents are approved by the Sales Manager on daily basis.
• Ensure all the documents are emailed to the clients the day of the shipment date.
• Ensure the trucks are leaving the farm on time. In the evening don’t leave the office before the truck is out of the farm.
• Send to clients the shipping agent flight confirmation and inform as soon as aware the clients of any delays, cancellation of flights verbally and in writing. Take necessary actions with clients and shipping agents in case of offload for using alternative flights.
• Follow up shipment reception by clients and process any claim received within 48hrs. The Sales officer will be the one accepting claim and issuing credit note. The directors will then approve the credit note.
• Prepare the tentative plan for the following day. This need to be send to the pack house by 3.00pm.
• Follow up twice a week client’s portfolio payment and receive debtor’s weekly report. In case of a problem, inform the Sales Manager and Hief Marketing Officer only ship flowers if payment is up to date.
• Follow up with the pack house to make sure pack out is always above 95%. In case it’s lower investigate and report it to the Sales Manager and Chief Marketing Officer .
• Attend fair to promote the company products and find new markets.
• Any other duties assigned to the holder by the management from time to time.

JOB SPECIFICATION

Essential requirements

• BSc/BA in business administration, marketing, communications or relevant field;
• Proven experience as Sales officer in the Flower industry role in highly pressurized environment
• Demonstrable experience in developing efficient strategies and business plans for all marketing aspects (branding, product promotion etc.)
• Solid understanding of market research and data analysis methods
• Ability to apply marketing techniques over digital (e.g. social media) and non-digital (e.g. press) channels
• Understanding of different business disciplines (IT, finance etc.)
• Proficient in MS Office and business software
• A leader with both creative and analytical capabilities
• Outstanding communication (written and verbal) both English and French and interpersonal abilities

APPLICATION PROCESS

Qualified Candidates should submit their application letter, Curriculum Vitae (CV) with proven work experience, copy of academic documents, transcript and copy of National Identification to Bella flowers Ltd at [email protected]

The deadline for submitting application is on 23^rd December 2021 at 5:00 pm local Time.

Application should be addressed to The Chief Executive Officer of Bella Flowers Ltd

Emmy NYIRIGIRA

Chief Executive Officer

PACK HOUSE MANAGER at Bella Flowers Ltd: (Deadline 23 December 2021)

Report to: Chief Marketing Officer

Duties and responsibilities: –

• Plan, organize and coordinate packhouse operations as well as providing leadership and direction to the Packhouse Team.
• Achieve the set target of stems under all Phases (I,II,III and IV) for export FY2022 in the Packhouse Department.
• Proper control of hygienic condition in the cold store is clean and disinfected
• Ensure that harvested flowers are graded to specification, in the correct quantity and quality and dispatched to the market within set time deadlines.
• Prepare the pack-house operational cost budget and ensure the packhouse costs are within it.

• Develop, review and implement standard operating procedures for the packhouse in line with market standards and various audit organizations on best practice
• Ensure proper training of packhouse staff members.
• Develop and enforce performance standards with a purpose to optimize productivity of labour and other packhouse resources.
• Develop and implement performance related pay management on shop floor order allocation.
• that proper utilization is observed, and orders are placed on time for the aforementioned. Develop packhouse KPIs in line with the budget and design strategic plans of realizing them as well as methods to evaluate performance
• Ensure a safe working environment by regularly auditing and enforcing health and safety standards for the packhouse and by securing appropriate protective clothing and working tools for employees.
• Ensure proper storage of both graded and upgraded flowers and the proper management of flowers in the Packhouse.
• Keep proper records of harvested, graded and rejected flowers as well as inspect data to ensure accuracy and consistency at all times.
• Liaise with the Production and Marketing Managers to ensure timely delivery of flowers as per prescribed specifications and quality standards.
• Prepare dispatch notes, export packing lists with correct information, and transmit to marketing team in a timely manner.
• Monitoring of labour efficiency and overtime authorization for the packhouse staff.
• Handling of all disciplinary cases on site and ensuring harmony and good relations amongst packhouse staff members.
• Run an effective maintenance/servicing system to ensure proper function of all packhouse machinery and equipment.

Keep track record of stocks of pack house equipment, staff uniforms, and PPE’s ensuring that proper utilization is observed, and orders are placed on time for the aforementioned.

JOB SPECIFICATION

Essential Requirements

• Bachelor Degree in Floriculture, Horticulture, Agronomy, and/or Agriculture Sciences.
• is required
• 7 years of experiences in Flower Industry as Pack house Manager .
• Experience in Pack house management
• Able to handle various administrative and human resource tasks.
• Management experience would be added advantage

APPLICATION PROCESS

Qualified Candidates should submit their application letter, Curriculum Vitae (CV) with proven work experience, copy of academic documents, transcript and copy of National Identification to Bella flowers Ltd at [email protected]

The deadline for submitting application is on 23^rd December 2021 at 5:00 pm local Time.

Application should be addressed to The Chief Executive Officer of Bella Flowers Ltd

Emmy NYIRIGIRA

Chief Executive Officer

CHIEF FARM OFFICER (1) at Bella Flowers Ltd: (Deadline 23 December 2021)

JOB VACANCY

Bella flowers Ltd is a private company registered in Rwanda under code company 103449745 on 20^th October2014 and the government of Rwanda/MINAGR/NAEB owns 100% of its shares. It owns a land of 100 Ha in Gishari Rwamagana District, and Eastern Province on which Flowers is being undertaken.

The company is seeking to recruit highly skilled, self-motivated and experienced persons to fill the following positions/posts:

Under the supervision of Chief Executive Officer, The Fam Manager will coordinate overall managerial responsibilities of the farm operations

Duties and responsibilities

• Undertake and coordinate flower production activities at Gishali Flower Park for 45 Ha.
• Ensure proper maintenance of the farm for flower production.
• Daily review of short term and long-term production schedule requirements.
• Develop plans to accomplish the daily production schedule.
• Supervise production team to make sure that the company’s high quality standards are being maintained.
• Maintain and improve crop plan, sowing schedules, seed orders, and inventory.
• Management of cut stage, transportation and handling of the flowers to ensure good quality.

• Monitor pest and disease and take prompt control measures.
• Advise Bella Flowers Management on varieties to be planted.
• Prepare farm production budget and other finance reports
• Ensuring seeds, fertilizers, pesticides, and other supplies are regularly restocked.
• Scheduling repairs, maintenance, and replacement of equipment and machinery.
• Follow the company sales and production planning standards and ensure that the company achieves the standards for performance as outlined in the business plan.
• Ensure Bella Flowers respects the Quality of its products.
• Develop and carry out training programs for production staff to permit Bella Flowers achieving its objectives.
• Any other output as required by management of Bella Flowers Ltd.
• Carry out a research and development program to make Bella Flowers Ltd. competitive.

• JOB SPECIFICATION

Essential Requirements

• Bachelor Degree in Floriculture, Horticulture, Agronomy, and/or Agriculture Sciences.
• is required
• 10 years of experiences in Flower Industry as Farm Manager or other high senior position is required.
• Experience in greenhouse production, and integrated pest management.
• Able to handle various administrative and human resource tasks.
• Management experience would be added advantage
• Knowledge of propagation of plants is added advantage

Skills and abilities

• Ability to follow specified procedures
• Ability to communicate and Negotiation skills
• Track record of running profitable business,
• Excellent organizational and time management skills,
• Professional fluency in written and spoken English with strong IT skills.
• Ability to work under pressure
• Proficiency in record keeping and data analysis
• Ability to work independently
• Willingness to work overtime as required.

APPLICATION PROCESS

Qualified Candidates should submit their application letter, Curriculum Vitae (CV) with proven work experience, copy of academic documents, transcript and copy of National Identification to Bella flowers Ltd at [email protected]

The deadline for submitting application is on 23^rd December 2021 at 5:00 pm local Time.

Application should be addressed to The Chief Executive Officer of Bella Flowers Ltd

Emmy NYIRIGIRA

Chief Executive Officer