4 Job Positions at RWANDA COOPERATIVES AGENCY (RCA): (Deadline 4 November 2021)

Director of Administration & Finance Unit at RWANDA COOPERATIVES AGENCY (RCA): (Deadline 4 November 2021)

Job description

1.Coordinate the development, execution and monitoring of Rwanda Cooperatives Agency budgets
 Participate in the development of key priorities/Action Plan of RCA;
 Coordinate the budget preparation process;
 Participate in budget negotiation with MINECOFIN, Parliament and development partners;
 Coordinate the Preparation of annual, quarterly and monthly cash plans in collaboration with other units;
 Monitor RCA budget execution;
 Verify and sign all payments;
 Supervise justification of funds used in different operations;
 Ensure timely preparation of required financial reports;
 Coordinate budget revision process.
2.Coordinate staff recruitment and selection process.
 Supervise the implementation of the policies and procedures of recruitment of staff;
 Supervise and assess the process of recruitment from advertisement to selection of successful candidates.
3.Coordinate performance management of RCA staff
 Coordinate the preparation and signing of the performance contracts;
 Supervise the implementation of the employees’ performance contracts and their appraisals.
4.Coordinate staff payments and compensation.
 Supervise the preparation of the salary budget and other benefits;
 Coordinate the preparation of the salary payroll lists, fringe benefits and other bonuses.
5.Coordinate and Assist all ICT activities
 Ensure accuracy, quality and integrity of data
 Establish electronic data bank/warehouses at RCA
 Coordinate the management of database on the cooperatives by insuring the data entry and database security
 Day to day coordination of maintenance and operations of RCA website and ensure that all web pages comply with appropriate policies, guidelines and standards
 Coordinate the installation,updating,maintenance,monitoring,control of servers /computers and their operating system,
 Direct cabling, configuring and installing computer hardware, computers and computer networks and software for network and stand-alone applications
 Connection of users on the Local Area Network (LAN) for information sharing, use of intranet and printers sharing.
6.Supervise and coordinate the management of office material and assets
 Advise on the approval of office equipment to be procured;
 Approve material requests from staff;
 Supervise the preparation of periodic inventory of RCA assets;
 Supervise regular update RCA assets register;
 Coordinate auctions of RCA assets.
7.Coordinate and monitor activities of the Administration and Finance unit
 Organize unit regular meetings;
 Monitor the implementation of the unit employees’ performance contracts and their appraisals;
 Prepare and submit the mid-term and annual performance evaluation report of unit staff;
 Supervise proper orientation and induction of new unit staff;
 Ensure proper contract management for operational services;
 Ensure preparation and submission of activity plans and periodic report;
 Coordinate external and internal audit of the RCA.
8.Supervise and coordinate activities of central secretariat
 Supervise the reception, record and distribute all incoming and outgoing mails;
 Supervise the establishment and maintenance of the general filing system and file all correspondences.

Front Desk Operation Officer at RWANDA COOPERATIVES AGENCY (RCA): (Deadline 4 November 2021)

Job description

1. Welcome customers and directing them appropriately
2.Receive incoming mails
3.Notifies concerned personnel of visitor arrival.
4.Maintains security by following procedures, monitoring logbook, and issuing visitor badges
5.Informs visitors by answering or referring inquiries.
6.Respond to external and internal phone calls
7. Maintains schedules customers
8.Notify Security Officer about emergency situations
9.Keeps a safe, clean and organized reception area by complying with procedures, rules, and regulations