Administrative Assistant at National Bank of Rwanda: (Deadline 19 November 2021)

Job Summary

Administrative assistant  position exists to coordinate and oversee office administrative duties while providing an extensive level of support to the Human Resources & Administration’s  Executive Director.

Key Responsibilities

• Manage the HRA Executive Director’s Diary
• Set up meetings on behalf of ED HRA
• Follow up on Correspondences transmitted in the Electronic Data Management System (EDMS)
• Prepare correspondences on ED HRA behalf
• Ensure compliance with Delegation Authority Guidelines and Citizen Charter
• Ensure compliance with the Bank House Style Manual
• Act as a custodian of the documents in HRA Directorate and ensure proper archiving and an up to date filing system
• Coordinate ED HRA meetings (Physical and Virtual)
• Take minutes of ED HRA meetings and follow up on implementation of meetings resolutions
• Follow up on implementation of decisions taken by different Bank organs pertaining to HRA Directorate.
• Ensure proper protocol of ED HRA internal and external guests (in collaboration with Security and Protocol team)
• Receive and relay office telephone messages;
• Ensure proper stock of office supplies
• Ensure cleanliness is maintained in the office and related area
• Track the Directorate business plan performance and Budget
• Perform any other work assigned by supervisor

• At least a Bachelor’s degree in Secretarial Studies, Administration or a related field.
• At least three (3) years’ experience in a similar capacity.
• Female candidates are encouraged to apply.

Skills and Competencies 

• Personal drive and effectiveness;
• Ability to generate breakthrough solutions;
• Ability to constantly deliver quality and value;
• Strong customer focus; and
• Effective communication skill

Primary Location

: Rwanda Country-KIGALI CITY-Head Quarters

Work Location

Job

: Officer

Job Posting

: Nov 9, 2021, 5:39:29 PM