HR and Administration Manager at Muganga SACCO: (Deadline 6 January 2023)

HR and Administration Manager at Muganga SACCO: (Deadline 6 January 2023)

RECRUITMENT NOTICE Nº 011/12/2022

MUGANGA SACCO is a Savings and Credit Cooperative for Health sector staff in Rwanda headquartered in Kicukiro District (KK 15 Rd, Kigali Silverback Mall,1st F). Its primary objective is to improve members’ socio-economic conditions and promote access to finance, by assisting them to make savings and access low-rate loans, therefore contributing significantly to their retention. It is a legally registered SACCO by Rwanda Cooperative Agency (RCA) and licensed by the National Bank of Rwanda (BNR).

Muganga SACCO wishes to recruit the competent and self-driven staff on the position of HR and Administration Manager on permanent basis regardless the gender, and other kind of discriminations.

1. RECRUITMENT DETAILS:
2. Position: HR and Administration Manager

Number of needed staff: One

Employment period: Open-ended period (Full-time)

Working place: Head Office

2. JOB PURPOSE STATEMENT

Reporting to Director of Finance and Administration, the HR and Administration Manager position is responsible for Planning, organizing, directing, coordinating all HR, logistics, asset management, and fleet management activities and ensure effective implementation of the HR and Administration policies and procedures.

3. KEY RESPONSIBILITIES

• Contribute to the development of human management capital policy and strategy, ensuring that the business leverages on all information and data in developing a responsive human capital strategy;
• Recommend improvements to the existing policies, procedures and processes on human capital management, to ensure the guidelines are reflective of the day to day needs;
• Coordinate the performance management process across the business, capturing user feedback, timeliness and quality in the process
• Conduct Capacity needs assessment,
• develop and implement the training programs, and ensure calendars are submitted to users in a timely manner, suppliers identified and contracted, and training reports submitted in a timely manner
• Contribute to the development of an organization-wide strategy for recruiting and onboarding a high quality and diverse workforce through effective processes for staff screening and selection.
• Create staffing plans to guide the Muganga SACCO in filling various positions and address staffing concerns as and when need arises
• Develop and implement recruitment plans, providing cost efficiency in the resourcing process, and ensuring responsiveness to the business talent needs
• Determine staff selection criteria in collaboration with respective hiring managers as a yardstick for shortlisting job application

• Coordinate onboarding of new hires including to ensure quick familiarization with the work environment and fast settlement;
• Coordinate the maintenance of human resource records, both online and physical, for ease of reference when need arises.
• Coordinate the processing of payroll and all other benefits by reviewing salary adjustment reports, verifying payroll and deductions to ensure accuracy of staff pay;

3. KEY MEASURABLE GOALS

• Staff evaluated on time
• Up-to-date HR Manual – Internal Rules and Regulations
• Training plans executed and evaluated
• Training Needs Assessment Report;
• Training Impact Evaluation Report
• Payroll
• Staff file well maintained
• Annual Leave Plan
• Availability of office supplies and proper maintenance of equipment
• Working office facilities and surroundings well maintained
• Compliance with up to date administrative systems, policies and procedures
• Satisfactory services rendered by the service providers

4. SKILLS & COMPETENCIES

• Knowledge in Resources Management
• Knowledge of the Rwanda Labour Laws and regulations as well as international labour laws
• Knowledge and skills in performance management
• Knowledge of Rwanda’s financial management standards and procedures
• Budgeting and Expenditure management skills
• Judgment &decision making skills
• Assets management
• Supervisory skills
• Planning and organization skills
• Report writing & presentation skills
• Knowledge of office administration
• Knowledge in conflict management

5. REQUIREMENTS

• Being Rwandan aged between 30 and 45 years’ old;( Copy of ID required)
• Bachelor’s degree in accounting, business administration, finance or related field with at least 10 years working experience or Master in Business Administration, Human Resources Management, Management or related field with Specialization in Human Resource or Administration with 7 years working experience (Proof of experience required)
• Having an experience of 7 years in financial institution (BANK, MFI or SACCO) or 10 years of experience in other institution and at least 3 years of experience to the similar managerial position is an added advantage;
• Fluent in Kinyarwanda and English (Knowledge of French is an added advantage);
• Ready to work (most of the time) on field and traveling in the provinces outside Kigali.

6. JOB APPLICATION PROCEDURES

Interested candidates should submit soft copies of the motivation letter, CV and copy of required degree, other important documents and Maximum of 3 persons of professional references addressed electronically to the Director General, Muganga SACCO Head Office, 1^st floor of Silverback Mall, latest 06/01/2022 at 6:00 PM on the following email address: [email protected]

Questions/clarifications may be requested by email to the following email address: [email protected]

Kindly note that only shortlisted candidates will be contacted for the exam and interview.

Done at Kigali, on 19/12/2022

Muganga SACCO Management