Finance Specialist at GIZ Rwanda: (Deadline 12 January 2023)

Finance Specialist at GIZ Rwanda: (Deadline 12 January 2023)

Vacancy Announcement

Finance Specialist for Climate and Energy Cluster

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. GIZ has worked in Rwanda for over 30 years. The primary objectives between the Government of Rwanda and the Federal Republic of Germany are poverty reduction and promotion of sustainable development. To achieve these objectives, GIZ Rwanda is active in the sectors of Decentralization and Good Governance, Economic Development and Employment Promotion, Climate, Energy & Urban Development and ICT (Information and Communications Technology).

GIZ would like to recruit a Finance Specialist for the Climate and Energy Cluster.

Location: Kigali

Fixed Term: 12 months (renewable upon review)

Position: one (1)

The Finance Specialist performs the following responsibilities:

Responsibilities and Tasks:

1. Responsibilities:

• Provide administrative services for the Programme for the proper processing and monitoring  of all payments flow to the Cluster of Climate and Energy of GIZ Rwanda.
• Meet the administrative needs of the project office independently, with a minimum of Intervention.
• Ensure that financial and administrative regulations are complied with in all processes, in particular by supporting the project in cash management, co-financing, accounting and receivables management.
• Provide support to the project’s technical team regarding project implementation, including liaising with relevant stakeholders on administrative and financial topics.

Tasks :

Besides other duties within the context of the program assigned to the expert, s/he will fulfil the following tasks in close coordination with her/his superior:

1. Coordination

• Ensures that information regarding administrative issues is exchanged between project’s team staff within the Cluster of Climate and Energy of GIZ Rwanda, partners and other institutions.
• Works closely and on a regularly basis with GIZ country office and contractors on administrative, financial and logistical aspects.

2. Finance and Accounting

• Supervise the monitoring of cash flow and manages and monitors the project liquidity.
• Helps monitor expenses of activities in accordance with the planned budget and helps to prepare budget planning.
• Submit the end-of-period closures of the cash and bank book to the GIZ Country office after reconciling it with balances of the cash box and the bank book; describes any difference in details and adds supporting documents where possible.
• Is responsible for financial management, such as cash withdrawals, keeping the cashbook, bank accounts, preparing and entering vouchers.
• Checks travel expense statements of staff and partners for approval by the superior.
• Helps ensuring a correct project accounting.
• Checks local invoices and supporting documents according to the contractual agreements
• Follows up on the payment of local invoices.
• Interacts with service providers regarding their services and invoices.
• Establishes project internal invoices (private calls and km).
• Monitors the project’s open receivables among various countries.
• Check consultancy contracts and supporting documents for completeness and check financial documents from consultants/consulting firms; monitor the progress of the contracts and prepare invoices.
• Draw up the annual internal controlling schedule and reports.

3. Communication and Documentation

• Collaboration with the respective finance managers ofthe Cluster of Climate and Energy of GIZ Rwanda.
• Collaboration with the respective finance and accounting team of the Country Office of Rwanda GIZ and other organizational unit of GIZ.
• Reporting all problems with financial administration and compliance without delay.
• Reporting any surplus or shortfall in cash.
• Ensuring knowledge management by sharing guidances, standards and best practices to project’s technical team regarding financial administration.

For this it is required that

• s/he is experienced to follow and establishs work flows as well as pro actively follows up on them within the Cluster of Climate and Energy of GIZ Rwanda and between other organizational unit of GIZ or relevant stakeholders.
• s/he has a strong competence of communication, by using the digital communication tools as Office Outlook and Microsoft Teams.
• s/he has strong ability to organize and prioritize requests/ tasks and sharing this information with the project’s team as well as other other organizational unit of GIZ or relevant stakeholders.
• s/he has strong motivation to constantly develop her workplace and shares new ideas/ input to the project’s team.

Other duties/ tasks

 Support the head of project with other tasks when required

• IT support:
• File all necessary documents for the projects according to GIZ guidelines physically and electronically.
• File documents in reference files or in DMS (GIZ Documentation Management software) in line with GIZ filing rules.
• Ensure that computers and software function properly; digital/IT focal point for the mentioned projects.
• Ensure that all rules according to data protection are followed.
• Liaise with GIZ Rwanda IT specialist for cooperation with the data protection division at the GIZ head office.

1. Required Qualifications, Competences and Experience

Qualifications and professional experience

• Bachelor’s degree or higher in Finance or Economics, Accounting, Business or Business Administration.
• Experience of at least five years in a similar position.
• Proficiency in Word, Excel, Power Point, Microsoft Teams and Office outlook (preferably approved by a certification of such a course).
• Fluency in English and Kinyarwanda; French language skills an asset.

Other knowledge and additional competences

• Communication skills (preferably approved by a certification of such a course)
• Interpersonal skills
• Problem solving skills
• Punctuality
• Critical thinking skills
• Teamwork and collaboration skills
• Work ethic
• Project management skills (preferably approved by a certification of such a course)

Interested candidates should submit their application (motivation letter, updated CV, certificates and references) until 12^th January 2023 at 4:00 PM by e-mail to [email protected]. All attachments should be put together in one PDF file not larger than 2 MB. Please quote the job title in the subject.

GIZ is an equal opportunities employer and is committed to the full inclusion of all qualified candidates. This includes the provision of reasonable accommodation, if needed, in order to participate in the job application and interview process and to perform essential job functions. Please let us know, if you have any particular requirements should you be invited for assessment/interview or that you wish us to consider, when considering your application.

Women and persons with disabilities are particularly encouraged to apply.

Only shortlisted candidates will be contacted for test and interview.

GIZ Office Rwanda

KN 41 St. / Nr.17, Kiyovu

P.O. Box 59, Kigali,

Rwanda

GIZ reserves all rights!