RCCDN Rwanda Climate Just Communities Programme Accountant at Rwanda Climate Change and Development Network (RCCDN): (Deadline 10 August 2023)

Description

RCCDN is a national member-driven civil society network working on climate change and other development challenges. It is a network composed of 66-member organisations working throughout the entire Rwandan territory. The organisation works with stakeholders including; communities; civil society organisations; media; business sector; government; intergovernmental institutions and research and higher institutions of learning. The objectives of RCCDN were designed to ensure effective networking and communication among members in the country to collectively identify their priority needs and be empowered to take a stand positioning for sustainable development amidst climate change challenges.

The CJC RCCDN Programme Accountant role is responsible for Finance and Governance within RCCDN, Financial Control and Reporting, Programme Staff Capacity Building and Budgeting. The Programme Accountant will manage finances for the Climate Just Communities (CJC) programme in RCCDN and will support member delivery partner’s grant management, work closely with the Programme Coordinator and Finance and Programme teams over the 3 year Scottish Government funded programme.

The CJC programme is being implemented across 3 Districts and jointly in consortium with SCIAF (Lead Service Provider), Christian Blind Mission (CBM) UK (Sub-Contractor) and local delivery partners/suppliers are Rwanda Climate Change and Development Network (RCCDN), DUHAMIC-ADRI, Duterimbere, Rwanda Development Organisation (RDO)) and National Union of Disabilities Organisation Rwanda (NUDOR).

The Programme Accountant is responsible for effective financial planning, budget management through spending strictly within the approved budget limits, for the timely and high-quality development of financial update reports, cashflow forecasts, internal pricing schedules as per contract requirements and in line with internal regulations and procedures.

Safeguarding Programme Participants-Children & Adults:

RCCDN is committed to safeguarding people within our programmes from exploitation and abuse and has specific policies on this commitment (including a Global Code of Conduct), which outlines the expected behaviours and the responsibility of all staff, consultants and other organisational representatives.

Any candidate offered a job with RCCDN will be expected to sign RCCDN’s Safeguarding Policies and Global Code of Conduct as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents. All offers of employment will be subject to pre-employment checks, including satisfactory references and appropriate screening (e.g., police/Garda vetting, counterterrorism and anti-trafficking). RCCDN also participates in the Inter-Agency Misconduct Disclosure Scheme, and all employees will be subject to this as part of the contract of employment.

Key Duties & Responsibilities

Duties and responsibilities of the Accountant Reporting to the Project Manager, the Project Accountant is responsible for maintaining financial, accounting and grant support services in order to meet the needs of the project and the donor. The incumbent is further responsible for preparing financial statements, maintaining financial controls, providing financial reporting and analysis in support of the Project Manager. The position is also responsible for the operations of post-award grant administration and related accounting duties. The Project Accountant will focus heavily on budgeting, compliance, reporting and variance analysis functions. Specifically, he/she will:

a)       Project Accounting:

• Assist the Project Manager in preparation of disbursement plans in accordance with the budget;
• Prepare quarterly financial forecasts and requests for advancement of funds;
• In-coordination with the EIF Finance Directorate, review and revise the project budget on a quarterly basis or when required;
• Review, arrange payment and record all the project expenditure’s vouchers in accordance with financial regulations of RCCDN;
• Maintain up to date records on project expenses and prepare periodic financial reports, monthly, quarterly and annual as well as on ad hoc basis as may be required by the Project Steering Committee and other relevant agencies;
• Manage and maintain procedures regarding VAT and personal income tax payments and claims;
•  Maintain meticulous filing regime for all financial documents in a state of readiness for routine audits and financial   inspections as required;
•  Prepare for annual or mandatory audits and support auditors as required;
• Provide guidance and train PMU staff members on financial and accounting procedures and regulations;
• Prepare project procurement plans for all project assets in accordance with RCCDN’s Procurement policies and guidelines;
• Draft TORs and develop bidding documents for all project procurement in consultation with RCCDN’s procurement team;
•  Advise relevant persons on financial aspects of the bids.

b)       Commercial contract  accounting

• Load approved  budgets on the computerized accounting system and manage such budget on the system;
• Review disbursement requests and facilitate actual payments in collaboration with RCCDN’s Finance Manager;
• Review and reconcile grantee expense reports and communicate discrepancies and variances with Programme Coordinator;
• Maintain up to date expenditure information both on individual grants as well as the entire portfolio and generate reports as required;
• Review requests for budget amendment and provide advise;

Other Responsibilities

• Any other duties as assigned and set out by the Programme Coordinator, Finance Manager and/ or RCCDN’s Coordinator.

Person Specification – Essential Requirements

(E) Qualification

• Relevant Accounting Degree.
• Internationally recognized professional accounting qualification
• Internal Audit Qualification

(E) Experience

• 5 years experience in Accounting/Finance Position particularly with an audit orientation with NGOs in the relevant position/s. Knowledge of SAGE 100 would be added bonus
• Proven experience in working with private / commercial grants
• Working with local delivery partners in grant management
• Impeccable integrity and work ethics, Accuracy, attention to detail. Experience working with management information systems.
• Demonstrated ability to work with a participative style within teams. Ability to work on own initiative.
• A commitment to social justice and the ethos of RCCDN.
• Expertise in Word. Intermediate to advanced excel

(E) Skills

• Ability to motivate staff to align behind a shared vision and objectives.
• Ability to manage budgets and financial systems.
• Highly organised, with excellent planning, prioritisation and problem-solving skills.
• Excellent verbal and written communication skills.
• Competent in Microsoft packages (Word, Excel).
• Competence in accounting package (SAGE 100)
• Fluency (written and spoken) in English.

(E) Qualities

Understanding of, and empathy with, the role of the Church in development.

(E) Other

Commitment to principles of safeguarding of programme participants.

Applications

Applications should be sent to E-mail: [email protected] no later than Wednesday the 10^th August 2023 at 17:00.