Procurement Officer Under Statute at NATIONAL HUMAN RIGHTS COMMISSION (NHRC): (Deadline 14 August 2023)

Procurement Officer Under Statute at NATIONAL HUMAN RIGHTS COMMISSION (NHRC): (Deadline 14 August 2023)

Job description

To prepare procurement plan

 Collect information on tenders to be issued in a given Financial year;
 Participate in the planning and budgeting process of the Institution;
 Prepare and submit the procurement plan to the Management for approval;
 Submit the procurement plan to RPPA and publish it on the institution’s website and on Umucyo IT system.

Execute Procurement Plan

 Follow up on the timely preparation of technical specifications/ToRs;
 Prepare of tender documents (DAO) and publish it in e-procurement;
 Open and evaluate bids with tender committee member;
 Prepare notification letter for bidders and recommend contract awards.

Ensure proper Contract administration

 Organize and participate in contract negotiation;
 Provide information/support documents for contract drafting to the Legal affairs officer;
 Follow-up of contract execution and completion in collaboration with the user department;
 Prepare certificates of completion for suppliers;
 Serve as Secretary to the tender committee.

Report and file procurement documents

 Produce and submit timely monthly report on the execution of procurement plan to RPPA;
 Produce procurement report as required by a funding Institution or donor;
 Facilitate Procurement Audit;
 Ensure a proper and safe filling system for procurement information.