Administrative Assistant to the Vice Principal in Charge of Academics and training(Office of the vice principal) Under Statute at IPRC KIGALI: (Deadline 31 October 2023)
Job description
Keep the diary of appointments of Deputy Principal in Charge of Academics and Training;
Receive and orient visitors to the Deputy Principal in Charge of Academics and Training office;
Prepare Deputy Principal’s travels, missions and meetings;
File both electronic and hard documents in the office of Deputy Principal in Charge of Academics and Training;
Orient correspondences and monitor to ensure that feedback is provided;
Receive text messages or telephone calls for Deputy Principal in Charge of Academics and Training;
Correct documents / files before they are signed.
Write texts from the Deputy Principal in Charge of Academics and Training;
Provide periodic report as required,
Perform any other task assigned his/her supervisor related to his/her responsibilities.
Minimum Qualifications
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Advanced Diploma in Secretarial Studies
0 Year of relevant experience
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Advanced Diploma in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
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Bachelor’s Degree in Public Administration
0 Year of relevant experience
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Bachelor’s Degree in Sociology
0 Year of relevant experience
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Bachelor’s Degree in Office Management
0 Year of relevant experience
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Excellent command of written and verbal English; Proficiency in French & Kinyarwanda will be an added advantage;
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Excellent communication and interpersonal skills;
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Demonstrated excellent knowledge of online communication tools and platforms;
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• Excellent reporting skills
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Excellent problem solving and communication skills
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Computer literate (Excel, Word, PowerPoint etc.)
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Computer literate with proficient knowledge of MS Word, Excel, Power Point, and search engines
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Ability to apply basic computer knowledge
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