Governance and Decentralization Sector Working Group Secretariat Coordinator at Swiss Agency for Development and Cooperation (SDC): (Deadline 18 March 2024)

EMPLOYMENT OPPORTUNITY

Position: Governance and Decentralization Sector Working Group Secretariat Coordinator

Starting: Immediately/As soon as possible

Duration: One year renewable

Occupancy rate: 100%

Duty station: MINALOC/SPIU, Kigali

Report to: The Permanent Secretary/MINALOC

Salary scale: MINALOC/SPIU Unit 

The Ministry of Local Government in collaboration with the Swiss Agency for Development and Cooperation (SDC), in their capacity as chair and co-chair of the Governance and Decentralisation Sector Working Group (SWG) respectively, wish to recruit a competent and experienced Governance and Decentralization Sector Working Group Secretariat Coordinator (G&D SWG). The SWGs bring together Government Institutions, Development Partners, Civil Society and the Private Sector involved in the Sector or with an interest in the Sector’s development. The G&D SWG Secretariat Coordinator will be responsible for the coordination of the secretariat activities aimed at ensuring effective functioning the SWG and full attainment of its contributions to National Strategy for Transformation.

The G&D SWG Secretariat Coordinator will be seconded to MINALOC. She/he will have a one-year consultancy contract with the SDC in accordance with the SPIU Salary scale.

1. DUTIES AND RESPONSIBILITIES

Strategic management

• Develop and maintain relationships among Governance and Decentralization Sector Working Group members and with all other relevant actors;
• Identify opportunities and strategies to increase the impact of the SWG approach
• Ensure the coordination of SWG members;
• Provide strategic advice and technical support to the chair and co-chair for the SWG performance and development;
• Participate in the development of policies, strategies, and researches related to the sector.

Coordination of the Secretariat

• Management supervision and support of the secretariat to ensure the team fulfils its responsibilities;
• Produce the SWG joint sector reviews reports, ensure their quality and timely submission to MINECOFIN;
• Effectively organize and prepare regular SWG and TWG meetings (clear agenda circulated in advance, invitations and circulation of working documents with sufficient time for stakeholders to review and provide input);
• Liaise with all SWG stakeholders to ensure inclusive participation in SWG meetings;
• Analyse and produce briefs on documents subject to SWG review and submit them to the chair and co-chair ahead of the meeting;
• Develop and timely implement the secretariat annual action plan;
• Reporting and making presentations of the SWG activities and on opportunities to increase the added value of the SWG approach;
• Reporting and updating the SWG about the sector progress through the regular SWG meetings;
• Develop monitoring and evaluation tools and ensure regular monitoring of SWG members activities;
• Prepare/ Update SWG operational tools (stakeholder mapping tool, feedback tool, document management system, mailing list, SWG meetings management, dashboard for the sector indicators, etc);
• Undertake other appropriate duties requested by the SWG Chair.

Monitoring, Evaluation and Learning

• Ensure the implementation of the decisions taken by the SWG;
• Monitor the sector outcome and output indicators;
• Coordinate learning and research activities of the SWG;
• Ensure that monitoring and evaluation (M&E) tools established are applied consistently by SWG and TWG;
• Ensure that there is effective M&E of all sector policy actions, and that M&E reports are regularly sent to SWG members and relevant stakeholders;
• Ensure monitoring, review and sharing of lessons learnt from the activities of SWG members;
• Support the documentation and dissemination of success stories, good practices, challenges and lessons-learnt;
• Organize field visits for the SWG members.

Communication and visibility

• Ensuring effective communication and information sharing between members of the SWG; other relevant actors and stakeholders according the strategy of the SWG;
• Develop and implement Sector communication and visibility strategy.

2. ACADEMIC QUALIFICATION AND EXPERIENCE 

• Strong experience in monitoring and evaluation, including managing independent reviews and evaluations;
• Experience of working with international Development Partners;

3. SKILLS AND COMPETENCES

• High analytical capacity, Critical thinking with strong advisory competencies and problem solving;
• Having strategic planning and decision-making capabilities;
• Strong capabilities in quality assurance of documents;
• Strong management, team coordination, mentoring, coaching and supervision capacities;
• Teamwork and collaboration;
• Professionalism and strong work ethic;
• Leadership skills;
• Ability to work with minimal supervision;
• Ability to work independently and make mature and proactive decisions informing management;
• Demonstrate strong presentation and facilitation, excellent interpersonal and professional skills in interacting with development partners and other stakeholders;
• Ability to communicate effectively with a wide range of stakeholders;
• Fluency in English, Kinyarwanda or French, knowledge of all these languages is an advantage;
• Creative, proactive, solutions led and results oriented;
• Advanced skills in MS office- Word, Excel and Power Point.

4. APPLICATION PROCEDURE

The interested candidates should submit their application, which must include: a motivation letter, updated CV, Photocopy of notified academic degree, photocopy of Rwandan ID Card, Testimonial to prove experiences, recent three references, and a recent passport photo by e-mail to [email protected] until 18^th March 2024 at 5:00 PM.  Email attachments should be PDF files. Please quote the job title in the subject.

Only candidates, who meet the required profile, have followed the application procedures will be contacted.