Secretary to Central Secretariat at Ministry of health (MOH): (Deadline 19 August 2024)

Secretary to Central Secretariat at Ministry of health (MOH): (Deadline 19 August 2024)

Secretary to Central Secretariat at Ministry of health (MOH): (Deadline 19 August 2024)

Job responsibilities

1. Receive, record and distribute all incoming and outgoing mails • Receive and check incoming and outgoing mails ; • Record incoming and outgoing mails; • Scan and submit incoming mails through E-mboni system; • Ensure timely distribution of all Incoming/outgoing mails • Facilitate Ministry staff to access documents; • Ensure the security of the Ministry’ correspondences and stamp; • Write and submit on regular basis (monthly and quarterly) reports of the central secretariat. 2. Establish and maintain the general filing system and file all correspondences • Maintain a current and accurate filing system; • Ensure timely filling of documents; 3. Receive and provide clear guidance and orientation to Ministry’ clients/visitors • Receive and answer telephone calls and orient them accordingly; • Receive Ministry ‘clients/visitors and provide orientation.

Qualifications

    • 1
      Bachelor’s Degree in Economics

      0 Year of relevant experience

    • 2
      Purchasing and Supply Chain Management

      0 Year of relevant experience

    • 3
      Advanced Diploma in Secretarial Studies

      0 Year of relevant experience

    • 4
      Advanced Diploma in Office Management

      0 Year of relevant experience

    • 5
      Bachelor’s Degree in Secretarial Studies

      0 Year of relevant experience

    • 6
      Bachelor’s Degree in Public Administration

      0 Year of relevant experience

    • 7
      Bachelor’s Degree in Administrative Sciences

      0 Year of relevant experience

    • 8
      Bachelor’s Degree in Sociology

      0 Year of relevant experience

    • 9
      Bachelor’s Degree in International Relations

      0 Year of relevant experience

    • 10
      Bachelor’s Degree in Management

      0 Year of relevant experience

    • 11
      Bachelor’s Degree in Communication

      0 Year of relevant experience

    • 12
      Bachelor’s Degree in Journalism

      0 Year of relevant experience

    • 13
      Bachelor’s Degree in Public Relations

      0 Year of relevant experience

    • 14
      Bachelor’s Degree in Media

      0 Year of relevant experience

    • 15
      Bachelor’s Degree in Human Resource Management

      0 Year of relevant experience

    • 16
      Bachelor’s Degree in Law

      0 Year of relevant experience

    • 17
      Bachelor’s Degree in Development Studies

      0 Year of relevant experience

    • 18
      Bachelor’s Degree in Procurement

      0 Year of relevant experience

    • 19
      Bachelor’s Degree in Psychology

      0 Year of relevant experience

    • 20
      Bachelor’s Degree in Accounting

      0 Year of relevant experience

    • 21
      Bachelor’s Degree in Office Management

      0 Year of relevant experience

    • 22
      Bachelor’s Degree in Arts and Publishing

      0 Year of relevant experience

    • 23
      Bachelor’s Degree in Political Sciences

      0 Year of relevant experience

    • 24
      Bachelor’s Degree in Education Sciences

      0 Year of relevant experience

    • 25
      Bachelor’s Degree in Business Administration

      0 Year of relevant experience

    • 26
      Bachelor’s Degree in Customer Relations

      0 Year of relevant experience

    • 27
      Bachelor’s Degree in Business Information Technology

      0 Year of relevant experience

    • 28
      Bachelor’s Degree in Translation and Interpretation

      0 Year of relevant experience

    • 29
      Bachelor’s degree in Marketing

      0 Year of relevant experience

    • 30
      Bachelor’s degree in travel and tourism management

      0 Year of relevant experience

    • 31
      Bachelors Degree in Finance

      0 Year of relevant experience

    • 32
      Office Management and Administration

      0 Year of relevant experience

    • 33
      Bachelor’s Degree in Language and Arts Education

      0 Year of relevant experience

    • 34
      Office Management and Administration

      0 Year of relevant experience

    • 35
      Bachelor’s Degree Linguistic and Literature

      0 Year of relevant experience

    • 36
      Bachelor’s Degree in Logistics and Supply Chain Management

      0 Year of relevant experience

    • 37
      Bachelor’s Degree in Arts and Creative Industry

      0 Year of relevant experience

    • 38
      Bachelor’s Degree in Social work

      0 Year of relevant experience

  • 39
    Bachelor’s Degree in Hospitality Management

    0 Year of relevant experience

Required competencies and key technical skills

    • 1
      Integrity
    • 2
      Strong critical thinking skills and excellent problem solving skills.
    • 3
      Teamwork
    • 4
      Resource management skills
    • 5
      Problem solving skills
    • 6
      Decision making skills
    • 7
      Time management skills
    • 8
      Risk management skill
    • 9
      Digital literacy skills
    • 10
      Office management skills
    • 11
      Fluency in English, Kinyarwanda or French. Knowledge of all is an added advantage
    • 12
      Administrative skills
    • 13
      Demonstrated ability to organize and prioritize work to ensure timely deadlines
    • 14
      Organizational skills with ability to mult-task
    • 15
      Time management
  • 16
    Excellent written and verbal communication skills, including technical writing skills

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