Director of Administration and Finance at Nyagatare District: (Deadline 1 January 2025)

Summary of Overall Role and Responsibilities The Director of Administration and Finance is responsible for administrative management, Human Resources, Hospital Information Management, financial resources, assets management and infrastructure, management of property, investment and planning. II. Key Duties and Tasks  Auditor General of States Finances; Development Partners and Joint Health Sector Review Committee) in compliance with their respective rules and regulations as well as signed MOUs  Coordinate the development of action plans and annual budget for the hospital;  Conduct regular appraisals of staff under Finance and administration Unit  Coordinate preparation of annual and periodic cash flow plans/spending plans based on approved budget, procurement plan, and action plan for domestic and donors ‘funds;  Coordinate the appraisal of monthly/annual staff evaluations  Coordinating the financial reporting to different stakeholders (Hospital Health Committee, District, Ministry of Health, Public account in the Ministry of Finance)  Coordination of all logistics activities in the health facility including management of equipment and other assets;  Coordination of declaration of legal taxes.  Enforcing accounting policies and procedures to ensure efficiency, integrity and General accepted Accounting principles (GAAP) Compliance;  Ensure all receipts and disbursements of funds are properly authorized, recorded, have adequate supporting documentation and can be easily extracted for the purpose of preparing financial statements;  Ensure daily Hospital financial management and avail the financial information required for decision-making and other purposes accurately and up to date;  Ensure finance transactions are well recorded, summarized and timely reported  Ensure periodic and regular inventory of assets are done within the set deadlines  Ensure proper management and safeguard of assets of the hospital as per existing regulations  Liaise with the Internal or external auditors and facilitate other financial assessments and coordinate the audit implementation recommendations.  Management of all administrative matters: salaries, PBF, Top up, staff leave and employment contract management;  Management of all bank accounts and ensure monthly bank reconciliations are properly done;  Monitoring the annual budget and control its execution in compliance with the Government of Rwanda public finance regulations and procedures as well as partners’ regulations;  Supervise all financial operations and ensure they comply with the existing laws and regulations  Supervise Human resource function as per laws and regulations.  Supervision and verification of monthly, quarterly and annually Hospital Financial Statements and ensuring that the financial information required for decision-making and other purposes are accurate and up to date; 13  Perform other related duties as required by his/her supervisor III. Traits  To be Honest  Having Strong Integrity IV. Key Performance Indicators  Action plans and annual budget executed in compliance with the Government of Rwanda public finance regulations and procedures as well as partners’ regulations  Stock out rate of essential medicines less than 5 % for every quarter  Accreditation evaluation score of more than 80%  Timely payment of invoices of hospital suppliers according to the deadline provided by the public finance management guidelines  Timely submission of financial and non-financial reports  Obtaining unqualified audit opinion under financial statements  Annual incremental rate of hospital revenues  Percentage of reduced discrepancies between recorded receivables versus RSSB