JOB AT OFFICE OF THE GOVERNMENT SPOKESPERSON : Procurement Officer : ( Deadline : 24 April 2019 )
Job Description
– Collect information on tenders to be issued in a given Financial year;
– Participate in the planning and budgeting process of the Institution;
– Prepare the procurement plan;
– Submit the procurement plan to management for approval;
– Submit the procurement plan to RPPA and publish it
– Follow up on the timely preparation of technical specifications/ToRs
– Preparation of tender documents ;
– Produce tender notices;
– Distribute tender documents and receive from bidders;
– Open and evaluate bids;
– Prepare notification letter for bidders and recommend contract awards;
– Organize and participate in contract negotiation;
– Provide information/support documents for contract drafting to the Legal affairs officer;
– Follow
– up of contract execution and completion in collaboration with the user department;
– Prepare certificates of completion for suppliers;
– Serve as Secretary to the institution tender committee.
– Produce and submit timely monthly report to RPPA on procurement plan progress;
– Produce procurement report as required
– Facilitate Procurement Audit;
– Ensure a proper and safe filling system for procurement information
– Any other functions specified in the procurement regulations and suggested by the supervisor
Job Profile
– A0 in Procurement,Management,Accounting,Public Finance,Law,Economy.
– Required Equivalence issued by HEC for Foreign degrees
– High analytical skills
– Knowledgeof basic businessand purchasingpractises
– Knowledge of state contracting law,regulations,and procedures
– Knowledge of grade,qualities,suppliers and pricestraders of commodities
– Knowledge incontract drafting and negociation
– Catgory management skills
– Time management skills
– Excellent communication skills
– Computer skills
– Fluent in Kinyarwanda, English and French.Knowledge of all is an advantage
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