JOB AT Heifer International : Director of Programs : ( Deadline : 10 May 2019 )
Director of Programs
Tracking Code : 605-752
Job Description
Heifer International is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identify, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.
FUNCTION
The Director of Programs provides overall leadership and management for all Heifer Rwanda Programs including leading the planning, design, development, implementation, monitoring and evaluation of the country programs and ensuring the quality of projects, implementation, donor reporting, and field level management is of the highest standards.
The Director of Programs enforces quality assurance with all projects being implemented by Heifer International in Rwanda. The Director provides line management support to all Program Managers and Project Coordinators including overall management of their performance and of all the Program staff in Heifer Rwanda.
The Director of Programs supports the translating of Heifer International’s Global Vision and strategy into project implementation and ensuring project design and implementation are geared towards achieving scale and impact, attracting funding to diversify funding resources and that the project implementation processes respond to Heifer International’s need to strengthen global operating systems.
With the support of the Country Director, the Director of Programs leads the process for developing and growing Heifer Rwanda’s Program to reflect a fair balance in the project portfolios that will include but are not limited to Dairy Development, Climate Change, Pastoralists and Small Ruminant Development.
ESSENTIAL CHARACTER TRAITS
Self-motivated, result-oriented, high integrity, accountable, reliable, values based.
Program Management (25%)
Assume overall responsibility for the management of all Heifer Rwanda programs and provide line management support to all Program Managers and Project Coordinators.
Provide leadership to Program Managers and Project Coordinators in the management of field resources and project budgets and ensure these are used in compliance with approved guidelines (vehicle and motorcycles management, etc.).
Implement annual performance management processes for all Program Managers and Project Coordinators and support them to ensure these cascade to all Program staff.
DELIVERABLE
Staff performance management system for all program staff implemented on a quarterly and annual basis ensuring the achievement of 100% of the set performance targets.
Enhanced compliance and accountability in the management of project resources, achieving 100% compliance.
Over 80% of the planned milestones are achieved by the projects on schedule.
Ensure 100% compliance with all project donor contractual obligations by all project staff.
Country program PSRP is conducted at least every six months.
All staff receive appropriate and complete on-boarding as planned and completed within three months of hiring.
All staff have received Cornerstones training as part of their on-boarding plan and completed within the first six months of hiring.
100% compliance and zero tolerance environment embraced by Heifer Rwanda as shown by annual IRAP and Audit.
Project and Operations expenses reviewed monthly based on planned budget and activities.
Program Planning and Budgeting (15%)
Ensure managers of all projects develop annual budgets and work plans consistent with project documents and donor contracts.
Ensure that project teams undertake the necessary reviews and update work plans and budgets to respond to emerging field implementation challenges and project review processes.
Review all support in the execution of Letters of Agreement (LOA) between the beneficiary groups and/or Producer Organizations and Heifer Rwanda.
Provide leadership in the development of the Heifer Rwanda Country program Framework.
DELIVERABLE
Project work plans and budgets (annual, quarterly and monthly) developed for all approved projects every financial year and implemented in line with project documents and work plans.
Periodic and timely reviews of budgets and reforecasting of all approved projects work plans undertaken and shared with Headquarters and respective donors, ensuring alignment with the donor contracts
Effective management of partnerships between beneficiary groups and producer organizations who are supported by the project, to ensure 100% adherence with the LOAs.
Biannual and annual review of the Rwanda Country Program Framework with clear actions to address any identified gaps.
Country Program Framework.
Budget Management and Monitoring (15%)
In coordination with the finance department undertake monthly budget monitoring and variance analysis with all Program Managers and support the projects in reviewing and tracking spending to adhere to annual budgets.
Support Program Managers and the Country Program to plan and undertake corrective management actions arising out of budget monitoring reports.
Approve program related requests for imprest and reconciliations in line with work plans and financial management procedures.
DELIVERABLE
Monthly and Quarterly budget reports are developed for all ongoing projects for highlighting the status of project spending and presenting these in the monthly operational meetings.
Implementing and tracking all proposed corrective measures to address any variances beyond +/-10%, ensuring that spending is brought on track within the planned period.
Ensure that program requests for imprests and reconciliations are approved in line with work plans and financial management procedures.
Program Reporting (20%)
Review regular quarterly, semi- and annual reports from the Program Managers and Project Coordinators and support them to comply with requirements of quality reporting and timeliness.
Review donor reports from the Program Managers and Project Coordinators to ensure they comply with requirements in terms of quality and timelines and ensure these are of the highest standards.
Compile quarterly Country Program Reports to provide oversight of the Country Program implementation.
Compile the Heifer International Annual Board ends report.
DELIVERABLE
All project progress reports (quarterly, semi- and annual reports) from the Program Managers and Project Coordinators are compliant with expected quality standards and timelines.
All donor reports from Program Managers and Project Coordinators are compliant with expected quality standards, timelines and donor formats.
Rwanda Country Program quarterly Reports are compiled annually within the stipulated timelines.
Heifer International Annual Board Ends report compiled and submitted within the stipulated timelines.
Program Development and Fundraising (15%)
Provide leadership to the Program development work with all the regional teams to grow and develop Heifer Rwanda’s Programs portfolio.
Provide leadership to Heifer Rwanda’s fundraising work through background information gathering, Concept Development and proposal development.
Support field teams in ensuring that Heifer Rwanda interventions are appropriately designed and benefitting correctly targeted beneficiaries and creating the desired impact with participants
DELIVERABLE
At least two fundraising opportunities identified and responded to annually.
Resource mobilization strategy developed to enable achievement of the objectives of the Country Program Framework.
At least three partnerships established annually for the purpose of program development.
Effective designs and models are developed and incorporated in new projects in order to achieve the required scale and impact.
Documentation and lesson learning (10%)
Support country projects in developing and documenting lessons learned and experiences for dissemination and sharing to inform future project development.
Perform any other duty as may be assigned by the Country Director.
Provide leadership in country program project evaluation efforts and disseminating lessons
DELIVERABLE
At least two successful cases per year per ongoing project are documented from projects and disseminated through different platforms
Lessons learned from projects documented and disseminate to stakeholders before end of each project
Successful business models documented before end of projects for replication or scaling up.
Lessons learned disseminated.
Any other duties as assigned by the supervisor
Required Experience
Minimum Requirements
Master’s Degree in Rural Development, Project Planning and Management, Agriculture, Agribusiness and Animal Science or other relevant fields of study.
Seven (7) years of relevant experience in Program management, extension and community development work.
Preferred Requirements
PhD in any relevant professional discipline.
Four (4) years of supervisory/managerial experience.
Thorough understanding of programming processes, systems and principles, and the ability to provide leadership and support to staff working at community level.
Solid skills, knowledge and foundation in proposal development and project management cycle.
Sound understanding of value chain development on various agricultural commodities including dairy and livestock sectors.
Sound understanding of integrated development issues and critical analysis of the root causes of poverty in Rwanda.
Knowledge of development issues, trends, challenges and opportunities and implications to community development.
Demonstrated knowledge of strategic planning processes.
Most Critical Proficiencies
Good understanding of annual work planning and budgeting and budget monitoring.
A good understanding of monitoring and evaluation processes.
Solid project management and reporting skills.
Sound project and proposal development skills.
A good understanding and sensitivity to issues associated with poverty, hunger and environment, and knowledge of the context to which non-profit organizations operate.
Solid knowledge and experience in extension methodologies.
Knowledge and experience in training and participatory training methodologies.
Team leadership skills, with good abilities of addressing conflicts amongst diverse teams and constituents.
Excellent organizational skills.
Proficient knowledge of word processing, spreadsheets, presentation tools, electronic mail (Microsoft Office preferred) and Internet.
Knowledge of and experience in agro-enterprise, commodity value-chain and cooperative development
Demonstrated proficiency in English and Kinyarwanda, both oral and written.
Essential Job Functions and Physical Demands
Preparing and presenting project reports and presentations in a well-designed and attractive format with superior attention to detail.
Demonstrated creativity, ability to think systematically, willingness and ability to incorporate innovative solutions.
Excellent interpersonal and communication skills with the ability to work cooperatively, tactfully and diplomatically with culturally diverse groups of people.
Willingness and ability to assign and review the work of line-managed staff and to use participatory management skills with junior and senior staff.
Proven team leadership and supervisory skills with the ability to train and work cooperatively with a diverse staff.
Regularly conduct stakeholder analysis to strengthen partnerships and leveraging of resources
Constant face-to-face, telephone and electronic communication with colleagues and the general public to scale up country program visibility and publicity.
May require constant sitting; working at a computer, focusing for extended periods of time and performing office work in the field and/or in remote conditions.
Working with sensitive information and maintaining confidentiality.
Ability to manage and execute multiple tasks with little supervision while meeting strict deadlines.
Job Location : Kigali, Kigali, Rwanda
Position Type : Full-Time/Regular
Job Level : Director
Client : Non U.S. Based Locations
Closing Date : 5/10/2019
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