JOB AT MINISTRY OF EDUCATION : Financial Management Specialist : ( Deadline : 31 May 2019 )
Job Description
Establish and maintain sound financial and internal control systems and procedures for the projects and ensure that they are adhered with, in line with the GoR Regulations and Donor Procedures; Prepare and support in the preparation of the project annual budgets as part of the annual work plan and budget preparation and revisions thereof; Ensure that payments are timely made and recorded in accordance with the approved budgeted/planned amounts as approved and complies with Financial Management Manuals, the Financing Agreements and other laid down accounting procedures and operational guidelines; Ensure that all payments vouchers are adequately supported with appropriate source documentation, duly authorized for payment and properly filed to facilitate easy retrieval and referencing; Ensure that approved bank accounts are maintained at adequate levels to enable scheduled payments to be made without delay, undertaking timely cash flow projections and observing good treasury and cash management practices; Follow up to ensure that actual expenditures are in line with budgets, analyze and provide explanation to users on any variances thereof; Ensure funds are properly managed and flow smoothly, adequately, regularly and predictably in order to meet the projects objectives; Design and provide the SPIU Coordinator with monthly analytical reports on the financial performance of the Projects; Prepare monthly reconciliation statements for all bank accounts;
Prepare monthly, quarterly and annual financial statements as appropriate as well as any other financial status reports required by Stakeholders, program legal agreements and the financial reporting framework of the GoR; Submit Interim financial reports quarterly or biannually to projects funders in line with reporting requirements of the funders;
Work with consultants and suppliers on issues concerning payments, disputes and account settlements; Maintain accurate recording of all projects’ assets in the Asset register and subsequently carry out timely updates, reconciliation and verification of such assets acquired for the Projects; Ensure that all projects assets are correctly identified, and physical verifications carried out on a regular basis to ascertain existence and condition(s); Support Internal audit of the projects by the Ministry’s internal audit and ensure that findings relating to the projects are addressed on time;
Lead, facilitate, and support the External Audit of the project’s Annual Financial Statement by preparing the necessary reports from the projects accounting system and other records, in accordance with the prescribed standards; Undertake the training of key staff of implementing agencies in the use and interpretation of the financial information and the need to adhere to internal control procedures and guidelines to enhance the financial discipline in their respective operational units; Ensure that accounting policies, procedure guidelines and ethical business practices are adhered to at all times in the conduct of business at all levels of implementing agencies; Develop or update Financial Management Manuals of the projects; Maintain and update all required financial records, including cashbooks, ledgers, commitment registers and contract registers; Prepare timely withdrawal applications for replenishments to the designated accounts (DA’s) as well as effecting direct payments to suppliers and/or contractors, in accordance with the laid down procedure guidelines; Liaise with the Office of the Auditor General and /or the External Audit Firm and have responsibility for the timely submission of audited project financial statements to the project’s funders; Perform any other related tasks as may be deemed necessary and assigned by the immediate supervisor.
Job Profile
Master’s degree in Financial Management, Accounting or Business Administration from a recognized university or ACCA/CPA certificate with an experience of at least 3 years of relevant experience on Financial Management/Accountant position, or A0 in one of the above fields with 5 years of relevant experience on Financial Management/Accountant position procurement position;
At least 2 years’ experience in accounting or financial management for the donor
– funded projects;
Broad expertise in the management of finance in the public and/or private sector and use of the Government’s Integrated Financial Management System (IFMIS);
Knowledge of concepts, principles and practices with the financial management system of the Government of Rwanda;
Strong communication skills and persuasiveness in presenting, negotiating and resolving highly complex issues, both orally and in writing;
Familiarity with financial internal control systems;
Strong financial analytical and evaluative skills;
Extensive knowledge of different public financial management systems covering all dimensions of public expenditure management, audit, ICT use in the public sector;
Proven capacity to provide technical advice to and able to win confidence/trust of senior government officials, development partners, and stakeholders;
Computer literacy including accounting and Microsoft packages;
Strong interpersonal skills and orientation as a team member;
Ability to deal sensitively and build effective working relations with clients and colleagues;
Dynamic and proactive individual with the ability to produce technical work plans and monitor performance against them.
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