Administration Officer at Mayfair Insurance Company Rwanda Ltd: (Deadline 10 March 2024)

Administration Officer at Mayfair Insurance Company Rwanda Ltd: (Deadline 10 March 2024)

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Job position: Administration Officer.

Introduction

Mayfair Insurance Company Rwanda Ltd is a General Insurance company providing various general insurance products in Rwanda since May 2017. It is regulated by the National Bank of Rwanda and since inception the company has been on an upward trend, experiencing phenomenal steady growth both on the turn over and profitability. The Company is part of the network of Mayfair Insurance companies across the region (Kenya, Tanzania, Zambia, Rwanda and Uganda and DRC).

The Head-office of Mayfair Insurance Company Rwanda Ltd is located in Kigali Heights, Ground Floor.

Reports to: HR and Administration Senior-Officer

JOB PURPOSE

Administration Officer will play a crucial role in providing a positive and welcoming experience for Mayfair Insurance Rwanda Ltd Clients and visitors at reception. In addition, will provide full administration and operations support the team by working closer with HR and Finance.

KEY RESPONSIBILITIES; 

Reception:

• Receive and welcome visitors in a courteous and professional manner.
• Managing phone calls, emails, and inquiries effectively and directing them to the appropriate personnel.
• Maintaining cleanliness and orderliness at the reception area.
• Maintaining a call-backs list of all incoming calls which cannot be taken by the relevant staff member.
• Registering documents and organising incoming and outgoing correspondences.

Administration and Operations:

• Provide full administration support to the team and departments.
• Support logistical arrangements for international teams and other guests; this includes booking of accommodations, flights and ensure airport pick-up and drop off.
• Provide logistical support to meetings held in the board room and meeting room.
• Assist with event planning and coordination.
• Manage office supplies and inventory.

OTHER DUTIES

• Perform any other duties as may be assigned from time to time by the Supervisors.

QUALIFICATIONS AND COMPETENCIES 

The education and professional qualification are below;

• Bachelor degree in Office Administration, Communication or Public Relation.

Experience.

• Minimum of One (1) years of experience in insurance or other related business.

Required documents

• Application letter addressed to the Managing Director of Mayfair Insurance Company Rwanda Ltd.
• Updated signed CV;
• Academic documents.
• Professional course progress report or certificate;
• Copy of national ID card/passport.

The application addressed to the Managing Director of Mayfair Insurance Company Rwanda Ltd shall be submitted at the head-office of Mayfair Insurance Company Rwanda Ltd located in the building Kigali Heights, Ground Floor, or email to info@mayfair.co.rw not later than 10^th March, 2024 at 5h:00 PM (Local time).

Note:

1. Only shortlisted candidates will be contacted for tests and/or interviews.
2. The successful candidate will be required to bring more documents as per our internal policy requirements.

Done at Kigali, on 4^th March, 2024.

IGOMA Jessica

Managing Director