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Administrative Assistant to Dean of School of Dentistry at University of Rwanda (UR): (Deadline 12 November 2024)

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Administrative Assistant to Dean of School of Dentistry at University of Rwanda (UR): (Deadline 12 November 2024)

Administrative Assistant to Dean of School of Dentistry at University of Rwanda (UR): (Deadline 12 November 2024)

Job responsibilities

1. Managing Line Manager’s agenda • Keep the diary of appointments of the Line Manager. • Receive and orient visitors of the Line Manager. • Prepare the Line Manager travels, missions and meetings. • Prepare minutes of meetings organized in the Line Managers’ Office 2. Ensuring proper filing and orientation of documents in the office of the Line Manager. • File both electronic and hard documents in the office of the Line Manager. • Orient correspondences and monitor to ensure that feedback is provided. 3. Make sure that the confidential documents are recorded, treated and put in a safe custody • Receiving official mails and Calls of the Line Manager • Receiving text messages or telephone calls for the Line Manager. • Responding to the Line Manager of the corrections documents/files before it is signed. • Typewrite texts from the Line Manager. • Records keeping and registration of students marks in some offices concerned

Qualifications

    • 1
      Bachelor’s Degree in Public Administration

      0 Year of relevant experience

    • 2
      Bachelor’s Degree in Administrative Sciences

      0 Year of relevant experience

    • 3
      Bachelor’s Degree in Management

      0 Year of relevant experience

    • 4
      Bachelor’s Degree in Office Management

      0 Year of relevant experience

    • 5
      Bachelor’s Degree in Business Management

      0 Year of relevant experience

    • 6
      Bachelor’s Degree in Linguistics

      0 Year of relevant experience

  • 7
    Bachelor’s Degree in Secretariat Studies

    0 Year of relevant experience

Required competencies and key technical skills

    • 1
      Inclusiveness
    • 2
      Communication
    • 3
      Teamwork
    • 4
      Client/citizen focus
    • 5
      Commitment to continuous learning
    • 6
      Resource management skills
    • 7
      Time management skills
    • 8
      Results oriented
    • 9
      Office management skills
    • 10
      High integrity and professional ethical standards
    • 11
      Archive and documentation skills
    • 12
      High standards of professional ethics and Secrecy
    • 13
      Efficient, effective and economic use of resources
    • 14
      Decency and integrity.
  • 15
    Zero tolerance to corruption, rape and sexual harassment

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