Central Secretariat Officer at RWANDA DEVELOPMENT BOARD (RDB): (Deadline 25 April 2022)
Job description
Contribute to the implementation of the RDB mission by providing the necessary administrative support required for the fulfillment of the RDB mandate;
Ensure the RDB Central Secretariat acts with efficient knowledge and remains an effective facilitator to internal and external customers;
Ensure proper management of document flow across RDB including archiving function by ensuring appropriate security and access to information;Ensure effective relations with peer departments and in particular in the entire Administration Unit;
Manage office communications to maximize internal and external stake holder’s satisfaction;
Establish and maintain an effective document management system with appropriate filing, and retrieval systems to the entire project information base;
Receive, sort and deliver all Central office incoming mail;
Properly manage the implementation of courier and archive contracts; Manage the document tracking system and ensure that it works efficiently and give support where necessary;
Any other function which shall be deemed to be appropriate to the efficiency of the Central secretariat functions;
Any other related assignment as may be directed by superior(s)
Minimum Qualifications
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Advanced Diploma in Secretarial Studies
0 Year of relevant experience
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Advanced Diploma in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Public Administration
0 Year of relevant experience
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Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
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Bachelor’s Degree in Sociology
0 Year of relevant experience
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Bachelor’s Degree in Communication
0 Year of relevant experience
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Bachelor’s Degree in Public Relations
0 Year of relevant experience
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Bachelor’s Degree in Law
0 Year of relevant experience
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Bachelor’s Degree in Office Management
0 Year of relevant experience
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Bachelor’s Degree Social Work
0 Year of relevant experience
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Bachelor’s Degree in Business Management
0 Year of relevant experience
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Bachelor’s Degree in Secretariat Studies
0 Year of relevant experience
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Strong command of written and spoken English;
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Proficiency in French and Kinyarwanda is an added advantage;
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Strong verbal and written communication skills as well as good customer care skills;
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High level of integrity, ethics and confidentiality;
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Ability to analyze and direct documents as expected;
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Reliable interpersonal communication skills;
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Ability to work under pressure, multi-task and ensure to meet expectations;
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