Chief of Party (CoP) at Q-Sourcing: (Deadline 28 July 2023)

Chief of Party (CoP) at Q-Sourcing: (Deadline 28 July 2023)

Job Specification

Client: TROCAIRE

Job Title: Trócaire Chief of Party (CoP) – Climate Just Communities (CJC)

Location: Kigali, Rwanda

Division: Trócaire Rwanda Country Programme                                                              

DESCRIPTION:

The CoP is directly responsible for Trócaire Rwanda’s implementation and coordination of its 3 year Scottish Government funded climate programme, being implemented across 3 Districts and jointly in consortium with SCIAF (Lead Service Provider), Christian Blind Mission (CBM) UK (Sub-Contractor) and local delivery partners including Rwanda Climate Change and Development Network (RCCDN), its members organizations (DUHAMIC-ADRI, DUTERIMBERE NGO, Rwanda Development Organisation (RDO)) and National Union of Disabilities Organisation Rwanda (NUDOR).

The Chief of Party’s primary responsibilities are aimed at providing overall leadership, management and general technical direction of the entire program, ensuring an integrated vision among different components and actors, and a focus on achieving the results defined in the contract. The CoP will be expected to identify issues and risks related to program implementation in a timely manner and suggest appropriate program adjustments. The CoP shall act as the key liaison between SCIAF, Trocaire teams, partners and all other counterparts and implementing partners involved with the program. The position requires significant coordination skills, broad general and technical knowledge, experience in developing countries and skills to ensure coherence and consistency in spite of urgent deadlines.

The role will require extensive travel to the districts of operations, carrying out regular field and local delivery partner visits, as well as attending programme related meetings, stakeholder engagements, coordination meetings, and other representation as required (including participation in partner and other stakeholder organized activities & dialogues).

The CoP is furthermore responsible for the timely and high-quality development and submission of programme update reports, financial reports and invoices, work plans, result frameworks, risk registers and others as per donor requirements and in line with internal regulations and procedures 

KEY DUTIES & RESPONSIBILITIES: Duties & Responsibilities 

Programme Coordination

• Deliver the 3-year Scottish Government Climate Just Communities programme, in line with donor and internal requirements and compliance regulations.
• Ensure that all activities are designed, implemented, monitored and evaluated within the Trócaire Programme Management and Accountability Framework.
• Hold monthly Budget versus Actual meetings and ensure partner and Trócaire activities are on track and in line with budget commitments.
• Participate in SCIAF or Consortium wide organized webinars and meetings related to the Scottish Government grant management and donor compliance matters.
• Carry out frequent monitoring field visits and visits to partner offices, in order to monitor, document and support local delivery partners in their activity implementation, work planning and budgets.
• Ensure timely preparation and implementation of grant related documents and processes such as budget entries and approvals, MoUs, budgets, amendments, reports, meeting minutes, partner and stakeholder correspondences, activity workplans, etc.
• Ensure that all programme activities effectively mainstream gender, protection and disability inclusion throughout the programme cycle.
• Support the programme team and local delivery partners to identify and develop learning within the country programme and facilitate sharing this learning with local delivery partners, team members, and externally.
• Take responsibility for Risk Management at a project level, ensuring that risks are appropriately documented, analysed, mitigated, and responded to.
• Take responsibility for the implementation of Core Humanitarian Standards and other international standards of work, for the implementation of the programme.
• Serve as main point of contact with the lead contractor on matters related to overall contract management and attend to information requests.
• Work with Monitoring, Evaluation and Learning (MEL) staff to develop M&E frameworks and effectively track results.
• Provide effective, efficient, and timely implementation of contract services in compliance with payment by results.

Human Resource, Finance, Logistics & Systems Management

• Coordinate effectively with technical advisors and support staff to ensure effective and quality implementation of the programme. Maintain oversight of the Scottish Government funded programme and project finances and budgets; ensure proper donor and organisational programme financial management.
• Ensure full compliance, utilisation of and critical oversight of the Programmes team’s utilisation of Trócaire’s management information systems, including Salesforce, Box and Trócaire People.
• Work with finance and project staff to develop and track project budgets, commercial fee structure for payment by results.

Stakeholder Engagement, Policy, Advocacy and Communications

• Support the Country Director to proactively drive an evidence-based agenda around advocacy at the country level (and internationally where appropriate).
• Represent Trocaire and the project’s progress, achievements and lessons learned to the donor, other key stakeholders, and through meetings, conferences, and presentations.
• Engage strategically in key thematic spaces, working groups, and networks relevant to the programme in the country. These include the following:
• Technical Sector Working Groups
• Joint Action Development Forum (JADF) meetings in the districts.
• District Open Days
• Partner and stakeholder led/organized meetings and dialogues.
• Lead on the development of timely and high-quality donor and internal reports.

Other Duties and Responsibilities

Fulfil all other reasonable duties and responsibilities as requested by the Country Director and requires for a successful implementation of the Scottish Government funded programme. 

PERSON SPECIFICATION – ESSENTIAL REQUIREMENTS 

Qualification

• University degree in a relevant field (minimum of Bachelor, but Master’s degree preferred) 

Experience

• Demonstrable experience in previous similar CoP roles for commercial contracts with a value of 8 million Euro or higher.
• Demonstrable experience in the management of large-scale development or humanitarian response programmes, preferably in the field of climate justice or sustainable livelihoods.
• Previous experience working in Rwanda or East Africa, with a good understanding of the local context.
• Experience in budgetary and financial management, payment by results.
• Experience in human resource management.
• In-depth understanding of programming in a partnership model and working in a partnership-based INGO.
• Sound and up to date knowledge of development concepts, methodologies, and techniques, including results-based management, programme cycle management, M&E, and organisational development.
• Demonstrable experience in promoting gender equity through programming and within an INGO.
• Demonstrable experience in working to attract institutional donor funding and managing complex donor grants.
• Solid experience in managing diverse teams in a multi-cultural environment and playing a leadership role in ensuring cohesiveness, inclusion and development of staff at all levels.
• Experience working with management information systems.

Skills

• Ability to motivate staff to align behind a shared vision and objectives.
• Co-developing and implementing strategic plans.
• Ability to effectively performance manage staff.
• Excellent interpersonal and relationship management skills.
• Ability to manage budgets and financial systems.
• Highly organised, with excellent planning, prioritisation, and problem-solving skills.
• Excellent verbal and written communication skills.
• Competent in Microsoft packages (Word, Excel).
• Fluency (written and spoken) in English. 

Other

• Ability and willingness to travel extensively within the country and internationally, if required.

Commitment to principles of safeguarding of programme participants.

APPLICATION:

Interested and qualified candidates are encouraged to apply following the link provided below and submitting an updated CV in PDF format.

https://qsourcingservtec.applytojob.com/apply/aaiyGoPH7Y/QSSRTROCAIRECOPCHIEF-OF-PARTY

Deadline: 28^th July 2023

CLICK HERE TO READ MORE AND APPLY