Cluster Accountant at World Vision International Rwanda: (Deadline 28 September 2024)

% Time

Major Activities

20%

1. Planning, Budget Preparation and Monitoring of Cluster Projects

• Coordinate the Cluster project planning and budgeting process and provide support and advise to ensure WVI and donor guidelines are met.
• Prepare and monitor Cluster projects budget expenditure reports while explaining budget variances,
• Facilitate the National Office in providing funding projections during the Monthly cash flow forecast for optimal cash levels to meet ongoing Cluster project financial obligations
• Perform PBAS reconciliation for grant projects between SunSystems and PBAS records and Communicate the funds commitment status to the Cluster Project / program Managers
• Coordinate and support in the process of Cluster project closures to ensure financial risks are mitigated.
• Support Revenue acquisition by preparing proposal budgets as per donor /SO requirements

10%

2. Maintain Cluster Projects Financial Records, perform Analysis and enforce Compliance

• Perform financial analysis on accounting information/ Financial reports for accuracy, completeness, and Compliance with WV, Support offices and Donor standards.
• Provide monthly analytical information to budget holders/ project managers/coordinators to inform decision making
• Prepare bank reconciliation statements

3. Coordinate timely preparation of monthly cashflows and Cluster project disbursements

• Coordinate timely Cluster Projects related Payments and ensure that financial transactions are accurately recorded in sunsystem
• Review all invoices in Coupa for all vendor payments for Cluster projects for timely payments
• Facilitate all Cluster project staff advances and ensure compliance with the travel advance policy
• Monitor day-to-day payments from WVR bank accounts to facilitate bank reconciliation every month

10%

4. Cluster Projects Financial Coding Review

• Review coding for all Cluster Projects related financial transactions to ensure alignment with Approved Cluster Project activities and Donor requirements both in provision and outside provision.
• Ensure compliance with financial procedures and Field Finance Manual (FFM) requirements as per updated chart of accounts
• Prevent miss allocation of expenses

20%

5. Cluster Projects Monthly and Quarterly Financial Reporting

• Prepare and analyze monthly and quarterly Cluster project financial reports for accuracy and adequacy before submission to project teams or to Support Offices and donors.
• Ensure reports adhere to full disclosure standards and provide an accurate representation of cluster project activities.
• Review compliance with the donor financial reporting template before submission of report to the support office colleagues.
• Follow up on Cluster and special projects implementation and provide financial reports as per WV policies and donor requirements
• Ensure that Grant projects / balance sheet accounts are monthly and quarterly reviewed, analyzed, and reconciled by ensuring accurate balances

10%

6. Coordinate External Finance reviews, Audit and implementation of Audit recommendations for Cluster Projects.

• Coordinate internal and external project finance reviews or audits by providing necessary information related to Cluster Projects
• Ensure timely implementation of audits /Finance Review recommendations
• Coordinate in preparation of management response for project audits or reviews and ensure that the response is submitted timely.

5%

7. Cluster Projects Asset management

• Maintain an efficient management of project Assets and conduct regular inventory to reconcile sun system reports and physical count of assets as per WV’s asset policy and procedures and maintain an updated asset register
• Maintain proper inventory and
• Ensure proper fleet Management reports are shared on time.

5%

8. Implementing Partners Monitoring, Capacity assessment and building and Accountability reports review and upload in sun systems.

• Coordinate the funding process to partners to support project implementation
• Monitor implementing partners, assessing their capacity to meet project goals
• Provide support to enhance partners’ financial reporting abilities and skills
• Review and upload accountability reports from partners into Sun Systems.
• Plan and coordinate the Partners financial reports validation visit to ensure accuracy of the reported figures before they are uploaded in the SUN system.
• Perform ageing analysis for all partner advances and follow up for timely liquidation
• Capacitate all Grant project/ staff on World Vision Applications (ProVision, GEMS Concur, Workday, PBI, Box, etc.…) without system disruptions to ensure smooth project implementation.

10%

9. Prepare timely VAT Refunds requests to RRA and timely follow on re imbursement to .

• Prepare and submit VAT refund requests to the Rwanda Revenue Authority (RRA) in a timely manner
• Engage in consistent follow-up to ensure prompt reimbursement of funds to WVR project accounts

10%

10. Collaborate closely with the Shared Service Team to facilitate the reconciliation process for Both Bank and Mobile Money wallet

List academic requirements (if applicable), technical skills, or other knowledge required as a minimum qualification for this position.

1. Must have at least a University degree in Finance or Accounting.
2. Must have a minimum of 5 years’ experience in financial accounting, preferably within World Vision or any other International NGO.
3. Professional qualification like ACCA, CPA will be added advantage.

List additional work experience required as a minimum qualification for this position.

1. Must have a proven knowledge of Generally Accepted Accounting Principles and a practical knowledge of financial systems and internal controls.
2. Must have proven knowledge and experience in accounting packages especially sunsystem & vision executive and an understanding of data processing concepts and systems.
3. Must have proven analytical skills with eye for details.

List academic, technical skills or other knowledge preferred for this position.

1. Excellent computer skills in Excel & Sun-systems software/Visions.
2. Experience in managing donor funds
3. Working knowledge of Sponsorship and Grants operations, finance services and practices is an added advantage.
4. Good planning and organizational skills
5. Ability to maintain effective working relationships with all levels of staff and public
6. Good Analytical skills necessary.

List additional work experience preferred for this position.

1. Professional qualification like ACCA, CPA will be added advantage.

Include travel & work environment details.

Complete Travel and/or Work Environment statements if applicable.

• The position requires ability and willingness to travel domestically and internationally up to _10% of the time.