Diplomatic Bag Officer at Ministry Of Foreign Affairs And International Cooperation (MINAFFET): (Deadline 8 May 2024)

Diplomatic Bag Officer at Ministry Of Foreign Affairs And International Cooperation (MINAFFET): (Deadline 8 May 2024)

Diplomatic Bag Officer at Ministry Of Foreign Affairs And International Cooperation (MINAFFET): (Deadline 8 May 2024)

Job responsibilities

– Receive and check incoming and outgoing mails ; – Record incoming and outgoing mails; – Scan and submit incoming mails through E-mboni system; – Ensure timely distribution of all Incoming/outgoing mails – Facilitate Ministry staff to access documents; – Ensure the security of the Ministry’ correspondences and stamp; – Write and submit on regular basis (monthly and quarterly) reports of the central secretariat. – Maintain a current and accurate filing system; – Ensure timely filling of documents; – Take minutes of meetings chaired by Director Administration and Finance and file. – Receive and answer telephone calls and orient them accordingly; – Receive Ministry ‘clients/visitors and provide orientation.
Minimum qualifications
    • 1
      Bachelor’s Degree in Secretarial Studies

      0 Year of relevant experience

    • 2
      Bachelor’s Degree in Public Administration

      0 Year of relevant experience

    • 3
      Bachelor’s Degree in Administrative Sciences

      0 Year of relevant experience

    • 4
      Bachelor’s Degree in Management

      0 Year of relevant experience

    • 5
      Bachelor’s Degree in Library and Information Science

      0 Year of relevant experience

    • 6
      Bachelor’s Degree in Office Management

      0 Year of relevant experience

    • 7
      Bachelor’s Degree in Arts and Publishing

      0 Year of relevant experience

    • 8
      Bachelor’s in Information Sciences

      0 Year of relevant experience

    • 9
      Bachelor’s degree in Network & Communication

      0 Year of relevant experience

  • 10
    Bachelor’s Degree in Modern languages with PGDE

    0 Year of relevant experience

Required competencies and key technical skills

    • 1
      Integrity
    • 2
      Strong critical thinking skills and excellent problem solving skills.
    • 3
      Inclusiveness
    • 4
      Accountability
    • 5
      Teamwork
    • 6
      Client/citizen focus
    • 7
      Professionalism
    • 8
      Commitment to continuous learning
    • 9
      Resource management skills
    • 10
      Problem solving skills
    • 11
      Decision making skills
    • 12
      Networking skills
    • 13
      Leadership skills
    • 14
      Time management skills
    • 15
      Risk management skills
    • 16
      Performance management skills
    • 17
      Fluency in Kinyaranda English and or French knowledge of Swahili is an added advantage
    • 18
      Multi-tasking skills and the ability to balance multiple priorities and keep up with project scope changes;
    • 19
      Office management skills
  • 20
    Research and critical thinking skills

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