Director of Administration and Finance Unit at PUBLIC SERVICE COMMISSION (PSC): (Deadline 19 May 2022)
Job description
BUDGET PREPARATION
1. Coordinate the budget preparation process as well as the action plan for the unit.
2. Ensure the Budget preparation as well as the action plan of the unit
3. Supervise the preparation of the Budget allocation activities;
4. Ensure the annually, quarterly and monthly Cash Flow Plans for the financial year are timely prepared
5. Ensure the approved Annual Plan of Action and MTEF are timely entered into the SMART IFMIS System
6. Participate in the budget consultation process with MINECOFIN and Parliament
EXECUTION OF THE BUDGET ALLOCATED
1. Ensure the annually, quarterly and monthly Cash Flow Plans for the financial year are timely prepared;
2. Ensure the request for funds is processed, and transferred to the ’s account on time;
3. Verify/review all the payments processed so as to ensure compliance with the financial laws, rules and regulations;
4. Supervise the Budget revision process
SUPERVISION OF THE FINANCIAL REPORTING ACTIVITY
1. Ensure timely preparation of periodical (monthly, quarterly and annually) financial reports and statements;
2. Review of the financial reports and statements for quality assurance;
3. Ensure the reports on Human Resource Management activities;
HUMAN RESOURCE MANAGEMENT
1. Coordinate Human Resource Planning and Recruitment Process
2. Ensure that the number of employees required in comparison to the institution’s mandate is met;
3. Identify the competencies required in performance of duties;
4. Manage HR data (e.g. Gender Parity, Age of retirement etc…)
5. Ensure time management of the staff;
6. Ensure an effective performance management of the staff;
7. Coordinate Human Resource Development;
8. Management of Staff Exit Process
MANAGEMENT OF DOCUMENTATION, ICT & LOGISTICS
1. Ensure efficient stock inventory and management of Office Equipment & assets;
2. Ensure Office Equipment are depreciated as well as the management of their disposal process;
3. Coordinate Meetings, Conferences, Workshops Seminars and Symposium
4. Manage and facilitate Transport of staff;
5. Oversee the management and preservation of the records and archives
6. Supervise all ICT functions
Minimum Qualifications
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Master’s in Finance
1 Year of relevant experience
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Master’s Degree in Accounting
1 Year of relevant experience
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Bachelor’s Degree in Finance
3 Years of relevant experience
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Bachelor’s Degree in Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)
3 Years of relevant experience
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Master’s Degree in Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)
1 Year of relevant experience
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Master’s Degree in Accounting with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)
1 Year of relevant experience
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Bachelor’s Degree accounting with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)
3 Years of relevant experience
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A holder of a Degree in any field with API/PFM Certificate
3 Years of relevant experience
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Bachelor’s Degree in Accounting
3 Years of relevant experience
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Post Graduate Degree in PFM n
2 Years of relevant experience
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Knowledge of the legal and institutional framework of Rwanda’s public finance management
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Proficiency in financial management systems and knowledge of the Rwanda’s public finance management
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Digital literacy skills (ICDL)
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Resource management skills
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Problem solving skills
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Decision making skills
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Networking skills
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Leadership skills
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Mentoring and coaching skills
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Time management skills
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Risk management skills
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Performance management skills
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Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
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Analytical skills;
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Knowledge of Standards and frameworks applied in Public Sector such as International Public Sector Accounting Standards (IPSAS); IFRSs; Government Finance Statistics (GFS); Internal Audit framework and International Standards for Supreme Audit Institutions (ISAAIs)
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