Documentalist & Archives Officer at Muhanga District: (Deadline 26 April 2024)

Job responsibilities

• Develop and operate a system for documentation and archives for the hospital in accordance with practices and standards in place; • Develop and implement, in collaboration with concerned staff, an information classification and access policy; • Maintain an effective cataloguing and indexing of documents and regularly update the hospital’s documentation database • Receive and filing documents • Organize the documentation and the archives of each unit; • Analyze and submit the corresponding reports stating • Enter documents into Database using the available software; • Index and file documents according to the documentation policies, rules and regulations; Identify and propose documents for National Archives Services • Perform other related duties as required by his/her supervisor

Minimum qualifications

- 1
  Advanced Diploma in Office Management
  
  0 Year of relevant experience

- 2
  Advance Diploma in Documentation
  
  0 Year of relevant experience

- 3
  Advance Diploma in Archives
  
  0 Year of relevant experience

- 4
  Advance Diploma in Arts and Publishing
  
  0 Year of relevant experience

- 5
  Bachelor’s Degree in Library and Information Science
  
  0 Year of relevant experience

- 6
  Bachelor’s Degree in Documentation
  
  0 Year of relevant experience

- 7
  Bachelor’s Degree in Archival Studies
  
  0 Year of relevant experience

- 8
  Bachelor’s Degree in Archives
  
  0 Year of relevant experience

- 9
  Bachelor’s Degree in Information Management
  
  0 Year of relevant experience

- 10
  Bachelor’s Degree in Office Management
  
  0 Year of relevant experience

- 11
  Bachelor’s Degree in Arts and Publishing
  
  0 Year of relevant experience

- 12
  Advanced Diploma in Library and Information Science
  
  0 Year of relevant experience

- 13
  Advanced diploma in archival studies
  
  0 Year of relevant experience

- 14
  Advanced Diploma in Bibliotheconomy
  
  0 Year of relevant experience

15
Advanced diploma in information management

0 Year of relevant experience

Required competencies and key technical skills

- 1
  Resource management skills

- 2
  Analytical skills

- 3
  Problem solving skills

- 4
  Decision making skills

- 5
  Time management skills

- 6
  Risk management skills

- 7
  Results oriented

- 8
  Digital literacy skills

- 9
  Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.

- 10
  Knowledge of archive management software

- 11
  Knowledge of integrated document management

12
Knowledge of the documentation management system (DMS) would be an advantage;

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